Back to School 2009 Mini Tool Kit

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    15-May-2015

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Resources for those providing education and assistance to families of uninsured children during back-to-school time.

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1. Back to School 2009 www.cdftexas.org The 100% Campaign A community partnership to link every uninsured child with affordablehealth coverage through Texas schools For information about how to bring the 100% Campaign to your school district contact Kelli King-Jackson at Hkkingjackson@childrensdefense.orgH or 713-664-4080. Toolkit created by Amanda Aguirre 2. About Us The Children's Defense Fund (CDF) is a non-profit child advocacy organization that has worked relentlessly for 35 years to ensure a level playing field for all children. We champion policies and programs that lift children out of poverty; protect them from abuse and neglect; and ensure their access to health care, quality education and a moral and spiritual foundation. Supported by foundation and corporate grants and individual donations, CDF advocates nationwide on behalf of children to ensure children are always a priority.The Children's Defense Fund Leave No Child Behind mission is to ensure every child a Healthy Start, a Head Start, a Fair Start, a Safe Start and a Moral Start in life and successful passage to adulthood with the help of caring families and communities.With offices in Houston and the Rio Grande Valley, CDF-Texas represents the interests of Texas children who cannot vote or speak for themselves.CDF-Texas raises awareness about the condition of Texas children, connects children and families to programs and services that help meet their needs, and works with community partners statewide, to formulate policy solutions and broad-based support for legislative action on behalf of children. About the 100% Campaign The 100% Campaign is a district-wide comprehensive outreach and training initiative to link every child to health coverage or an alternative health resource. A health insurance question is added to the school enrollment form to identify every uninsured child by campus. Project staff in local school districts, access the data and then contact families to educate them about available programs and offer them application assistance. Students ineligible for CHIP or Childrens Medicaid are connected with alternative health resources including Federally Qualified Health Centers (FQHCs) and other local clinics.What type of medical insurance doyou carry for this child?CHIP Medicaid Private None CDF partners with local stakeholders, including hospitals, foundations and corporations to adopt school districts with high numbers of uninsured students. Back-to-School Campaign Outreach Awareness EnrollmentAn intensive outreach and awareness campaign with the local and statewide coalitions, school districts and business partners, the Back-to-School Campaign is an initiative to promote enrollment and renewal in healthcare coverage through CHIP and Childrens Medicaid before children go back to school. 3. Key steps to hosting your own enrollment drive 1. Give yourself at least 4 weeks to plan an event. Check with local social service agencies toidentify potential scheduling conflicts that would deter families from participating.2. Determine where and when you want to conduct your event and discuss it with your co-organizersor any community partners involved. Look for existing events that you can partner with such ashealth fairs, school registration events, etc. Make sure that it is at an appropriate time andlocation for families. 3. Identify how many staff/volunteers you will need and schedule them for the event. Make sure yourvolunteers are trained so they are able to answer basic questions. Contact youre the state agencythat administrates your programs or local community organizations for assistance with training.Also, be sure to know where to refer families with difficult questions. Have lists of local clinics,county programs that can help families who aren't eligible for CHIP or Childrens Medicaid.4. Make a list of supplies: table & chairs, sign-in sheets, applications, income guidelines chart, pens,copy machine, fax machine, give-aways, other information families may find useful. Often thestate agencies responsible for enrollment can provide applications, brochures and promotionalposters.5. Promote the outreach activity prior to your event. Have heavy media or publicity up front -- Tellfamilies exactly when, where and exactly what to bring. Ask everyone to distribute flyers.6. Reconfirm your scheduled event with your contact two weeks prior to the event. Contact them theweek before to make sure the event is still on their schedule. Also ask the location to distributeflyers.7. One person should get at least 45 minutes early to set up and be prepared to assist families whoarrive early. Ideally set up your materials in a prominent area at the location. Keep a sign insheet to track your progress of the number of families and children assisted.8. Place volunteers in key locations around the venue in order to engage families at many differentpoints. This may require coordinating teams and having team leaders.9. It is important to track the success of your efforts. Provide an evaluation form to volunteers at theend of the day.10. Leave the site as it was. Take unused materials and completed family encounter forms.11. Talk with your community and media partners and your contact at the outreach site. Let them know how the event went and thank them.12. Two weeks after the event, use the sign-in sheets to follow-up with families after the event. 