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Tell your story - validate your work! In this slideshow TEH has gathered tips for making documentation valuable, long-lasting and fun. The content of the slideshow is based on a documentation workshop held within the Engine Room Europe Platform 'Neighbourhood', which took place in October 2011 during TEH Meeting 72 at cultural centre TNT in Bordeaux, France. Photos and layout: Anna Weitz, text: Anna Weitz and Sandy Fitztgerald.
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DOCUMENTING YOUR PROJECTTOP TIPS! - WHY, HOW, WHO
• Independent culture needs to protect its memory in order to claim its future• Tell your story - validate your work• Culture is more than one story – make your voice heard• Renegotiatetheprocessofwritinghistory,herstory,ourstory,allstories• Integratingcommunication,processanddocumentationisthekeytosuccess• Acollectivememoryrequiresacollectiveprocess
Trytomakeamanifestowithyourowndocumentationteam.Makeitfastandplayful!
DOCUMENTATION – THE 5 MINUTE MANIFESTO!
Answerthequestion‘whydocument?’first.Answeringthisquestionwillinformwhat gets documented, how it is done andwhothepotentialaudienceis.
Beasclearasyoucan.
WHYDOCUMENT?
Identifykeyquestionsandissues andfindthebestsolutions
• Whatkindofdocumentationisbestforyourevent–coulditbevideo,photos,audio,mak-ingabook?Consciouslymakeachoice!
• Whowillbetheaudienceforyourdocumenta-tion?Willitbepoliticiansfirst,thenthemedia?Willitbeartistsorartsmanagers?Willitbeyourlocalcommunity?Prioritise!
• Toreachyouraudience,whatdistributionmeth-odswillyouuse?Directmail?Facebook?YouTube?CarrierPigeon?Usingtherightme-diumisthekeytoreachingyourtargetaudience.
• Willthedocumentationcommunicateclearlyandsimplywithyouraudience?Alwaysseeitfromtheaudiencepointofview.
• Willtheaudiencebeabletoaccessyourdocumen-tationeasily?Oneclickandtheyseeit?Onebuttonandtheyhearit?Onewallandtheyviewit?
• Willtherebeanopportunityforyourpotentialaudiencetorespond–email,blog,comments?
• Don’tforgettotag,date,nameforeasyaccess!
Alldocumentationisabouttellingastory.Yourstoryshouldbeunique,interestingandconfident.Itcouldbeinspiring,dramatic,entertainingorfun!Documentationshouldbepartofeachprojectplan.
TELL YOUR STORY
Onceyouknowwhatyouwanttodocumentandwhothepotentialaudienceis,thenyouneedtochoose:
• Therightformatforthejob–ifyourmaindistributionoutletisYouTube,athree-hourfilmwillbeuseless.• Getthebestperson(s)possibleforthejob–itwillsavemoneyandtimeinthelongrun.• Makesureeveryoneisclearonthebrief–writeitdown.
THE BEST FORMAT, THE RIGHT PEOPLE, A CLEAR BRIEF
As your stories evolve into an archive, make sure it is stored,protectedandvalued.
Haveabackupcopy!
Passontheknowledgeifyouleavetheorganisation.
PROTECT YOUR ARCHIVE
Makedocumentationandarchiving acoreactivityofyourorganisation
Without your past, you cannot create your future – allcultureisbasedonprecedent.Theindependentculturalsectorisverybadatthis,mainlybecauseitis poorly resourced and always consumed with ‘doing’.Mainstreamcultureisverygoodatvalidat-ingitshistorythroughdocumentation–books, academicpapers,catalogues…librariesfullof material.Documentingandarchivingisimportant!
CHECK OUT 1Wordpress–ablogtoolandpublish-ingsoftware.Itisfreeandyoucaneasilychangeitslookbychoosingadifferenttheme.Tosetupasimpleblog,gotohttp://wordpress.comandyoucangetstartedinafewminutes.
Floss Manuals–Freemanualsforfreesoftwarehttp://flossmanuals.net
CHECK OUT 2Scribing–orgraphicrecording,isatechniqueforvisualizingconceptsanddiscussionsinagraphicformat.Agraphicfacilitator(orscribe)worksonlargewalls,usingmarkerpenstomapconversa-tionsliveatevents.The‘scribe’interpretsanddrawsideasquickly,usingpictures,diagramsandsymbolstomakeideasvisibleandaccessible.Seeexamplesatwww.thevalueweb.org
Book Sprints–asocialwayofproducingbooksande-books,whichenableyoutocreateabookin2-5daysandwhichyoucanthenpublishin2-5minutes.Findouthowatwww.booksprints.net
Thisslideshowisbasedonadocumentationworkshop,whichtookplaceinOctober2011,duringtheTransEuropeHallesMeeting72atTNT,Bordeaux,France.
TheworkshopisthefirstpartinaseriesofworkshopsonDocumentation,carriedoutwithintheEngineRoomEuropeproject.Itwasadayofcollectiveworkondocumenta-tion,sharingofknowledgeandlearningbydoing.Thisbookletcapturesthekeycontentoftheworkshopandaimstoinspireotherstodocumenttheiractivititesandcentresinamorefunandusefulway.
ManythankstoMickFuzzfromPeople’sVoiceMedia(UK)whofacilitatedtheworkshop!
Background
WorkshopParticipantsYannChevalier,ConfortModerne,Poitiers,FranceSigridNeimer,ufaFabrik,Berlin,GermanyBarbaraDenes,BakelitMultiArtCentre,Budapest,HungarySaraFazzini,Interzona,Verona,ItalyArnedeWit,P60,Amstelveen,TheNetherlandsAnnetteWolfsberger,EngineRoomEurope,TheNetherlandsSandyFitzgerald,EngineRoomEurope,TheNetherlandsMartaGuijarroBroncano,AteneuSantboiá,Barcelona,SpainHelenaHerou,RödaSten,Göteborg,SwedenJohanWiderholm,Mejeriet,Lund,SwedenJonasBoutaniWerner,Subtopia,Stockholm,SwedenLeifPettersson,Elektra,Västerås,Sweden
EngineRoomEuropeisathreeyearprogramme(April2011-May2014)ofactivitiesdedicatedtoindependentculturalworkersandtheircreativeprocesses.ItisinitiatedbyTransEuropeHalles(TEH)andco-ordinatedbyMelkweg(Amsterdam,TheNetherlands)inassociationwith10co-organizingTEHmembers.EngineRoomEuropehasbeenfundedwiththesupportoftheEuropeanCommission.Thispublication[communication]reflectstheviewonlyoftheauthor,andtheCommissioncannotbeheldresponsibleforanyusewhichmaybemadeoftheinformationcontainedtherein.
Text:AnnaWeitz,SandyFitzgeraldPhoto & Layout:AnnaWeitzGraphicdesign:DaanDrubbelDownloadyourcopyatwww.teh.net
ThispublicationisproducedunderaCreativeCommonsLicence3.0Unported(AttributionNon-CommercialShareAlike).Youmaycopy,distributeandshowinpublicthetextsandtransla-tionsfornon-commercialpurposes.TransEuropeHalles,2012
