Case study of online examination platform eklavvya.in

Copyright © Splashgain T4echnology Solution Pvt Ltd

Online Examination Platform

Case Study Splashgain Technology Solutions Pvt Ltd

2 Copyright © 2016 Splashgain Technology Solutions Pvt Ltd Mail: [email protected]

Traditional Process

Traditionally each institute used to conduct independent admission process for various

streams. There were cases where student had to submit multiple admission forms for

various streams including B Sc/ BCS/ BBA. Each department used to manage admission

process for their stream. Their process included various steps of news paper advertisement,

inviting applications from students, sale of admission form, accepting filled form and

collecting documents like mark sheet, leaving certificate, demand draft (in some cases

conducting entrance examination for selection of candidates in BBA/ MCS/ MBA etc).

Manual Execution of Admission and Examination

Each step of admission process involved supporting teams /staff to assist students and

execute admission process smoothly. Student had to visit institute to keep track and get

update of admission process every time (during Form Filling, Provisional merit List, First

Round admission, Wait List, Fee Payment etc). Each execution involved manual assistance

to the student to resolve queries related to admission.

Usage of ePravesh ® for Online Admission Management

Since 2012 onwards MES has started usage of Online Admission Process with the help of

ePravesh® platform. MES gradually executed various admission processes online for

institutes including some of the schools, under graduate institute and post graduation

courses. Entrance examinations were also conducted online to select right candidates from

the list of applicants for courses including MCS/MCA/ BBA/BCA/.

1. Successful Implementation of Online Examination and Admission

Process for 20+ Institutes under MES Group


Advantages of Online Exam Process Automation

• MES is able to extract lot of advantage due to using Online Admission System platform

ePravesh.com.

• MES is able to track admission process of all institutes under single system.

• Paperwork has reduced due to online process

• Errors associated with manual work have been reduced significantly.

• Students grievance / complaint related to admission process are reduced and MES

received positive feedback from the students for their system.

• Online Assessment for the candidate selection has reduced cost of managing examination.

MES has decided to use Online Assessment for their internal tests of the students for

various undergraduate and post graduate courses

About MES Group

The City of Pune today is known as the nucleus of education. The city owes this reputation

to several educational institutes. The Maharashtra Education Society holds an important

share. In 1860 Maharashtra Education Society (MES) formerly called as Poona Native

Institutions was founded by Vaman Prabhakar Bhave, Vasudev Balvant Phadke, and

Laxman Narhar Indapurkar. MES is the leading entity that provides complete education from


K.G. to P.G. Abasaheb Garware College, Renuka Swaroop Memorial Girls School,

Balshikshan Mandir, Institute of Management and Career Courses are the few names to

understand MES™ roots in to education.

Speaking about this experience Chief Officer Mr. Valsangkar has said “ ePravesh® and

Eklavvya has helped us to remove complexities of admission process, Entire process has

become seamless and students/ parents are also happy about simplified admission and

exam process”

India’s Top Banking Examination Training Organization using Online Assessment Platform

to train students for the Banking exams.

For the various bank openings of India’ banks thousands of students appear for the entrance

exam. Banking entrance exam includes objective multiple choice test comprising topics of

analytical ability, reasoning, English language, mathematics etc

2. India’s Top Banking Examination Training Organization using

Online Assessment Platform to train students for the Banking exams.


National School of Banking (NSB) is India’s top Banking examination training provider

institute. Each year many students get selected for the banking positions that are trained

from NSB.National School of Banking is the only Institute in India specialising for years in

Bank Recruitment Courses with a full-fledged Bank Examinations’ Research Department,

headed by Founder Chairman, late Shri E.K. Thakur.


NSB has distance education package where student can subscribe to the course and get

training material at home. This time NSB has introduced Online Preparation Package by

using technology platform Eklavvya.in.

Student can register online for the online exam package and distance learning material on

NSBINdia.net. As soon as online payment is confirmed students would receive credentials

for the online examination.

Online examination package includes more than 80 practice exams for preparation of Bank

PO, clerical position entrance. Each assessment provides detailed analysis of section wise

performance, total time required for each question, graphical analysis of the exams.

Such detailed analysis helps students to understand strong and weak areas so that students

can focus on specific areas for improvement.

3. Successful Online Examination conducted by one of India’s Top

University


YCMOU has been using Eklavvya.in for managing online examinations for their B Sc course

students. Here is success story of YCMOU in terms of technology adoption.

About YCMOU:

The Yashwantrao Chavan Maharashtra Open University (YCMOU) is second largest

university of India in terms of student enrolment. The main aim of the YCMOU is to become

a Mass Varsity and to make available to the common man, educational programmes that are

of practical use in his day-to-day life and those that provide better prospects for the future.

The University offers several offline programmes and has also embarked on a number of

innovative online initiatives.

Current Admission Situation:

YCMOU has courses for undergraduate computer science stream with enrolments running in

thousands each year. Admission process along with examination process is important task

and most of the students are working professionals. Students enrol to university course

through study centres situated all over Maharashtra. Student admission form processing,


repeater form processing, and examination fee collection are some of the regular processes

managed by university.

Online Examination and Online Form Filling:

University decided to use ePravesh for managing online enrolment/ form filling process and

Eklavvya.in for managing online examinations. Entire admission process was conducted in

paperless manner with student uploading photographs and other admission information.