4. ATTENTION PARENTS!!!DOES YOUR CHILD HAVE HEALTH INSURANCE?Your child may qualify for affordable health insurance through Childrens Medicaid or the Childrens Health Insurance Program (CHIP). If you are pregnant, you may also qualify for the CHIP Perinatal program. CHIP can cover all of your children for a full year for $50 or less!A family of 4 can qualify if they earn up to $44,100/year or $3,675/month! Benefits Include: Regular checkups, doctors visits, vision, dental, prescriptions, shots/immunizations, labs, x- rays, hospitalization, mental health and medical specialist care, hospice, basic prenatal care and more!How to Apply or Renew: Visit www.chipmedicaid.org or call 713-664-4080 FOR A FREE APPLICATION What to Bring:Copy of a recent paycheck stub OR income tax formCHILDs social security numberCopy of CHILDs birth certificate or permanent resident cardCopy of child support income (if applicable)Copy of child care expenses (if applicable)For cash income a dated, signed letter from your employer may be used. Letters must include employee name, amount earned, length of employment, and a phone number for the company.To qualify, children must be age 18 or under and either U.S. Citizens or Legal Permanent Residents Childrens Defense Fund Texas (713) 664 4080 www.cdftexas.org 5. ATENCIN PADRES!!! TIENE SU NIO SEGURO MDICO?Su nio podra calificar para seguro mdico a BAJO o NINGN COSTO por medio de Medicaid de Nios o el Programa CHIP. Si estas embarazada, tambien podra calificar para el programa CHIP Perinatal. CHIP puede asegurar a todos sus hijos por $50 o menos por un ao! Una familia de 4 podra calificar si gana hasta $ $44,100/ao o $3,675/mes!Beneficios Incluidos: Exmenes regulares, visitas al doctor, exmenes de la vista, dental, recetas mdicas, vacunas, servicios de laboratorio, rayos x, hospitalizacin, atencin de especialistas, cuidado de la salud mental, hospicio, cuidado prenatal bsico.Cmo Solicitar o Renovar: Visite al www.chipmedicaid.org ollame al 713-664-4080 para una solicitud gratuita Que Debe Traer: Copia de taln de cheque reciente o formulario de impuestosNmero de seguro social del nioCopia del acta de nacimiento o tarjeta de residencia permanente del nioCopia de recibos de costos de cuidado infantil (si se aplica)Si le pagan en efectivo: puede usar una carta de su empleador incluyendo la fecha, cunto gana, con quefrecuencia le pagan, cuanto lleva en el trabajo, la firma, fecha y numero de telfono del empleador. Nios deben tener de 0 18 aos de edad y ser residentes legales o ciudadanos de los E.E.U.U. El Fondo para la Defensa de los Nios de Texas (713) 664 4080 www.cdftexas.org 6. The 100% Campaign A community partnership to link every uninsured child with affordablehealth coverage through Texas schoolsEnrollment Drive Sign-in Sheet Event Name: Date:Location: Person Responsible: PhoneZip Code/Parent Name/ Childs Name/ School/ Number CdigoNombreNombre del NioEscuela/TelfonoPostal 1.1.2.2.3.3. 1.1.2.2.3.3. 1.1.2.2.3.3. 1.1.2.2.3.3. 1.1.2.2.3.3. 1.1.2.2.3.3. 1.1.2.2.3.3. 1.1.2.2.3.3. 7. The 100% CampaignA community partnership to link every uninsured child with affordable health coverage through Texas schools Yes, I would like to receive an application for CHIP or Childrens Medicaid for my child/ren.Yes, I would like the 100% Campaign to contact me so that I can receive help filling out the application.Name of adult: _______________________________________________________________________Phone: _____________________________ Email: ________________________________Address: ____________________________________________________________________________City: ______________________________ State: _______ Zip Code: _________School: ________________________________________ Number of Children: Boys ______ Girls _______ For more information, call 713-664-4080. Hablo Espanol.The 100% Campaign A community partnership to link every uninsured child with affordablehealth coverage through Texas schools Yes, I would like to receive an application for CHIP or Childrens Medicaid for my child/ren.Yes, I would like the 100% Campaign to contact me so that I can receive help filling out the application.Name of adult: _______________________________________________________________________Phone: _____________________________ Email: ________________________________Address: ____________________________________________________________________________City: ______________________________ State: _______ Zip Code: _________School: ________________________________________ Number of Children: Boys ______ Girls _______ For more information, call 713-664-4080. Hablo Espanol. 