David J. RosenthalPresident & CEO, AtidanMarch 11, 2015Microsoft MTC, New York City

Transforming Project Management in Manufacturing & Resources

Project scenarios in manufacturing & resources

Innovation Management

Product Portfolio Management (PPM)

Resource Management

Operational Cost Management

Evaluate new ideas and collaborate with colleagues to optimize product portfolio during

INNOVATION MANAGEMENT

Submit new ideas and

view all submissions in

central repository

Determine governance

workflow and approvals

for new ideas

Define and prioritize

strategic business drivers

for comparing ideas

Workflows Business Drivers Ideas

Benefits Streamline idea submission process Increase visibility across submitted ideas Improve quality control

Define governance process and submit ideas

Innovation Management

Benefits Reduce subjective decision-making Enable faster what-if analysis Realize optimal ideas portfolio

Identify idea costs

(e.g., test runs, actual

production, etc.) and

potential value

Costs

Build business case for

ideas, and identify

portfolio with

maximum value

Portfolio Value

Analyze and compare

ideas portfolio against

business drivers and

strategic objectives

Strategic Alignment

Engage with

colleagues to discuss,

expand, refine and

rate ideas

Collaboration

Lync

Collaborate, evaluate and optimize idea portfolio

Innovation Management

Manage product lifecycle workflows to improve financial return on R&D investments with PPM

Analyze resources, costs,

etc., for all existing and

upcoming products

Define, assess, escalate and

resolve risks throughout

product lifecycle

Product Analysis Risk Evaluation

Benefits Realize optimal product mix Identify and address risks early

Assess competing products and potential risks

PPM — Risk Management

Benefits Help ensure products are delivered on-time Reduce scheduling conflicts Increase production efficiencies

Build and edit schedules,

and identify inefficiencies

throughout product

lifecycle

Build Schedules

View timelines, deadlines

and resource tasks in

single location, and

address potential risks

Manage Task & Risks

Assess resources

and build teams that

align with product

requirements

Build Teams

Enable instant team

collaboration and

communication on any

device

Collaborate

Lync

Build and manage teams, and enable collaboration

PPM — Teams, Schedules and Collaboration

Assess resources and costs, then build and manage teams throughout project lifecycle with

RESOURCE MANAGEMENT

Benefits Gain visibility across resources Enhance collaboration Reduce subjective resource planning

Build teams comprising internal

and external resources that

align to project requirements

Build Teams

Assess resources, both human

and material, against project

requirements

Assess Resources

Share suggested resource

assignments with executive

team for funding allocation

based on budgets

Allocate Funding

Assess resources and build teams

Resource Management

Benefits Improve PMO efficiencies Reduce scheduling conflicts Improve project success rate

Define resource KPIs and

develop progress reports for

executive team review

Assign tasks and monitor

resource activities in real-time

View competing projects to

understand resource priorities

and deadlines

Real-Time Monitoring Custom InsightsProject Comparisons

Manage resources throughout project

Resource Management

Track project performance and surface valuable data to create and share reports with

OPERATIONAL COST MANAGEMENT

Benefits Anticipate changes in project expenses Deliver profitable, on-time projects Reduce IT burden

Surface data from various

financial systems

Lines of Business IntegrationBudget to Cost Comparison

Establish project baselines, and

compare budgeted vs. actual

material and labor costs

Track project performance across financial systems

Operational Cost Management

Capture project data in

central repository for

portfolio analysis

Access reports and other

project data from multiple

devices

Translate data into highly

visual reports and

dashboards for executive

analysis

Centralized Project Data Reports and Dashboards Devices Access

Benefits Improve data organization, analysis Reduce subject decision-making Enable access to data from any device

Create and share cost reports

Operational Cost Management

— Rafael Farias, Budget and Cost Analyst, Intelbras

Intelbras, which manufactures

telecommunications equipment for Latin

America and Africa, chose Project for its

accelerated reporting capabilities,

compatibility with multiple browsers,

and seamless interoperability with other

Microsoft tools, like SharePoint and Lync.

