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Toastmasters Leadership Training
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Achieve Success as a Club Secretary
Club Officer Training
1313F
1311B
Presentation at Athens Toastmasters Leadership Training
By Frances Kazan (mba)Talent Manager & Business Coach
Toastmaster since 1996 Highest role in District74, Division Governor
Current Role: New Club Coordinator
[email protected] www.linkedin.com/pub/dir/Frances/Kazan
skype: frances.kazan www.slideshare.com/Frances Kazan
www.hitw.co.zawww.facebook.com/
frances.kazanwhatsapp: Frances Kazan
twitter: @fkazan
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Secretary Role Secretary Responsibilities Secretary Resources
Secretary
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Identify your role within the club Fulfill your responsibilities within the club and
club executive committee Find resources that help you fulfill your
responsibilities
Session Objectives
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Secretary Role
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The Club Meeting Outside the Club Meeting The Executive Committee
Secretary Responsibilities
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Before Club Meetings Upon Arrival at Club
Meetings During Club Meetings
The Club Meeting
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Post the previous minutes. Prepare a list of actions for the president. Update the club’s officer list.
Before Club Meetings
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Circulate attendance sheet and guest book.
Upon Arrival at Club Meetings
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Read previous minutes, note amendments, record current meeting minutes.
During Club Meetings
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Maintain accurate roster. Submit club officer list. Handle correspondence. Keep club files. Attend club executive committee meetings. Arrange for your replacement or assistance. Prepare your successor for office.
Outside the Club Meeting
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The Executive Committee
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Read the previous meeting minutes. Note amendments. Record current meeting minutes.
Executive Committee - Your Responsibility
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How When Who What
How to Fulfill the Secretary Responsibilities
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How will you fulfill this responsibility? When will each action be completed? Who is available to help you? What materials and resources can you use?
Secretary Responsibility Action Plan
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Secretary Resources
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Attend district-sponsored club-officer training program.
Read materials. Meet with outgoing executive committee. Meet with outgoing secretary. Meet with current executive committee. Confirm submission of the newly elected
officers list. Review and order any needed materials.
Getting Started
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Additional Resources
This concludes session 2E.
Club Officer Training
