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You don’t have to spend a ton of capital or energy to save on both utility costs and consumption. This session will offer practical advice on both starting and maintaining an effective energy management plan.
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Building the Foundation for anEffective Energy Management Program
Energy Conservation:Keep the Change
Definition: The sum of measures planned and carriedout to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained.
Energy Reduction: Goals that focus on reducing energy consumption
Energy Conservation:Long term goals that focus on minimizing energy consumption over time
What is Energy Management?
• Increased Global Demands = Higher Sustained Prices– Electricity, Natural Gas, Coal, Oil
• Do NOT have a Baseline
• Aging Buildings and Equipment
• Climactic Effects and Disasters
• No Buy In from Staff
Pain Points
Where Are We?
Where Do We Want To Go?
Black Mountain‐Elev 4,139
Where Do We Want To Go?
Clingmans Dome‐Elev 6,643
Reality Check• The combined number of Commercial and Industrial
Facilities in the USA is over 5 million.
• America’s Commercial and Industrial Facilities spend more than $202.3 billion annually on energy.
• $20 Billion would be saved if Commercial and Industrial Buildings improved by just 10 percent.
(Source: Energy Star)
Awareness alone can get you up to 10% in savings.
SCHOOLDUDE 8
It Can Be Done• Energy Star rated buildings use 35 percent less energy and
generate 35 percent fewer Greenhouse gas emissions compared to average buildings.
• Buildings that have earned the Energy Star cost 50 centsless per square foot to operate.
(Source: Energy Star)
It Starts with the Bills and it Ends with the Bills!
SCHOOLDUDE 10
Return On InvestmentDistrict with 5,000 Students
Total Utility Cost: $1.2 Million
Total Square Footage: 956,000
Average Utility Costs for the District: $1.25 per Square Foot
Energy Star says Awareness can save 10%= 12 cents per Square Foot
$.12 x 956,000 square feet = $114,720 Approximate Savings
Also could be Experienced:
‐More Efficient Buildings‐ Longer Lasting Equipment‐More Satisfied Occupants
Which is more efficient?
Building A Building B
11 KWH per Square Foot 32 KWH per Square Foot
No Cost/Low Cost
Ken Wertz‐City of SharonIncentive Programs
Nick Thornton‐Wayne WestlandI‐Save Program/Walks his Buildings
Clark Wyatt and Sandra McPeters, Buncombe County SchoolsEnergy Star Ratings for over 30 Schools
Projects that Cost
Peggy Graham‐Irvine USDSolar Generation/Conservation Initiatives
Tristan Aley‐Newport‐Mesa SDLighting Retrofits/Conservation Initiatives
Case Studies
Ken Wertz
Nick Thornton
Energy Manager Responsibilities
Create EnergyPlan and Policy
Chair EnergyCommittee
Generate/Update/
ImplementMaster Plan
CreateProgram
For IndividualFacilities
Produce and/orSupervise AnnualAudits
Help CreatePreventive
MaintenanceProgram
Help BalanceEfficiency and
Safety[e.g., IAQ]
Help CreateEfficient
Construction
Institute andOversee
Commissioning
Prepare BothAnnual and
Project Budgets
Serve as UtilityNegotiationsCoordinator
Establish Energy
EfficiencyRewards
Find Technicaland FinancialResources
[Grants/Rebates]
CreateEvaluation
and ReportingProcedures
StandardizeSavings andVerificationProcedures
Inform and Discuss –
Communicate
Source: Texas Energy Managers Association
Create EnergyPlan and Policy
Chair EnergyCommittee
Generate/Update/
ImplementMaster Plan
CreateProgram
For IndividualFacilities
Produce and/orSupervise AnnualAudits
Help CreatePreventive
MaintenanceProgram
Help BalanceEfficiency and
Safety[e.g., IAQ]
Help CreateEfficient
Construction
Institute andOversee
Commissioning
Prepare BothAnnual and
Project Budgets
Serve as UtilityNegotiationsCoordinator
Establish Energy
EfficiencyRewards
Find Technicaland FinancialResources
[Grants/Rebates]
CreateEvaluation
and ReportingProcedures
StandardizeSavings andVerificationProcedures
Inform and Discuss –
Communicate
Source: Texas Energy Managers Association
Energy Manager Responsibilities
SCHOOLDUDE 16
What are your Challenges?
