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Achieving Success asSecretaryAchieving Success asSecretary
Club Leadership Training SessionClub Leadership Training Session
1
Help officers clearlyunderstand their roles.
Orient club members to betterunderstand club officer roles.
Aid members when evaluatingcurrent leaders for office.
Facilitate communication whenexpectations differ .
Standards for SuccessStandards for Success
2
Outside the Club MeetingOutside the Club Meeting
Maintain an accurate membership roster.
Give roster to the treasurer to submit with dues.
Mail club officer list to World Headquarters within10 days after election.
Handle general clubcorrespondence.
3
Outside the Club MeetingOutside the Club Meeting
Keep club files, including the club charter, Constitution and Bylaws, minutes, resolutions, and correspondence.
Attend club executive committee meetings.
Attend district-sponsored club officer training.
Arrange for a replacement if unable toattend meetings.
Prepare your successor for office.
4
At the Club MeetingAt the Club Meeting
Record and read meeting minutes.
Greet members and guests.
5
Your Leadership OpportunityYour Leadership Opportunity
Set realistic and attainable goals.
Plan how to accomplish the goals.
Delegate tasks as needed.
Monitor progress toward goals.
Coach team memberswhen necessary.
6
Your Leadership OpportunityYour Leadership Opportunity
Understand what motivates each person.
Focus on the benefit to the individual.
Make expectations clear.
Recognize their work.
Be a leader.
Motivation
7
Your Leadership OpportunityYour Leadership Opportunity
1. Decide what to delegate.
2. Decide who will do the task.
3. Assign responsibility.
4. Grant authority.
5. Establish accountability.
Five Steps to Delegation
8
Your Leadership OpportunityYour Leadership Opportunity
Lack of confidence in others Fear of losing control Selfishness Insecurity Reluctance
Barriers to Delegation
9
Your Leadership OpportunityYour Leadership Opportunity
1. Agree that a problem exists.
2. Discuss solutions.3. Agree on an action.4. Follow up.
Four Steps to Coaching
10
Coaching a Team MemberCoaching a Team Member
GroupActivity
11
Record Meeting MinutesRecord Meeting Minutes
Laptop computer
Voice recorder
Whiteboard or flipchart
Paper and pen
Tools for Taking Notes
12
Record Meeting MinutesRecord Meeting Minutes
Use the meeting agenda and the Record of RegularMeeting form.
Adapt the form for executive committee andother meetings.
Create a diagram of where each person is seated during the meeting.
Record key themes of discussions. Use bullet points. Ensure that your notes will be clear to everyone. Double check your facts, proofread, and spell check
the minutes.
Suggestions for Recording Minutes
13
Recording Meeting MinutesRecording Meeting Minutes
Transcribe minutes as soon as possible.
Use a consistent format and standard verbiage.
Add long reports or supplemental material tothe minutes as an appendix.
Record the date and sign your name.
File minutes chronologically.
Transcribing Minutes
14
Discussion ExercisesDiscussion Exercises
Submitting Formsand
When Dues are Due
15
ClosingClosing
It’s a privilegeand responsibility