Benefits

Faster decision-making and follow-up

with reports produced in minutes, not

weeks

Increase efficiency and data safety

with centralized data repository

Improve team collaboration with

SharePoint and Lync interoperability

— Kirt Eberts, IT Manager, Enterprise Scheduling Team, Intel

Intel, the world’s largest semiconductor

chip manufacturer, chose Project to

consolidate disparate project

management tools, increase project

flexibility and realize environmental

benefits from virtualization.

Benefits

Realize cost-savings from

consolidating disparate, user-designed

project management tools

Enable more robust project

management with flexible features

Reduce carbon footprint with

virtualization of scheduling

environment

Increase user adoption and

satisfaction (95% of people who

started using Project were still using it

six months later)

— Stéphane Perrin, Director, Product Planning and Project Management Solutions, Volvo IT

Volvo IT, the group responsible for

project management at the Volvo Group,

chose Project to improve resource

planning and save time entering project

data.

Benefits

Improve anticipation of internal and

external resource demands, and

allocate appropriately

Reduce time spent entering data,

such as project summaries and time-

reporting information, by 40%

Enable customization to meet

demands specific to the Volvo Group

Airbus Group, an aerospace and

defense corporation, chose Project to

optimize the management of its

complex international projects, and to

enhance insight into progress and costs.

Benefits

Seamless integration between SAP

and project management, scheduling

and financial systems

Better insight across project activities

to enable project managers to spot

issues faster

Standardized best practices and tools

to increase the success of process

implementations

— Christian Borel, Central PMO Manager, Airbus Group (formerly the EADS Group)

Next steps: project@Atidan.com

Proof of Concept

Atidan will lead a demonstration and working session

that focuses on the value of Project specific to your

organization.

AtidanWorkshop

During this workshop, Atidan will demonstrate Project

and how its capabilities can specifically benefit your

organization.

Monthly Webcasts

Join our monthly webcasts to learn about new

capabilities, and how specific solutions within Project can

help your organization thrive.

CIEOur Customer Immersion Experience (CIE) will give you

hands-on experience with Project, and help you better

understand how its robust and integrated features can

benefit your organization.

Social ChannelsFollow Project on Twitter, Facebook and LinkedIn.

msftproject@project microsoft-project

Challenges in manufacturing & resources

Collaborating with external partners

Addressing unexpected project changes

Accelerating product development and

time-to-market

Finding the best-available project

resourcesCompleting projects under budget

Driving new products and services into

market

Trends in project management

17%According to PMI, fewer than

two-thirds of projects meet

their goals and business intent,

while about 17% fail outright1

94%According to PWC, nearly 94%of organizations agree that project management enables business growth2

$135M

According to PMI, for every $1 billion spent on a failed project, $135 million is unrecoverable1

17%According to PWC, effective

communications increase the

likelihood of finishing a project

within budget by 17%2

1. “PMI’s Pulse of the Profession: The High Cost of Low Performance.”

Project Management Institute. 2013. Hyperlink to PDF.

2. “Insights and Trends: Current Portfolio, Programme, and Project

Management Practices.” PricewaterhouseCoopers. 2012. Hyperlink

to PDF.

Innovation managementUse metadata to

compare all projects in

Project Center view

Project Center’s timeline view is

updated in real-time as project teams

revise progress and adjust deadlines.

Project managers can also sort projects on

select metadata, helping them decide which

projects to accelerate, delay or eliminate.

Project managers can group current and upcoming

projects under dozens of categories, making it easy to

compare relevant metadata (e.g., capacity, cost, etc.).

Screenshot from Project Online

Innovation managementCompare products against

business drivers with

Strategic Impact Matrix

Once executives determine the organization’s business

drivers, project managers can select which drivers best

apply to the portfolio they want to analyze.

