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Oracle Purchasing
Manufacturing Functional Foundation
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Objectives
After completing this lesson, you should be able to do the following:
• Discuss purchasing activity from requisition to receipt of goods
• Identify the major tables used in purchasing and receiving
• Discuss the open interfaces and application program interfaces for purchasing
Copyright © 2007, Oracle. All rights reserved.
Agenda
• Purchasing Overview
• Purchasing Transactions and Entity Relationship Diagrams
• Purchasing Open Interfaces and Application Program Interfaces
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Overview of the Purchasing Process
Createrequisition
AutoCreate
Purchasing document
Send to supplier
Receive goods
Approverequisition
Approve
document
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Purchase Requisitions
• Edit and review requisitions online.
• Review status and action history of your requisitions.
• Automatically source requisitions from open purchase agreements and quotations.
• Utilize requisition templates for items you purchase frequently.
• Create internally and externally fulfilled requisitions.
• Distribute expenses across multiple cost centers.
Copyright © 2007, Oracle. All rights reserved.
Inventory WIP ASCP/MRP
Demand
RequisitionRequisition
Pool
Order Entry
Import / RescheduleRequisitions
Supplier
InternalSales Order
Manually Approval
Order Mgmt
Where Purchase Requisitions Fit
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Information Flow for Purchase Requisitions
Oracle MRP
Oracle Inventory
Oracle WIP
PurchaseOrders
OracleOrder Management
PurchaseRequisition
Process
SuppliersRequirements
Subinventory Replenishment
Outside Processing
Drop Shipments
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Purchasing Documents
Select the appropriate purchase order document type for your needs:
• Standard purchase order
• Contract purchase order
• Blanket purchase agreement
• Planned purchase order
• Global agreement
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Where Purchase Orders Come From
Manually create
Import / RescheduleRequisitions
Create internalsales orderRequester
OrderManagement
Approve
Inventory WIP ASCP/MRP
Demand
Other Systems
Createsupplier
purchase order
Source?
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Information Flow for Purchase Orders
Oracle MRP
Oracle Inventory
Oracle WIP
PurchaseOrders
External Systems
PurchaseOrder
Process
Suppliers
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Purchase Order Process
Receive against PO
Match Invoices against PO
Maintain Documents
Accept Revise Control
Approve PO
AutoCreate ManuallyCreate
Requisition
Pool
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Purchase Order Communication
There are several options available for delivery of Oracle Purchasing documents to the supplier.
• Print and deliver
• Fax (Facsimile)
• E-Mail (Electronic Mail)
• EDI (Electronic Data Interchange)
• XML (eXtensible Markup Language)
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Receiving in Oracle Purchasing
Oracle Purchasing supports the following methods of receiving:
• Standard receipt
• Direct receipt
• Inspection required
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Receiving Process
Shipment ofgoods
Inspection
Deliver
Inventory
Shop Floor
Expense
Receipt
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Standard Purchasing Integration
OracleGeneral Ledger
Oracle Payables
OracleHuman Resources
Oracle Assets
OracleCost Management
OracleProject Accounting
OracleCash Management
OracleCBC
Oracle Alert
OracleWorkflow
OraclePurchasing
OraclePlanning
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Agenda
• Purchasing Overview
• Purchasing Transactions and Entity Relationship Diagrams
• Purchasing Open Interfaces and Application Program Interfaces
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Suppliers Window
Set up suppliers in the Suppliers window to record information about individuals and companies from whom you purchase goods and services.
Suppliers (Vision Operations)Suppliers (Vision Operations)
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Suppliers
PO_VENDOR_CONTACTS
PO_VENDORS
PO_VENDOR_SITES_ALL
HR_EMPLOYEES
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Requisitions (Vision Operations)
Requisitions Window
With on-line requisitions, you can centralize your purchasing department, source your requisitions with the best suppliers, and ensure that you obtain the appropriate management approval before creating purchase orders from requisitions.
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Requisitions
PO_REQUISITION_HEADERS_ALL
PO_REQUISITION_LINES_ALL
PO_REQ_DISTRIBUTIONS_ALL
HR_EMPLOYEES
MTL_SYSTEM_ITEMS_B
GL_CODE_COMBINATIONS
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Purchase Orders Window
Use the Purchase Orders window to enter standard and planned purchase orders as well as blanket and contract purchase agreements.
Purchase Orders (Vision Operations)
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Procurement Suite
PurchasingiSupplier Portal
Sourcing
iProcurement
Services Procurement
ProcurementContracts
BI for Procurement
SupplierNetwork
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Purchasing Documents
PO_RELEASES_ALL
PO_LINE_LOCATIONS_ALL
PO_HEADERS_ALL
PO_LINES_ALL
PO_DISTRIBUTIONS_ALL
GL_CODE_COMBINATIONS
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Receiving Transactions
You can receive goods into a receiving location or to their final destination.
Receipts (M1)
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Receiving
MTL_MATERIAL_TRANSACTIONS
RCV_SHIPMENT_HEADERS
MTL_SYSTEM_ITEMS_B
RCV_SHIPMENT_LINES
RCV_TRANSACTIONS
RCV_SUPPLY
PO_DISTRIBUTIONS_ALL
PO_LINE_LOCATIONS_ALL
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Agenda
• Purchasing Overview
• Purchasing Transactions and Entity Relationship Diagrams
• Purchasing Open Interfaces and Application Program Interfaces
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Purchasing Open Interfaces
• Requisitions Open Interface
• Purchasing Documents Open Interface
• Receiving Open Interface
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Purchasing APIs
• Purchasing Order Change API
• Cancel Purchase Order API
• Custom Pricing API
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Buyer’s Work Center
Use the Buyer’s Work Center to create standard as well as blanket and contract purchase agreements.
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Summary
In this lesson, you should have learned how to:
• Discuss purchasing activity from requisition to receipt of goods
• Identify the major tables used in purchasing and receiving
• Discuss the open interfaces and application program interfaces for purchasing