For Online examination certain security measures were used including web camera

authentication, study centre examiner authentication. It resulted in simplification of overall

examination process. Repeater students were able to make online fee payment for the

exam. Online examinations were conducted using Eklavvya. More than 50,000+ exams were

conducted over the period of 2 weeks time.

Summary: Entire process was conducted in paperless manner and with 100% accuracy. It resulted in

instant mark sheet generation for the students and university is able to declare results ahead

of time. Overall process resulted in huge saving related to administration cost.


Here’s how Eklavvya.in is benefitting the Institutes and organizations across India

“Patan University is using Eklavvya to manage

Online Registrations and Online Examination

Process of the candidates looking to appear for

CCC Certification Exam in the Gujrat State. Entire

Process including Online Form Filling/ Online Fee

Payment / Receipt/ Application Verification/ Exam

is Automated which resulting in saving of

administration activities...”

“Pune University Management Department (PUMBA) is

using Online Assessment Platform Eklavvya to prepare their

students for the campus placement drive. Each Student

needs to appear for certain number of exams in the area of

General Knowledge, Analytical Ability, Business

Knowledge, Marketing etc. Preparing the students for the

placement drive has become easier with the help of

Eklavvya Platform”

“Ajeenkya DY Patil University Pune is using our platform

to manage Filling Online Admission Forms/ Online Form

Fee Payments/ Entrance Exam for the candidate‟s of

various streams like Commerce, Business Management,

and Law. Entire Student selection and Entrance

Examination process has been automated”

4. Benefits of Online Assessment Platform Eklavvya


“Sir Padampat Singhania University Udaipur is

using services of ePravesh® and Eklavvya for end

to end Student admission and selection Process

Management. Students can fill online form, make

online Form Fee payment, Appear for Online

Entrance Exam. University is able to filter out

suitable candidates based on academic score and

entrance exam score. ”

“Fergusson College is using Eklavvya services to

manage online admission process of Post Graduate

Courses along with conducting Examination of the

registered candidates for recruitment of the teaching/

non teaching staff. Entire administration work has

been simplified with Eklavvya Services.”

“Keolis Hyderabad is using Eklavvya Services for

internal employee assessment process. Each

employee technical/ non technical need to appear for

series of exams and individual performance is being

evaluated by the training team to assess their domain

knowledge”

“BARC India is using ePravesh platform to accept

Online Registration and Payments for BARC India

Media Workstation (BMW) Online Certification and

online Exams are conducted on Eklavvya Platform for

the certification of candidate. On Successful completion

of exam, candidates are awarded with certificate from

BARC. ”


“National School of Banking (NSB) has 20+ branches

across India. They are using ePravesh and Eklavvya

services to accept Online Registration for their

banking Exam related courses. Students registered

with NSB get 150 Online Exam Pack Test Series for

practicing exams related to Bank PO/ SBI PO/ LIC

etc. Students are able to track their progress of exam

along with their individual performance analysis is

provided in graphical way”

“MES Group of Institutes has been using ePravesh® and

Eklavvya services to manage online admission/ registration

process along with Online Fee Collection/ Online Entrance

Examination/ Student Short listing Most of the

administration activities related to student selection and

admission are automated.”

“YCMOU has used services of Eklavvya and ePravesh®

to manage online registrations of the applicants, Study

centre management, Online Examination process for the

under graduate students opted for their courses across

India.”

“MVLCO provides state of the art practical

solutions to large multinational banks and

financial institutions, banking regulators,

information technology companies and

companies in diverse areas of operations.

MVLCO using Eklavvya for conducting

certification exams like Certified International

Payment System and Certified Payment

Processing Specialist (CPPS)”


5. North Gujarat University using ePravesh® and Eklavvya Platform to

manage CCC Certificate Examination Process.

Hemchandracharya North Gujarat University has decided to use popular platforms of

ePravesh® and Eklavvya to manage Online Registrations and examination processing of the

prestigious CCC Exam. Each year thousands of candidates appear for the exam. Management

of the exam for such thousands of candidate with 100% accuracy is critical task.

Splashgain has established platforms to manage online registrations with ePravesh® and Online Assessments (Eklavvya). Splashgain platforms are used across India by reputed Govt/ Private universities/ Large Scale Corporate for managing internal assessment/ Training etc.

Online Registration platform has ability to localize in any language for online Form filling

and payment management. It also has facility of Challan payments and voucher payments to

manage offline (apart from online) payments. CCC Examination has been conducted in

English and Gujarati Language so that users would be able to appear for it in their own

preferred language.


Examination at Patan University

Entire assessment platform has been implemented keeping in mind internet limitations

of some of the remote areas of India.

Platform works seamlessly in online and offline mode with facility to sync data at

single location in secure manner.

It also has ability to monitor students appearing for the exam by capturing video/

photographs during the examination process.

Examination has been localized in Gujarati and English.

There is facility to pause exam and resume at later time within exam time window.

Applicant can appear for the demo/ Practice exam before actual exam to get feel of

the final exam process

Following Things are automated

Online Registration and Form Filling of the Candidate

Documents Upload e.g. photograph, digital signature, academic documents

Hall Ticket Generation and Download

Exam Schedule communication to candidate over email/SMS

Exam process

Result Generation

Re Exam in case of failed candidates

About HNGU Hemchandracharya North Gujarat University is a state government university in Patan,

Gujarat, India. The geographical jurisdiction of the North Gujarat University encompasses

five districts: Mehsana, Patan, Banaskantha, Aravalli and Sabarkantha. It is NACC „A‟

accredited state university

