Embed Size (px)
Citation preview
Microsoft Dynamics GP
Accounts Payable Automation
The Current Challenges,
Future Benefits & Value
Dynamics GP
What we’ll cover
• Industry watch - Over-reliance on People-Based
Processes
• Paper-Based Manual Processing
• The Challenges, Processes and Inefficiencies
• What’s Driving Automation Adoption?
• The Phases of Automation – How It Can Be Most Effective
• A Complete Approach to AP Automation
“An over-reliance on people and paper-based processes emerged as the biggest
problem plaguing AP departments”
- PayStream Advisors
Electronic Invoice Management Report
Companies still
rely on outdated
paper-based and
people-oriented
processes
The stats on over-reliance:
Majority of invoices still received via paper format
Manual data entry & inefficient processes
Manual routing of invoices for approval
Lost or missing invoices
Decentralized invoice receipt
High number of discrepancies & exceptions
What are the real
inefficiencies in
paper-based
systems?
Paper-based SystemsWaste Employee Time
• Tracking down invoices & documents that are
missing or difficult to find
• Fixing errors and inaccuracies from manual data
entry
• Spending countless hours resolving exceptions &
supplier disputes
Paper-based SystemsReduce Employee Efficiency
• Lengthy processing, matching and approval
processing cycles
• Employee time dominated by data entry
What’s driving the move to automation? Reduce overall processing costs
Accelerate invoice approval time
Reduce lost invoices
Eliminate AP department paper
Improve cash management
Strengthen supplier relationships
Better audit capabilities
Incremental supplier
discounts
Improve spend visibility
Source: PayStream Advisors Invoice Adoption Report
What are the
benefits of
automation?
AP Automation advantages:
• Reduced time, errors, and costs
• 25% improvement in labor productivity
• 90-95% reduction in paperwork
• Result in hard cost savings by utilizing staff for more
important assignments
AP Automation advantages:
• Simplify and accelerate review and approval processes
• Eliminate lost invoices and late payments
• Give complete visibility into invoice status from
origination to payment
Three basic levels of automation:
• Paper-based (No Automation)
• Digital Workflow-Driven (Partial
Automation)
• Paperless Enterprise (Full Automation)
Invoice Receipt
Approval Process
PO & Receiver Matching
Inquiry
Reporting
Environment
Data Capture
Paper- Based
Completely
Paper-Based
Manual
Keyboard Entry
Manual
Workflow Approval
Manual Matching
Manual Search,
Retrieval & Response
Manual
Disconnected
Paper Check
ProcessingPayment Processing
Invoice Receipt
Approval Process
PO & Receiver Matching
Inquiry
Reporting
Environment
Data Capture
Paper- Based
Completely
Paper-Based
Manual
Keyboard Entry
Manual
Workflow Approval
Manual Matching
Manual Search,
Retrieval & Response
Manual
Disconnected
Paper Check
ProcessingPayment Processing
Digital
Workflow Driven
Imaging, e-Invoicing,
Email, Minimum
Paper
OCR Assisted Keying
from Image
Automated Workflow
Automated
Matching
Electronic Retrieval
Automated & Manual
Centralized
Paper Checks, ACH,
EFT
Invoice Receipt
Approval Process
PO & Receiver Matching
Inquiry
Reporting
Environment
Data Capture
Paper- Based
Completely
Paper-Based
Manual
Keyboard Entry
Manual
Workflow Approval
Manual Matching
Manual Search,
Retrieval & Response
Manual
Disconnected
Paper Check
ProcessingPayment Processing
Digital
Workflow Driven
Imaging, e-Invoicing,
Email, Minimum
Paper
OCR Assisted Keying
from Image
Automated Workflow
Automated
Matching
Electronic Retrieval
Automated & Manual
Centralized
Paper Checks, ACH,
EFT
Full
Automation
Completely
Electronic
OCR
Exception-Based
Exception Handling
Relational
Content Management
Real-time, Predictive
Fully Integrated
Centralized
Decentralized
Automated Payment
Hub / Portal
Automation sounds great,
but what does it look like?
It Looks Like This:
ACOM Paperless Automation for Dynamics GP
“Live” GP Transaction Queues
No Import/Export of Data
Complete GP Transactions
Directly From Workflows
Payables & Sales Order Processing
Designed for Microsoft Dynamics GP
Real-Time Reporting
Error Handling & 3-way Matching
Simultaneous Archival
Compliance and Audit Control
Instant Access Direct from
GP Screens & Tablet Devices
Complete the AP cycle…
Paperless Payments
Payment
File
Vendor ePayment
Conversion
ERP
Credit Card Processing
Check Printing & Delivery
ACH Bank PaymentsacomPayment
Processing
Hub
Multi-Payment Platform
Global Payments
AP Automation
acom
Accelerating ePayment Migration
About acomSOLUTIONS
Recognized Industry Leading
AP Automation & Workflow Solutions
ACOM Software Development
Professional Services Delivery
4,000 + Clients Globally
200 Employees
Over 33 years of providing document and
process automation, management and
payment solutions to clients world-wide
Dynamics GP