Time
Money People to See it Through
OVERWHELMED!?!?
Energy Management PlanTop 5 Places to Start
• Gather Utility Bills
• Create Energy Policy
• Create Energy Audit Plan
• Gain Buy In and Startchanging Behaviors
• Create Evaluation and Reporting Procedures
• Enter and Track Billing Data
• Bill Review[Error Checking‐Missing Bills‐Cost and Use Spikes]
• Keep Bills Available???
Gather Utility Bills MISSING
HAVE YOU SEEN THIS BILL?Electric Bill
Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz
PLEASE – INFORMATION NEEDED
Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the Main Office. Is allergic to water, fire, and crumpling.
If you have any information or have seen Bill, please contact the Facilities Dept. IMMEDIATELY at (555)555‐5555
“You don’t know what you don’t know…”
What do the Bills Tell You?
• What I am spending and using
• Helps me establish a baseline
• Understand my high and low performing buildings
Gather Utility Bills
Creating a Viable Energy Policy
An Energy Policy is a great step to being effective.
POLICY
REALAUTHORITY
EFFECTIVEPROGRAM
What the Energy Policy States• Rising Utility and Maintenance Costs are a concern.
• A trained employee is needed to manageenergy‐related issues.
• The Administration is authorizing theEnergy Manager position.
• Certain energy management goals will be obtained.
• A plan will be prepared and implemented.
• Incentive and reward ideas will be considered
Sample Energy Management Policy
• Each Building is Different• Individualized Energy Plan• Start with a friendly Building
Building Policies
Annual Energy Audits
Knowing what you have and the condition it is in is essential to saving energy.
• Inventory Equipment
• Develop records of problem areas
• Record changes inbuilding use.
• Refine list of neededprojects.
What are the Catalysts?Preventive
Maintenance
Facility Use
Human BehaviorTechnology
Utility Contracts
What should you be doing???
• Develop relationships with facilities and building staff• Maintaining Equipment essential to your Buildings through a routine PM program
• Establish an Energy Master Plan for replacing inefficient equipment
• Implement Technology that ensures more efficient use of energy
Facility Director
• # of Reactive Energy Equipment WOs
• # Climate Control WOs
• # PM Energy Equipment WOs
• Technical Issues
Energy Manager
• Monthly Energy Cost and Use Trends per Building
• Monthly Energy Cost and Use Trends by Utility
• Energy Action Plan
Working as a Team
[Motivation] – Low Cost• Involve building occupants
• Make decision makers aware
• Train staff
• Reward
• Provide information
Changing Human Behaviors
The Winds of ChangePower of the People!
• Sustainability Council:Made up of faculty, staff, and students from different departments.
• Internal Energy Competitions
• Challenge other schools or even different districts in the same area.
• Leverage the community by working with differentgroups to use energy more efficiently.
Awards, Awards, Awards!!!
Incentives Make a Difference
Free T-Shirts
Pizza Party
Coupons
Publicity in theSchoolNewspaper or Magazine
Movie Tickets or Priority Seating at Athletic Event
Education and Awareness:This is How We Do It!