The Strategic Impact Matrix provides five default rankings: None, Low, Moderate, Strong

and Extreme. Executives can define each of these to remove ambiguity from the ranking

process. Rankings are later used determine priority scores for each project (see next slide).

Screenshot from Project Online

Innovation managementUse Efficient Frontier

chart to determine

optimal portfolio based

on constraint thresholds

The optimal number of projects and their combined strategic value, based on the Strategic Impact Matrix

and cost constraint, is illustrated by the Efficient Frontier. In this example, achieving 100% strategic value —

that is, undertaking all proposed projects — would violate the cost constraint by $70,000.

Project managers can create their own cost constraints by which to

determine the portfolio mix. In this case, projects are moved in and

out of the portfolio as project managers change budget values.

Projects are prioritized based

on results from the Strategic

Impact Matrix.

Screenshot from Project Online

Product portfolio managementIdentify product risks, capture

their potential impact and

probability of occurrence with

Risk Forms

Risk Forms give project managers the opportunity to describe

risks in great detail, and include text fields for Description,

Mitigation Plan, Contingency Plan and Trigger Description.

After defining the probability, impact

and cost, project managers can create

detailed reports to compare risks.

Risk Forms help project managers identify and define project

risks before they occur. Risk Forms can be stored in a central

location so all involved stakeholders can access them.

Screenshot from Project Online

Product portfolio managementStore, search for and

share product documents

in central location with

Project Team Sites

Project and SharePoint’s interoperability with Lync enables

project team members to see who’s available, and easily begin

a video, chat or audio conversation.

SharePoint’s search capabilities help project

team members quickly find the documents

they need when they need them.

Project Team Sites, powered by SharePoint, enable project

teams to share documents, deliverables, calendars and

other important project resources in a central location.

Screenshot from Project Online

Product portfolio managementHighlight issues, identify their

root cause, and resolve

associated problems with

Task Inspector

The Task Inspector recommends corrective actions for

resolving scheduling conflicts. Here, it suggests moving the

task deadline to address the resource and due date issues.

Scheduling conflicts are highlighted with red icons and

underlines. Here, the proposed resource is over-allocated,

while the due date conflicts with a necessary preceding task.

Scheduling conflicts are also

highlighted with a squiggly bar on the

timeline.

Screenshot from Project Professional 2013

Product portfolio managementReview and approve all

timesheets, task updates and

administrative time requests

with Approval Center

The Approval Center allows projects managers to define what activities require

approval, such as resource reassignments or status updates. Project managers can

then view and approve all requests across multiple projects in a single location.

Screenshot from Project Online

Resource managementCapture all named resources

and assess their metadata

(e.g., skills, location, cost, etc.)

in Resource Center view

Resources can also be sorted by the same categories used for grouping. Here, the resources

are first grouped by Type (i.e., Material or Work), and then sorted by their earliest available

date, for which more information is available in the Resource Assignments view (next slide).

Resources can be grouped by dozens of categories in up to

three layers, making it easy to see how certain resource

groups compare to others.

Screenshot from Project Online

Resource managementAssess resources across various

project metrics (e.g., start dates,

% work complete, etc.) with

Resource Assignments

Resource Assignments provides project managers with two views: Gannt

Chart, shown here, and Timephased Data. The latter displays the

Planned, Actual and Overtime costs for each resource per task, per day.

Resources can be grouped by multiple categories, giving project

managers more or less detail depending on their needs, and helping

them determine resource assignments for upcoming projects.

Screenshot from Project Online

Resource managementCompare all project

assignments in a single,

interactive view with

Team Planner

With Team Planner’s interactive views, project managers can see the details of a

specific task, and compare those details to other activities. Project managers can

also easily drag and drop tasks between resources to optimize project efficiency.

Task Inspector, which helps project managers identify and resolve

scheduling conflicts, is also available in Team Planner. Here, the

scheduling conflict is highlighted on the timeline by red brackets.

Screenshot from Project Professional 2013