Basics of Oracle Purchasing

Copyright © 2007, Oracle. All rights reserved.

Oracle Purchasing

Manufacturing Functional Foundation


Objectives

After completing this lesson, you should be able to do the following:

• Discuss purchasing activity from requisition to receipt of goods

• Identify the major tables used in purchasing and receiving

• Discuss the open interfaces and application program interfaces for purchasing


Agenda

• Purchasing Overview

• Purchasing Transactions and Entity Relationship Diagrams

• Purchasing Open Interfaces and Application Program Interfaces


Overview of the Purchasing Process

Createrequisition

AutoCreate

Purchasing document

Send to supplier

Receive goods

Approverequisition

Approve

document


Purchase Requisitions

• Edit and review requisitions online.

• Review status and action history of your requisitions.

• Automatically source requisitions from open purchase agreements and quotations.

• Utilize requisition templates for items you purchase frequently.

• Create internally and externally fulfilled requisitions.

• Distribute expenses across multiple cost centers.


Inventory WIP ASCP/MRP

Demand

RequisitionRequisition

Pool

Order Entry

Import / RescheduleRequisitions

Supplier

InternalSales Order

Manually Approval

Order Mgmt

Where Purchase Requisitions Fit


Information Flow for Purchase Requisitions

Oracle MRP

Oracle Inventory

Oracle WIP

PurchaseOrders

OracleOrder Management

PurchaseRequisition

Process

SuppliersRequirements

Subinventory Replenishment

Outside Processing

Drop Shipments


Purchasing Documents

Select the appropriate purchase order document type for your needs:

• Standard purchase order

• Contract purchase order

• Blanket purchase agreement

• Planned purchase order

• Global agreement


Where Purchase Orders Come From

Manually create

Import / RescheduleRequisitions

Create internalsales orderRequester

OrderManagement

Approve

Inventory WIP ASCP/MRP

Demand

Other Systems

Createsupplier

purchase order

Source?


Information Flow for Purchase Orders

Oracle MRP

Oracle Inventory

Oracle WIP

PurchaseOrders

External Systems

PurchaseOrder

Process

Suppliers


Purchase Order Process

Receive against PO

Match Invoices against PO

Maintain Documents

Accept Revise Control

Approve PO

AutoCreate ManuallyCreate

Requisition

Pool


Purchase Order Communication

There are several options available for delivery of Oracle Purchasing documents to the supplier.

• Print and deliver

• Fax (Facsimile)

• E-Mail (Electronic Mail)

• EDI (Electronic Data Interchange)

• XML (eXtensible Markup Language)


Receiving in Oracle Purchasing

Oracle Purchasing supports the following methods of receiving:

• Standard receipt

• Direct receipt

• Inspection required


Receiving Process

Shipment ofgoods

Inspection

Deliver

Inventory

Shop Floor

Expense

Receipt


Standard Purchasing Integration

OracleGeneral Ledger

Oracle Payables

OracleHuman Resources

Oracle Assets

OracleCost Management

OracleProject Accounting

OracleCash Management

OracleCBC

Oracle Alert

OracleWorkflow

OraclePurchasing

OraclePlanning


Agenda





Suppliers Window

Set up suppliers in the Suppliers window to record information about individuals and companies from whom you purchase goods and services.

Suppliers (Vision Operations)Suppliers (Vision Operations)


Suppliers

PO_VENDOR_CONTACTS

PO_VENDORS

PO_VENDOR_SITES_ALL

HR_EMPLOYEES


Requisitions (Vision Operations)

Requisitions Window

With on-line requisitions, you can centralize your purchasing department, source your requisitions with the best suppliers, and ensure that you obtain the appropriate management approval before creating purchase orders from requisitions.


Requisitions

PO_REQUISITION_HEADERS_ALL

PO_REQUISITION_LINES_ALL

PO_REQ_DISTRIBUTIONS_ALL

HR_EMPLOYEES

MTL_SYSTEM_ITEMS_B

GL_CODE_COMBINATIONS


Purchase Orders Window

Use the Purchase Orders window to enter standard and planned purchase orders as well as blanket and contract purchase agreements.

Purchase Orders (Vision Operations)


Procurement Suite

PurchasingiSupplier Portal

Sourcing

iProcurement

Services Procurement

ProcurementContracts

BI for Procurement

SupplierNetwork


Purchasing Documents

PO_RELEASES_ALL

PO_LINE_LOCATIONS_ALL

PO_HEADERS_ALL

PO_LINES_ALL

PO_DISTRIBUTIONS_ALL

GL_CODE_COMBINATIONS


Receiving Transactions

You can receive goods into a receiving location or to their final destination.

Receipts (M1)


Receiving

MTL_MATERIAL_TRANSACTIONS

RCV_SHIPMENT_HEADERS

MTL_SYSTEM_ITEMS_B

RCV_SHIPMENT_LINES

RCV_TRANSACTIONS

RCV_SUPPLY

PO_DISTRIBUTIONS_ALL

PO_LINE_LOCATIONS_ALL


Agenda





Purchasing Open Interfaces

• Requisitions Open Interface

• Purchasing Documents Open Interface

• Receiving Open Interface


Purchasing APIs

• Purchasing Order Change API

• Cancel Purchase Order API

• Custom Pricing API


Buyer’s Work Center

Use the Buyer’s Work Center to create standard as well as blanket and contract purchase agreements.


Summary

In this lesson, you should have learned how to:

• Discuss purchasing activity from requisition to receipt of goods

• Identify the major tables used in purchasing and receiving

• Discuss the open interfaces and application program interfaces for purchasing

Software

Basics of Oracle Purchasing