‘Two‐pronged’ approach•Tresine Logsdon:
•Teaching background•E=USE2 & other curriculum, student energy teams
•Britney Thompson: •Engineering background•Energy monitoring, data analysis, other technical areas
Fayette County Public Schools, Lexington KY•40,000 students•6,200 employees•59 schools + support buildings
Successes in Energy ManagementTwo‐year energy savings & avoided costs: $2,168,777
FY2009 Average
EUI
FY2012 Average
EUIChange in
EUISchools Only 81.96 65.57 -19.99%Schools, Athletic, Support 82.54 69.17 -16.20%
Fayette County Public Schools Energy Utilization Index – Ranking by Change
Building2009 EUI
(KBTU/ft2)2012 EUI
(KBTU/ft2) ChangeRosa Parks Elementary 88.99 51.27 -42.39%Henry Clay High 130.63 88.33 -32.38%Eastside Tech 84.40 57.66 -31.68%Tates Creek High¹ 113.43 80.97 -28.61%Lafayette High¹ 122.58 93.26 -23.92%Johnson Elementary 72.10 57.66 -20.03%Northern Elementary 103.46 83.13 -19.65%Jessie M. Clark Middle 66.18 53.79 -18.73%Picadome Elementary 79.79 64.91 -18.65%Beaumont Middle 90.67 74.35 -18.00%
FY12 Utility CostsElectricity: $6,700,000 Natural Gas: $780,000
Education Leads to Understanding Sustainability, Energy & the EnvironmentStudent‐driven, Core Content‐based 8‐step program
Step 1: Form an E=USE2 TeamStep 2: Energy Assessment (Secret Energy Audit, Plug Load Survey, Light Level Survey, KGHS Energy Inventory)Step 3: Awareness & Education (Light switch/exterior door stickers, posters, video, patrol Post-Its)Step 4: Design/Implement Sustainability School Improvement Project; KAW Excellence in Water Education Award;
LiveGreen Lexington GamesStep 5: STEM and our Environment (UK College of Education)Step 6: KY NEED Youth Awards for Energy Achievement programStep 7: Summary & Wrap Up: School Energy & Sustainability PlanStep 8: Recognition and Reward ($$$)
Sustainability Not just energy, but everything ‘sustainable’ or ‘green’ including
•School Gardens•Design & Renovation 101•Pilot High School Bio‐fuels lab•Indoor & Outdoor Air Quality •Bluegrass Youth Sustainability Council
Sustainability Council developed Sustainability Plan in 2011 with four main goals:
•Strive to be toxins free•Use natural resources responsibly•Create indoor and outdoor green and healthy spaces•Teach, Learn, Engage, and Celebrate
Awareness & Communication•Student energy team patrols•Student produced videos & announcements•Monthly Energy Reports•Faculty Meeting & Staff Presentations•Bi‐annual board reports•Local Ch. 13 Quarterly It’s About Sustainability Program•Online: Sustainability.FCPS.net•Twitter: @EnergyFCPS•Branding program with logo
Monthly Energy Reports
Awards & Incentives
Preventive Maintenance
•Possibly the most under‐rated aspect of any energy management program.
•Where proper Preventive Maintenance (PM) exists, the lowest energy costs/sf are normally discovered
•With a PM program, maintenance costs morethan Administrators wanted to spend that year, but less than they expected to spend that decade.
•HVAC•Replace Air Filters and Belts•Clean Coils•Check and calibrate thermostats/ sensors
Preventive and Proactive Maintenance Measures
Refrigeration• Checking temperatures and regulating on refrigerators and freezers
• Inspecting compressors and related components
Building Envelope• Re‐caulk all open cracks of exterior
• Check all outside doors for weather seals.
• Limit/restrict usage of outside doors where safely possible.
• Do not open windows or doors for ventilation ‐ adjust the system.
Preventive and Proactive Maintenance Measures
Electrical• Inspect Lighting and ballasts• Install and check operation of room occupancy sensors
• Turn off computers, printers and copiers at the end of each day
• Turn off classroom lights after special events and after cleaning
• Removal or payback concerning personal appliances
Preventive and Proactive Maintenance Measures
Energy Master Planning
Primary Purpose of an EMP:
To prepare a concise, well‐thought‐out plan for the systematic replacement of the facility’s primary energy consuming equipment.
Typically:
Equipment replacement projects occur as a result of equipment failure.
