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Step by Step guide to creating a VLOOKUP cell, created for a recent job interview.
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CREATING A VLOOKUP(in MS Excel 2010)
Dave Shannon - 05/08/13
CONTENTS
What does a VLOOKUP do?
The components of a VLOOKUP
An example
Summary
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WHAT DOES A VLOOKUP DO?
A VLOOKUP takes data from you, looks up another piece of data, and returns it to you
It is usually used to search a large amount of data and return results in a simple visual format
Some examples:
Enter an employee name, receive HR details, sales figures Enter a site name and receive address details Enter a part number, receive stock level and price
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VLOOKUP COMPONENTSD
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=VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
VLOOKUP COMPONENTSD
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=VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
tells Excel that a formula is coming up=
VLOOKUP tells Excel which formula to expect
VLOOKUP COMPONENTSD
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=VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
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=VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
The data you need to enter – It’s best to put a cell number in here so you can look up different items/names easily
The cells where you want VLOOKUP to search. These can be in a different sheet or workbook, but both need to be open
A count across to the column that contains the data you want bringing back
Whether you want just that precise number or want anything close. Usually you will want a precise number
lookup_value
table_array
col_index_num
[range_lookup]
VLOOKUP EXAMPLED
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Using a simple database Two VLOOKUP’s will take part number, return Stock level and Price Cell created for entering Item Code
VLOOKUP EXAMPLED
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Begin typing the formula in the result field
VLOOKUP EXAMPLED
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Begin typing the formula in the result field Lookup_value appears bolded to assist you
VLOOKUP EXAMPLED
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Begin typing the formula in the result field Lookup_value appears bolded to assist you Type “B3”, the cell where you want to enter the part number you want to
look up
VLOOKUP EXAMPLED
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Begin typing the formula in the result field Lookup_value appears bolded to assist you Type “B3”, the cell where you want to enter the part number you want to
look up Type a comma and the bolded selection changes to table_array
VLOOKUP EXAMPLED
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Click the first cell of the table – the cell number appears as part of the formula
VLOOKUP EXAMPLED
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Click the first cell of the table – the cell number appears as part of the formula
And drag to select the whole database
VLOOKUP EXAMPLED
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Click the first cell of the table – the cell number appears as part of the formula And drag to select the whole database Type a comma to move to the next section: col_index_num
This is where we count columns across to the result we want bringing back
VLOOKUP EXAMPLED
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Type 4 for the col_index_num field, and a comma [range_lookup] appears bolded, and a drop down appears
VLOOKUP EXAMPLED
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Type 4 for the col_index_num field, and a comma [range_lookup] appears bolded, and a drop down appears Select “FALSE” so that an exact match will be returned
VLOOKUP EXAMPLED
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Type 4 for the col_index_num field, and a comma [range_lookup] appears bolded, and a drop down appears Select “FALSE” so that an exact match will be returned Close the brackets
VLOOKUP EXAMPLED
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Type 4 for the col_index_num field, and a comma [range_lookup] appears bolded, and a drop down appears Select “FALSE” so that an exact match will be returned Close the brackets and press ‘Enter’
VLOOKUP EXAMPLED
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Enter an Item Code and Press ‘Enter’, stock level appears
VLOOKUP EXAMPLED
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Enter an Item Code and Press ‘Enter’, stock level appears Price returned by adjusting col_index_num entry
VLOOKUP EXAMPLED
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Enter an Item Code and Press ‘Enter’, stock level appears Price returned by adjusting col_index_num
VLOOKUP EXAMPLED
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Enter an Item Code and Press ‘Enter’, stock level appears Price returned by adjusting col_index_num Works for all Item Codes
VLOOKUP EXAMPLED
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Enter an Item Code and Press ‘Enter’, stock level appears Price returned by adjusting col_index_num Works for all Item Codes
VLOOKUP- SUMMARY
Four elements:
A cell to type your data in
A selection to search in
The number of columns over
Exact or near match
*Electronic versions of this presentation are available on request
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lookup_value
table_array
col_index_num
[range_lookup]
THANK YOU FOR YOUR TIME
QUESTIONS?
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