Keeping Research Data Safe (KRDS)

Neil Beagrie KB Expert Workshop on digital preservation

costs, The Hague, Sept 2010

Method

• Detailed analysis of 4 models: LIFE & NASA CET in combination with OAIS and UK Research TRAC;

• Plus – literature review; – costs data survey (13 organisations); – staff interviews; – 10 detailed case studies of costs/benefits.

What was Produced?• Cost activity model in 3 parts: pre-archive,

archive, support services;• Benefits taxonomy (link to costs);

• Published cost data (case studies and costs survey – rare data);

• KRDS Factsheet (4 page summary of key findings in your papers);

• KRDS User Guide (forthcoming);• Research Reports - no spreadsheet.

KRDS High-level Activity ModelPre-Archive Phase

Outreach

Initiation

Creation

Archive Phase

Acquisition

Disposal

Ingest

Archival Storage

Preservation Planning

First Mover Innovation

Data Management

Access

Support Services Administration

Common Services

Estates

KRDS Benefits - OutlineKRDS2 Benefits Taxonomy

Dimension 1(Type of Outcome)

Direct Indirect (costs avoided)

Dimension 2 (When)

Near-Term Benefits Long-term Benefits

Dimension 3 (Who)

Private Public

KRDS User Guide• See Handout;

• Implementation issues:– Scope;– Level of detail;– Mapping and standardisation;– Sources of data;– Degree of confidence in results;– Application overhead (workload).

What was New?• Full Economic Costs (FEC);

• Included pre-archive phases – not solely archive centric;

• Strong emphasis on benefits;

• Identifying and publishing cost data;

• Tailored for research data: different collection levels, products from data, etc;

• Whole of service costing/Seeing the “Big Picture”.

Further Information“KRDS Factsheet” at

www.beagrie.com/KRDS_Factsheet_0910.pdf “Keeping Research Data Safe” (KRDS1)Final

report and Executive Summary at http://www.jisc.ac.uk/publications/publications/keepingresearchdatasafe.aspx

“Keeping Research Data Safe2” (KRDS2) webpage at www.beagrie.com/jisc.php

Email: neil@beagrie.com

Questions?