8. Childrens Defense Fund 100% Campaign Sample Automated Phone System/Email Messages 1. Dear Parent- As a result of the changing economy, you may have recently lost healthcarecoverage for yourself and your family. XXX school cares about the health and well-being of itsstudents. Did you know that your child may qualify for the Children's Health Insurance Programor Children's Medicaid? This Saturday, March 28th, outreach workers will be available to helpfamilies apply for these programs and to answer questions about other healthcare resources.For more information, please check the school website/front office, or call (877) 664-4080.2. Dear Families Emerson Elementary School wants every eligible child to have healthinsurance! Did you know that your child may qualify for the Childrens Health InsuranceProgram or Childrens Medicaid? A family of 4 making up to $44,100 may qualify. For moreinformation on ways to apply please check the school website or front office (877) 664-4080.3. Good afternoon staff Did you know that your child may be eligible for health coveragethrough the Childrens Health Insurance Program or Childrens Medicaid? A family of 4 canmake up to $41,100 to qualify. The programs offer comprehensive benefits including well-child, immunizations and specialty care all for $50 or less per year. Would you like helpapplying for coverage or do you want to learn more about the eligibility requirements? If so,please join us at the employee benefits information meeting where staff will be on hand toanswer questions about these two programs. You can also visit the Employee Benefitswebsite. 9. CHILDRENS DEFENSE FUND 100% CAMPAIGN Sample Back to School PSA MESSAGES1. Attention families in HISD: Did you know there is a QUESTION on school enrollment forms that canhelp uninsured children get the healthcare they need? Check it! When your school knows if yourchild is uninsured, they can help you to apply for CHIP or Children's Medicaid 2 affordableprograms that are helping millions of kids to succeed in school and grow up healthy. Start the schoolyear right by answering the medical insurance question and providing updated contact information onyour students school enrollment form. This message brought to you by Childrens Defense Funds100% Campaign and HISD, who want your children to get the healthy start they need.2. Thanks to HISD and the 100% Campaign, getting healthcare for your uninsured children is easierthan ever. You can apply for CHIP and Childrens Medicaid through your childs school based oninformation you provide on his or her school enrollment form. Just make sure to complete a new formwhen school starts this year and answer the Medical insurance question. Provide Current Phoneand Address Information so your school can contact you. You can get affordable coverage for yourchildren through CHIP and Childrens Medicaid that lets them get the care they need to stay healthyand see the doctor when they get sick. Put covering your uninsured children at the top of your Backto School checklist. This message brought to you by Childrens Defense Funds 100% Campaignand HISD, who want your children to get the healthy start they need.3. You know, you don't have to go to the emergency room every time your child is sick. Thanks to theTexas Legislature, CHIP and Childrens Medicaid are helping millions of kids to see the doctor sothey can grow up healthy and succeed in school. You can get help enrolling your uninsured child,simply by marking None for the health insurance question on your HISD school enrollment form.When your school knows that your child is uninsured, they can help you to apply for CHIP orChildren's Medicaid. Even if your child does not qualify because of citizenship requirements, the100% Campaign can help you locate a free/low cost community clinic nearby. This messagebrought to you by Childrens Defense Funds 100% Campaign and HISD, who want your children toget the healthy start they need.4. Attention parents in HISD If your children are uninsured, their school can help you provide thehealthcare they need. But, your school needs to be able to reach you. The enrollment form youcompleted last year wont work for this year, complete and return the 2009-2010 enrollment form thisfall. And if you move during the school year, remember to let your childrens school know. Withcurrent contact information, your childrens school can help you apply for CHIP and ChildrensMedicaid 2 affordable programs that are helping millions of kids to succeed in school and grow uphealthy. This message brought to you by Childrens Defense Funds 100% Campaign and HISD, whowant your children to get the healthy start they need.5. If your child is uninsured, you've probably spent hours in the emergency room for non-emergencycare. You can change that in just 3 easy steps. Step 1: Apply for CHIP or Childrens Medicaid. Step2: Choose a health plan thats right for your child. Step 3: Schedule an appointment to see a doctor.With CHIP or Childrens Medicaid your child can get regular check-ups to stay healthy and wont haveto wait at the emergency room when they get sick. Enrolling your children in CHIP or ChildrensMedicaid is easy and affordable and Childrens Defense Fund can answer questions to help youthrough the process. Call 713 664 4080 to put covering your uninsured children at the top of yourBack to School checklist. This message brought to you by Childrens Defense Funds 100%Campaign and HISD, who want your children to get the healthcare they need. 10. 