Abila MIP Budget Module

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©2014 Net@Work Inc.

Abila MIP Budgeting with MIPWebinar Start Time: 1:00 pm CT (2:00 pm ET)

Webinar Audio:You can dial the telephone numbers located on your webinar panel, or listen in using your microphone or computer speakers.

We will begin shortly.

Technical DifficultiesCall: (805) 617-7000 (Option 1)


Today’s Presenter

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Webinar Details


Solutions - Overview

ERP/Fund Accounting Implementations(Abila MIP Fund Accounting)

CRM Implementations(Sage CRM, Saleslogix, Act!)

HRMS/Employer Implementations

(Sage HRMS)

Web Development & eCommerce

(Magento, Joomla)

Mobile Application Development

(Windows 8.1, Android, iOS)

ECMImplementations

(Microsoft SharePoint, Office 365, FileBound, Altec doc-link, Gradient

GScan, PSIGEN PSI:Capture)

Business Intelligence, Analytics & Reporting

IT Infrastructure & Managed Services

(Office 365, Virtualization, Windows/Server)

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Today’s Conversation – Budgets

The Budget Management module appears to be a bit of a mystery to too many folks –

• So – we need to concentrate some time on this one as well so that organizations can clearly see where they are against the budget throughout the year!

• Simple budget entry and ultimate comparisons can be handled without the budget module --- complex budgeting needs the module.


Here are the Areas of Concentration in the budgeting area Today

• The business rules relating to budget entry

• How to input and review in the most efficient and easy manner

• Budget comparison report configuration

• Budget Management, and impact (or need for) multiple budget version capabilities

• Should I simply enter the data, or use the Budget Worksheet to create and transfer, with How To’s for Worksheet creation

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From Solely General Ledger?

Input your Budget via the following menu: Transactions | Enter Budget To check your data entry: Use Reports | Transaction Reports | Unposted

Budget Transactions

Go through your normal validation processes Then Post , or first look at your Budget Comparison Report with Unposted Entries

included

Your Budget Comparison Reports are General Ledger Functions Statement of Revenue and Expenditures

With Content Tab set to include whatever fields you wish

What Budget Capabilities come from solely GL, and what from the Budget Management Module


How is Data Entry Different for Budgets than for Financial Accounting Transactions?

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Other Differences….


Now --- let’s look at the Budget Comparison Report….

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Choices of Fields to add to your report are Many and Varied


One Potential Configuration of a Budget Comparison Report….

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And here is Content Tab on the Report on the Slide above


There are Lots of Gains with the Module --- as follows:

Ability to create additional budget versions, if needed

Ability to check that there is budget for an accounting transaction you are entering

Ability to create a budget from prior year historical values, or prior year budget values

Moving to the Budget Management module......

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And More:

Ability to create the budget worksheet via a wizard using either of the above --- actuals or budgets from prior years

Ability to modify that budget in the actual worksheet

Ability to print the budget worksheet, export to excel and hand to directors to complete their budgets for the year

Moving to the Budget Management module......(Continued)


And Even More:

Ability to create the budget worksheet via a wizard using either of the above --- actuals or budgets from prior years

Ability to modify that budget in the actual worksheet

Ability to print the budget worksheet, export to excel and hand to directors to complete their budgets for the year

Ability to Electronically Transfer the Budget to Accounting

And More Continued ---- Let’s Get to the Budget Worksheet

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The Wizard Guides --- and Here Goes to Begin:

Steps within the Wizard ---- It’s Nicely Intuitive


The Wizard Guides --- Choose Budget and Worksheet Type

Next Steps within the Wizard

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The Wizard Guides --- Select Date Range for Budget Entries to be Created from Worksheet

Next Steps within the Wizard - Continued


The Wizard Guides --- You can add historical columns to the Worksheet…..


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The Wizard Guides --- Now – Let the system know if you are budgeting for more than just GL



The Wizard Guides --- Filter for the Specific Grant, Department, or Program – if Necessary Otherwise, you’ll be creating an Overall Budget


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The Wizard Guides --- Select your Calculation Basis, and your Calculation Method



The Wizard Guides --- Select your Range you want the system to look at for the Historical Data – It doesn’t have to be last year If an earlier year has better predictive info --- just make the

change here


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The Wizard Guides --- System reports how many transaction lines it will create…Very Helpful Info



Let’s Review the Configuration – Columns for the Coding, GL Titles, and Columns for the Periods Column at Right “Spread Totals”

Next Steps within the Wizard - Here’s the Worksheet

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Highlight the section you wish to Modify, and then Right Click, and Select “Modify Selected Items”

Now you are ready to Modify --- but Before you Transfer


Click “Transfer” from Icon Pallet at bottom of screen:

You’ll be prompted for a Session ID, and Beginning Document Number, and Document Date

Now you are ready to Transfer

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Confirm Success…


In Summary

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And Definitely -----..-----


Thank You For Attending!

Jeannie Huckstep, CPA, CITPNet@Work - Nonprofit Applications Practice DirectorPhone: (417) 447-0005Email: [email protected]

Q & A

Software

Abila MIP Budget Module