Effective brainstorming with MeetingSphere™

An in­depth training course

with individual coaching and consulting

MeetingSphere™ software tools Let`s face it, companies and not­for­profit organizations of all sizes have critical coordination and collaboration needs to face the most challenging business environment today. MeetingSphere™ software is designed to manage participants engagement during meetings and presentations. With MeetingSphere™ you have finally the chance to impact on the most critical part of any meeting and bring about better meeting experiences and successful group collaboration. MeetingSphere is a SaaS platform designed to improve group problem solving and decision making. But it can be extended to include a number of Human Resources and Marketing services, such as organizational assessment and evaluation, focus groups, etc. via “kiosk” apps that you can launch throughout the organization or to your customer base.

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When videoconference falls short The digital revolution is changing the way people work and do business worldwide. Massive telecom investments are allowing increasingly higher amounts of bandwidth to be affordably available and virtual collaboration is now possible thanks to latest developments in videoconferencing technology. Cloud­based solutions can now bring the videoconference ports to all form factors ranging from mobile devices, the corporate boardroom and your own living room. Yet, most videoconference­based collaboration fall short of actually accomplishing in­depth brainstorming and group discussions that are necessary for optimal group decision making.

Videoconference­based collaboration is ideal for making individual contributions more effective, especially from those persons that participate from a distance. In a video­enabled room, participants can show diagrams and bounce ideas, so that the meeting host captures different opinions from the participants to make a decision but the conclusion of the work takes place elsewhere after the meeting is over.

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Most meetings require active involvement of participants to produce a joint decision making or a joint recommendation. With MeetingSphere™ software you can actually do this work collectively while during the meeting. An instant report is produced at the end of the meeting and the work is concluded as everybody leaves the room.

Fighting group think Groupthink is a phenomenon that occurs in decision making groups that seek to eliminate conflict entirely. In an attempt to escape the frustrations of lengthy arguments or the embarrassment of being the squeaky wheel, individual members avoid promoting ideas that are beyond the realm of the generally accepted norm. Groups with one particularly respected or vocal member are very susceptible to this behavior as members inevitably begin to agree with this influential leader. It’s great to have positive reinforcement and agreements within the group, but not at the expense of critical thinking, creativity and ultimately, quality. As groupthink increases, the quality and diversity of the ideas being presented sharply decreases. MeetingSphere™ is designed to avoid groupthink in meetings.

Mind mapping conversion You may be addicted to visual thinking tools and would like your MeetingSphere™ content to be exported to a Mindmanager™ map. We can provide an additional tool that converts the outcome of your anonymous brainstorming sessions to any mind mapping software capable of importing data from an Excel™ file.

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About our training approach Our MeetingSphere™ training programs are flexible and versatile. After many years of practice training hundreds of practitioners and consultants we figure that by specializing our training courses in each of the MeetingSphere tools we would be more effective in making our customers to succeed in becoming professional users of the whole platform. Once you learn how to use one tool well, you would be ready to hosting meetings and you would be much more confident to discover how to use the other companion tools on your own. As you experiment with the other tools you will see that the basic functioning of the platform is the same. However we also offer short modular courses to cover all of MeetingSphere™ tools in theory and in practice.

Source: Oblong Industries

By bundling a MeetingSphere connect host license and 4 hours of hands­on coaching or consulting for your first meetings, we can guarantee your success in running much better meetings. Additionally you can improve your MeetingSphere™ skills by attending further training modules or by selecting a different tool training course to be included in your initial bundle purchase. Practice makes perfect and we recommend you start using well one tool before expanding to the other additional tools. However, you will receive a full MeetingSphere connect host as part of your bundle package so you will have access to all MeetingSphere™ tools from day one of purchase.

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A new meeting culture As MeetingSphere™ starts to be used by trained professionals it can create a larger demand for more productive meetings inside the rest of the organization and a new meeting culture. MeetingSphere™ is the only platform that is also designed for large organizations’ roll out. It is offered either as a managed cloud service (SaaS) or for installation in the data center.

Source: Avaya Landmark Bank case study ­ http://www.avaya.com/

MeetingSphere™ enhances employee collaboration in your video conferencing meetings

These networked deployments are complemented by the Portable MeetingSphere Server appliance which is made for occasions where one does not want to rely on the Internet. For normal day to day meetings your MeetingSphere™ connect single host licence will be your ideal meeting companion.

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Why us? groupVision is a pioneer in group decision support software and consulting services that uses collective intelligence and peer learning to solve key business challenges, with a groupware­led approach. From strategic planning and customer engagement to behavioural change, we help organisations worldwide unleash their hidden collaboration potential and to achieve tangible results.

Our value proposition ­ groupVision combines a pool of highly specialized consultants and experts in MeetingSphere™ that work as a global team to address the group collaboration challenges of large multinational firms. ­ groupVision works in close collaboration with MeetingSphere Inc. being their specialized partner company for the design and implementation of collaborative working environments. ­ groupVision also partners with a number of specialized technology makers to deliver a consistent collaborative working experience in any type of organizational context with unique features and performance. ­ Finally, groupVision delivers successful end user adoption by means of participatory methodologies in the design of our MeetingSphere­based solutions which always include personalized training to ensure successful end­user adoption.

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References Front cover image ­ Source: University of Pécs http://szkk.pte.hu/ Page 2 & page 5 images ­ Source: Steelcase media:scape http://www.steelcase.com/products/collaboration/mediascape/ Page 3 images ­ Source: Cisco Project Workplace https://projectworkplace.cisco.com 10 tips of effectve brainstorming; https://designshack.net/articles/business­articles/10­tips­for­effective­creative­brainstorming/ Excel is a registered trademark of www.microsoft.com Mindmanager is a registered trademark of www.mindjet.com MeetingSphere is a registered trademark of: www.meetingsphere.com

www.groupvision.com

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