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March 2011 Webinar for The Connecticut Association of Nonprofits.
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HIPAA & Social Media:What you need to know
Brian Geyser, APRN-BC, MSN
The Game Has Changed
More people onlineMore surface areaMore touch pointsMore opportunity
Need to seize opportunity, deliver brand promise consistently and coherently across all touch points, and mitigate risk
86% of U.S FG100 Companies
use at least one SM platform
5,800 Hospitals in U.S.
1,000 (17%) use social media
33,000 Homecare Providers
1/3 have a Facebook Page
65% of homecare companies have an outdated website
47%
20K Nurses
December 16th, 2010
%
IS YOUR BRAND
?
If patients and family members are posting testimonials and sharing stories on a competitors Facebook Page but you don't even have a Facebook Page, what does that say about you?
If people can leave comments, share ideas, and interact on other providers's on their websites but they can't do it on yours, what does that say?
If family, referral sources, and patients can freely post content to a competitor's Facebook Page but they can't on yours, what does that say?
If your competitors are demonstrating their expertise by posting videos, articles, and helpful tips but you are not, what does that say?
Key Questions
1. Loss of control 2. Privacy & confidentiality 3. Potential for bad comments4. Budget constraints 5. Employee productivity
What are YOU afraid of?
Social What can
DOfor Us?
Marketing/brand awarenessLead generation Public relationsLoyalty building CommunicationsCustomer support Recruitment Networking
What Can Social Do For Us?
Increase website trafficBoost natural search rankingsHelp monitor competitorsOptimize customer serviceEstablish company as a leader
What else?Super
Tell stories Broadcast accomplishments to a targeting audience
Parent & employee engagementWord-of-mouth marketing
Public-facing customer service opportunities
Demonstrate expertise
ROI?
It's not about being a better marketer
It's about being a better communicator
Give them what they want/need
Covered entities Privacy ruleSecurity rule
HIPAA
1. Use privacy settings to safeguard personal information and content to the fullest extent possible.
2. Monitor your internet presence to ensure that the personal and professional information, and content posted about you by others, is accurate and appropriate;
3. Maintain appropriate boundaries of the patient-physician relationship when interacting with patients online and ensure patient privacy and confidentiality is maintained;
4. Separate personal and professional content online; and
5. Recognize that actions online and content posted can negatively affect your reputation and may even have consequences for your medical career.
Team
Policies
Training
Monitoring
Tools
Moderation
Strategy
Executives
PRLegal
Consultants
MarketingCommunications
Nurses Doctors
TEAM
Internal External
POLICIES
PhilosophyRules of engagementConsequences Code of ethicsBest practices
INTERNAL
Covenant Expectations Disclaimers
EXTERNAL
{ tools }
7 Best Tools for Health Care1. Facebook2. Blog3. YouTube 4. Twitter5. Online Community6. Linkedin7. Email marketing
8Success Criteria for Facebook Page Engagement
1 Set community expectations
2 Provide cohesive branding
3 Be up to date
4 Be authentic
5 Participate in dialog
6 Enable peer-to-peer interactions
7 Foster advocacy
8 Solicit a call-to-action
Monitoring Tools
Q: If I'm a provider, should I friend my patients on Facebook?
A: it depends
A: YES. Respond, delete, or leave as is, but NEVER EDIT
Q: Can we remove posts or comments?
Q: Are we liable for postings on non-employee forums we host or own?
A: No. Section 230 of the Communications Decency Act protects you as a sponsor of an online forum. "A healthcare provider cannot be held liable for postings made by other parties just because it owns or sponsors the forum.”
HIPAA makes an “absolute distinction” between the hospital’s workforce (a term defined in the regulations) and everybody else. Organizations are responsible for the actions of their workforce, but not for the rest of the world.
Q: Are we liable for postings by a patient's friends or family?
A: No. The Department of Health and Human Services’ Office of Civil Rights says, "Entities subject to the HIPAA Privacy and Security Rules are covered entities: health plans, healthcare providers, and healthcare clearinghouses. Generally speaking, a covered entity would not be responsible for the actions by a patient’s friends or family."
Q: What if we invite people to post stuff. Are we liable then?
A: If you invite illegal activity then you assume liability. If you want to invite new moms to post baby photos or ask weight loss program participants to track their results in a support group forum, then make sure you have a terms of use policy where they are voluntarily giving you permission to publish that information.”
Q: What if patients post photos they have taken in the hospital on social sites?
A: Post signs stating that picture taking is not permitted. That way, if a visitor ignores the rules, takes a picture and posts it online, the hospital can at least demonstrate that it was exercising reasonable measures to protect patient privacy.
web: carenetworks.com email: [email protected]/bgeyserfacebook.com/carenetworksphone: 203.915.0524
Brian Geyser