The Necessary Evil
Emergency equipment replacement projects occur as a result of planning failure.
Energy Master Planning
The typical return on investment for energy efficient projects:
HVAC Renovation = 5‐7 YearsLighting and Controls = 3‐5 Years*Retro‐Commissioning = 1 YearOperations Changes = 6 Months
*Commissioning for Existing Buildings (sometimes referred to as retro‐commissioning) is a systematic process for investigating, analyzing, and optimizing the performance of building systems by improving their operation and maintenance to ensure their continued performance over time. This process helps make the building systems perform interactively to meet the owner’s current facility requirements.
The Necessary Evil
Use by BuildingReport
Bill Entry
Reporting & Benchmarking‐Evaluation
Utility Management Software allows you to organize, track, and analyze your Energy bill data.
You can see how much you are using per square foot and compare buildings side by side
Making it Easier
Continuous CommunicationRegular Communication at all levels is necessary to create the best possible energy program.
•Visible: It must be seen.• If people don’t see it, it isn’t important.
• Relevant: It must meet a need.• Support comes from those who know the WHY.
• Responsive: It must support, not hinder.• They work with you when you work with them.
Education‐Newsletters!
Education‐Not Just Your Website…Social Media!
Tools and Resources
Appliance Calculator
Looking for Other Savings Opportunities
“You don’t get anything unless
you ask!”
• Understand billing structure, evaluate rates, and negotiate with utility companies when applicable.
• Research Rebates and Incentives with Federal, State, Local Government, and Utility Providers.
http://www.dsireusa.org/
Educational Resourcesfor Energy Conservation
http://www.energystar.gov/index.cfm?c=k12_schools.bus_schoolsk12
http://www.standardcarbon.com/
http://www.usgbc.org/DisplayPage.aspx?CMSPageID=1988
http://www.ashrae.org/
http://www.seco.cpa.state.tx.us/
Educational Resourcesfor Energy Conservation
Educational Resourcesfor Energy Conservation in Kentucky
http://energy.ky.gov/efficiency/Pages/default.aspx
Educational Resourcesfor Energy Conservation in Tennessee
http://www.tn.gov/ecd/CD_office_energy_division.shtml
Educational Resourcesfor Energy Conservation
www.schooldude.com/resources
SchoolDude Resources Available
http://www.k12masters.com/resources/energy‐management/
Newport‐Mesa Facility Support Services Newsletter• http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/79272487
11601275121.pdf
National Clearinghouse for Educational Facilities ‐‐• www.edfacilities.com
ENERGY STAR ‐‐• www.energystar.gov/index.cfm?c=guidelines.guidelines_index
Fayette County Public Schools Energy Website• http://www.sustainability.fcps.net/energy‐data/schooldude
The Texas Energy Managers Association (TEMA)• http://www.texasema.org/
Association of South Carolina Energy Managers (ASCEM)• http://www.energy.sc.gov/index.aspx?m=14
Santa Fe Public Schools Newsletter• http://www.k12masters.com/wp‐content/uploads/downloads/2012/01/Example‐
Energy‐Conservation‐Newsletter‐1‐12‐12.pdf
Additional Resources
Tyingit all
Together
Motivation
Validation
Evaluation
Education
Action Plan1. Review Existing Energy Management Plan or Create New one
2. Begin Fostering Relationship with Facility Manager and Building Staff
3. Walk through Buildings and conduct a preliminary energy audit
4. Collect Utility Bills and start tracking them to establish a baseline
5. Create Evaluation and Reporting Procedures
• Find out Cost and Usage –Starts with Bills and Ends with BIlls•Track Data
• Track Historical Data to get a Benchmark• Check for billing errors in current bills• Address Human Behaviors and modify them• Look for Savings Opportunities
•Implement an Effective Energy Management Program that focuses on changing behaviors, leverage technology, and focus on Preventive Maintenance to reduce energy usage.
Bronze
Silver
Gold
Best Practices: An Olympic Approach
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