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Presentation from the Seniors for Computers class at the Quinte West Public Library.
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Good Morning Everyone!
Email Essentials Course Presented by
Quinte West Public Library and Peter Ferguson
What is Email?Short for Electronic Mail
Mail composed and transmitted on a computer system or computer network.
Ability to send and receive text messages from one person to another via computer.
A system of exchanging messages by means of computers attached to a network.
Regular vs. Electronic Mail
Sender Mailbox Address Receiver
Differences with Email
Speed issues
Writing Style issues
Privacy issues
Email Speed Issues
Faster than any paper-based communication.
Immediately sent to receiver
Ability to broadcast emails
Recipient can immediately reply and ask questions.
Email Writing Style Issues More conversational than traditional paper
Paper document must be completely clear
Ability to ask for clarification
Email tends to be sloppier than regular mail
jeet yet?
Email Privacy Issues
Email is public property There is no expectation to privacy Do not send sensitive information such
as; Account numbers Passwords Payment information
Companies never send sensitive data in regular emails
The Email Address Structure
The email address for contact of Person is at an address Person = peterfprof At symbol = @ Address = yahoo.com
Email Delivery Process Messages are passed from one
computer user to another using a local network or by using modems over telephone lines.
The message is eventually delivered to the recipients mailbox which is a file on the computer.
Read using a mail program such as Eudora or Microsoft Outlook.
Email virusComputer code sent to you as an email note attachment
if activated, can cause some unexpected and usually harmful effects
destroying certain files on your hard disk
causes attachment to be re-mailed to everyone in address book
The best two defenses against email viruses
never open email attachments unless you know who sent it and what the attachment contains
Anti-virus software to scan any attachment before you open it.
Email Spamming
the sending of unsolicited email
E-mail sent automatically to a large number of addresses.
When Not to Send Email? subjects that are too sensitive to discuss High potential for misinterpretation Topics better resolved outside of email
are: When it appears that a dialogue has turned
into a conflict suggest an end to the swapping of email and
to talk or meet in person. If you receive a flaming email try to respond
in a short and simple response.
Am I flaming someone? Short for sending inflammatory emails. Term for venting emotion online
What you say cannot be taken back. Misinterpretations happen very easily in emails Lack of nonverbal expression to cue the
recipient about your motives and intentions. Imagine how much misinterpretation can occur
expressing frustration and / or anger.
Consider before venting… Would I say this to this person’s face?
Is the receiver put in an awkward position?
How would I feel if I got this email message?
Flaming is a quick way to alienate your reader mainly because they will react with
anger or embarrassment.
Emoticons or “Smileys”
A sequence of ordinary characters Emoticons are used to show
emotions. The most popular emoticons are the
smiling faces (smileys or smilies) Used to say "don't take what I just
wrote too seriously". : )
Email’s Shorter Lingo
Keeping emails concise has led to shorter terms lol – laughing out loud ttyl – talk to you later ttys – talk to you soon ttfn – ta ta for now btw - by the way The list is endless….
Setting up Web Email
www.mail.com
Allows email registration without having to have a current email address
Other include Yahoo, MSN, Hotmail, Excite, Gmail, and many more…..
Web Email Setup
Web Email Setup
Web Email Setup
Web Email Setup
Web Email Setup
Web Email Setup
Web Email Setup
Summary
Email vs regular mail Spamming Flaming Viruses (attachments) Writing styles - Emoticons, smileys shortened words or phrases