1. Atencin familias de estudiantes en HISD: Saba usted que hay una PREGUNTA en los formulariosde matriculacin de la escuela que pueden ayudar a nios sin seguro mdico conseguir la asistenciamdica que necesitan? Verifiquelo! Cundo su escuela sabe si su nio no tiene seguro mdico, ellos lopueden ayudar a aplicar para CHIP o Medicaid de Nios son 2 programas econmicos que ayudanmillones de nios a tener exito en la escuela y crecer sanos. Empiece el ao escolar bien, contest lapregunta de seguro mdico y provea su telfono y direccin en la forma. Este mensaje viene por laCampaa Cien por Ciento del Fondo para la Defensa de los Nios y el distrito escolar de HISD, quedesean que sus nios tengan el seguro mdico que ellos necesitan.2. Gracias a la Campaa Cien por Ciento, consiguiendo cuidado mdico para sus nios sin seguranza esms fcil que nunca. Usted puede solicitar CHIP y Medicaid de Nios por la escuela de su nio basadaen la informacin que usted ponga en su formulario de matriculacin de la escuela. Nada ms asguresecompletar una nueva forma cuando empiece el ano escolar y contesta la pregunta de seguro mdico.Proporcione Informacin Actual de Telfono y Direccin para que su escuela los pueden contactar.Usted puede conseguir cobertura econmico para sus nios por media del CHIP o Medicaid de Nios,dos programas que proveen que ellos consigan el cuidado que ellos necesitan para permanecer sano yver al mdico cuando se enferman. Haga lo un prioridad la cobertura de sus nios durante este "Regresaa La Escuela". Este mensaje viene por la Campaa 100% del Fondo para la Defensa de los Nios y eldistrito escolar de HISD, que desean que sus nios tengan el seguro mdico que ellos necesitan.3. Saba usted, que no tiene que ir a la sala de emergencia cada vez que su nio est enfermo. Gracias ala Legislatura de Texas, CHIP y Medicaid de Nios ayudan millones de nios a ver al mdico para quepueden crecer saludables y tener xito en la escuela. Usted puede conseguir ayuda a inscribir a su nio,simplemente marcando "Ninguno" para la pregunta de seguro mdico en su formulario de matriculacinde la escuela de HISD. Cundo su escuela sabe que su nio no tiene seguro mdico, ellos lo puedenayudar a aplicar para CHIP o Medicaid de Nios. Aunque su nio no califique, la Campaa Cien porCiento los puede ayudar a escoger una clnica cerca de bajo costo o gratis. Este mensaje viene por laCampaa Cien por Ciento del Fondo para la Defensa de los Nios y el distrito escolar de HISD, quedesean que sus nios tengan el seguro mdico que ellos necesitan.4. Atencin padres de estudiantes en HISD: Si sus nios no tienen seguro mdico, su escuela lo puedeayudar a conseguir la asistencia de salud mdica que ellos necesitan. Pero, su escuela necesita podercomunicarse. El formulario de matriculacin que usted complet el ao pasado no es vlida para esteao. Favor de completar y volver la forma nueva del 2009-2010. Y si usted se mueve durante el aoescolar, recuerde de informar la escuela de sus nios. Con informacin actual de contacto, la escuela lopuede ayudar a aplicar para CHIP y Medicaid de Nios son dos programas econmicos que ayudanmillones de nios a crecer sano y tener xito en la escuela. Este mensaje viene por la Campaa Cienpor Ciento del Fondo para la Defensa de los Nios y el distrito escolar de HISD, que desean que susnios tengan el seguro mdico que ellos necesitan.5. Si su nio no tiene seguro mdico, usted probablemente ha pasado horas en el cuarto de la emergenciapara el cuidado bsico. Usted puede cambiar eso en 3 pasos fciles. Paso 1: Solicite CHIP o Medicaidde Nios. Paso 2: Si se acepta en CHIP o Medicaid, escoja el mejor plan de salud para su nio. Paso 3:Planifique una cita para ver al mdico. Con CHIP o Medicaid de Nios, su nio puede obtener losexmenes regulares para permanecer sano y no tener que esperar en el cuarto de emergencia cuandoellos se enferman. Inscribiendo a sus nios en CHIP o Medicaid, es fcil, y econmico, y La CampaaCien por Ciento puede contestar a cualquier pregunta para ayudarle con el proceso. Llame a 713 6644080 y hgalo un prioridad que sus nios tengan seguro mdico durante este "Regresa a la Escuela".Este mensaje viene por la Campaa Cien por Ciento del Fondo para la Defensa de los Nios y el distritoescolar de HISD, que desean que sus nios tengan el seguro mdico que ellos necesitan.