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Data ExchangeWorking with the Linnworks Import and Export tools
Having worked at Linn Systems since January 2012 within the Support, Development and Implementation teams the knowledge I have gained allows me to provide advice to team members, partners and clients alike on best practices for setting up the system, ensuring each client has the opportunity to reap the benefits that can be achieved through using Linnworks for inventory, order and listing management
Mark AldousI M P L E M E N T A T I O N M A N A G E R
AgendaOverview
File Format
Schedules
Adhoc
Q & A
I.
II.
III.
IV.
V.
O V E R V I E W
Data Exchange
Import
Automating the updating of Linnworks data through either
scheduled or instant uploads from 3rd party sources
Export
Automating the process for extracting data from Linnworks and providing it in a consistent format
for use by 3rd parties
Query Data
Access to both configurable pre-defined reports and bespoke custom
reports generated on an ad-hoc basis
File Format
CSVIndustry standard for data exchange
SimpleCompactSupport
RULESRemember these simple rules to enhance your experience
Scientific formatSpecial characters
Quotation marksColumn headers
Default ValuesExpressions
Extended Properties
- Avoid importing 3.00638E+12- Importing Ñ,ó,à,ô,è
- Keep your data where you want it
- Ensure unique headers
- Make your files smaller
- Work with the data your way
- Shared data for listing
File Format RulesS C I E N T I F I C F O R M A T
SKU Title Barcode
050-OTH-ADANA Othmani Adana Berry 50g 4.00638E+12
050-OTH-AEGEAN Othmani Aegean Spice 50g 4.00638E+12
050-OTH-AKKAR Othmani Akkar Berry 50g 4.00638E+12
050-OTH-ALARB Othmani Al Arab Grape Mint 50g 4.00638E+12
050-OTH-BYBLOS Othmani Byblos Peach 50g 4.00638E+12
050-OTH-DAMASCUS Othmani Damascus Strawberry 50g 4.00638E+12
050-OTH-IZMIR Othmani Izmir Melon 50g 4.00638E+12
050-OTH-KOURA Othmani Koura Fruit Mix 50g 4.00638E+12
050-OTH-MARRAKECH Othmani Marrakech Mint 50g 4.00638E+12
050-OTH-NABATIEH Othmani Nabatieh Strawberry 50g 4.00638E+12
050-OTH-SAMSUN Othmani Samsun Baklava 50g 4.00638E+12
050-OTH-STAR Othmani Star of Al Hamra 50g 4.00638E+12
File Format RulesS P E C I A L C H A R A C T E R S
SKU Title Colour Colour_FR100001 T-Shirt Blue, Size S Deep Blue bleu foncé
100002 T-Shirt Blue, Size M Deep Blue bleu foncé
100003 T-Shirt Blue, Size L Deep Blue bleu foncé
100004 T-Shirt Blue, Size XL Deep Blue bleu foncé
100005 T-Shirt Blue, Size XXL Deep Blue bleu foncé
100006 T-Shirt Red, Size S Light Red rouge léger
100007 T-Shirt Red, Size M Light Red rouge léger
100008 T-Shirt Red, Size L Light Red rouge léger
100009 T-Shirt Red, Size XL Light Red rouge léger
100010 T-Shirt Red, Size XXL Light Red rouge léger
100011 T-Shirt Green, Size S Emerald Green vert émeraude
File Format RulesQ U O T A T I O N M A R K S
SKU Title Barcode100001 T-Shirt Blue, Size S 40063800001
100002 T-Shirt Blue, Size M 40063800002
100003 T-Shirt Blue, Size L 40063800003
100004 T-Shirt Blue, Size XL 40063800004
100005 T-Shirt Blue, Size XXL 40063800005
200001 50” Television 10027500001
SKU,Title, Barcode10001,T-Shirt Blue, Size S,1000000110002,T-Shirt Blue, Size M,1000000210003,T-Shirt Blue, Size L,1000000310004,T-Shirt Blue, Size XL,1000000410005,T-Shirt Blue, Size XXL,1000000520001, 50" Television,20000001
SKU,Title, Barcode10001,”T-Shirt Blue, Size S”,1000000110002,”T-Shirt Blue, Size M”,1000000210003,”T-Shirt Blue, Size L”,1000000310004,”T-Shirt Blue, Size XL”,1000000410005,”T-Shirt Blue, Size XXL”,1000000520001, “50”" Television”,20000001
File Format RulesC O L U M N H E A D E R S
SKU Image Image100001 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100002 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100003 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100004 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100005 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
200001 [dropbox]\mark.aldous\Imports\Images\tv-front.jpg [dropbox]\mark.aldous\Imports\Images\tv-side.jpg
SKU Primary Image Image 2100001 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100002 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100003 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100004 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
100005 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg
200001 [dropbox]\mark.aldous\Imports\Images\tv-front.jpg [dropbox]\mark.aldous\Imports\Images\tv-side.jpg
File Format RulesD E F A U L T V A L U E S
SKU Level
050-OTH-ADANA 10
050-OTH-AEGEAN 0
050-OTH-AKKAR 5
050-OTH-ALARB 7
050-OTH-BYBLOS 12
050-OTH-DAMASCUS 0
050-OTH-IZMIR 5
050-OTH-KOURA 6
050-OTH-MARRAKECH 15
050-OTH-NABATIEH 7
050-OTH-SAMSUN 8
050-OTH-STAR 0
File Format RulesE X P R E S S I O N S
SKU Level
050-OTH-ADANA In Stock
050-OTH-AEGEAN In Stock
050-OTH-AKKAR Low Stock
050-OTH-ALARB Out of Stock
050-OTH-BYBLOS In Stock
050-OTH-DAMASCUS Low Stock
050-OTH-IZMIR In Stock
050-OTH-KOURA Out of Stock
050-OTH-MARRAKECH Low Stock
050-OTH-NABATIEH In Stock
050-OTH-SAMSUN Low Stock
050-OTH-STAR Out of Stock
File Format RulesE X T E N D E D P R O P E R T I E S
SKU Title Weight Category Material Size Colour100001 T-Shirt Blue, Size S 50 Mens Clothing 100% Cotton S Blue
100002 T-Shirt Blue, Size M 50 Mens Clothing 100% Cotton Medium Blue
100003 T-Shirt Blue, Size L 50 Mens Clothing 100% Cotton L Blue
100004 T-Shirt Blue, Size XL 50 Mens Clothing 100% Cotton XL Blue
100005 T-Shirt Blue, Size XXL 50 Mens Clothing 100% Cotton XXL Blue
100006 T-Shirt Red, Size S 50 Mens Clothing 100% Cotton S Red
100007 T-Shirt Red, Size M 50 Mens Clothing 100% Cotton M Red
100008 T-Shirt Red, Size L 50 Mens Clothing 100% Cotton L Red
100009 T-Shirt Red, Size XL 50 Mens Clothing 100% Cotton XL Red
100010 T-Shirt Red, Size XXL 50 Mens Clothing 100% Cotton XXL Red
Automate when data exchange takes placeSchedules
AdhocRun predefined query data reports to get data when you need it
Orders
Purchasing
Custom
Financial
Inventory
Listings
Q & AD A T A E X C H A N G E
Please ask any questions you may have relating to the Linnworks data exchange tools