Back to School 2009 Mini Tool Kit

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Resources for those providing education and assistance to families of uninsured children during back-to-school time.

Text of Back to School 2009 Mini Tool Kit

  • 1. Back to School 2009 The 100% Campaign A community partnership to link every uninsured child with affordablehealth coverage through Texas schools For information about how to bring the 100% Campaign to your school district contact Kelli King-Jackson at Hkkingjackson@childrensdefense.orgH or 713-664-4080. Toolkit created by Amanda Aguirre

2. About Us The Children's Defense Fund (CDF) is a non-profit child advocacy organization that has worked relentlessly for 35 years to ensure a level playing field for all children. We champion policies and programs that lift children out of poverty; protect them from abuse and neglect; and ensure their access to health care, quality education and a moral and spiritual foundation. Supported by foundation and corporate grants and individual donations, CDF advocates nationwide on behalf of children to ensure children are always a priority.The Children's Defense Fund Leave No Child Behind mission is to ensure every child a Healthy Start, a Head Start, a Fair Start, a Safe Start and a Moral Start in life and successful passage to adulthood with the help of caring families and communities.With offices in Houston and the Rio Grande Valley, CDF-Texas represents the interests of Texas children who cannot vote or speak for themselves.CDF-Texas raises awareness about the condition of Texas children, connects children and families to programs and services that help meet their needs, and works with community partners statewide, to formulate policy solutions and broad-based support for legislative action on behalf of children. About the 100% Campaign The 100% Campaign is a district-wide comprehensive outreach and training initiative to link every child to health coverage or an alternative health resource. A health insurance question is added to the school enrollment form to identify every uninsured child by campus. Project staff in local school districts, access the data and then contact families to educate them about available programs and offer them application assistance. Students ineligible for CHIP or Childrens Medicaid are connected with alternative health resources including Federally Qualified Health Centers (FQHCs) and other local clinics.What type of medical insurance doyou carry for this child?CHIP Medicaid Private None CDF partners with local stakeholders, including hospitals, foundations and corporations to adopt school districts with high numbers of uninsured students. Back-to-School Campaign Outreach Awareness EnrollmentAn intensive outreach and awareness campaign with the local and statewide coalitions, school districts and business partners, the Back-to-School Campaign is an initiative to promote enrollment and renewal in healthcare coverage through CHIP and Childrens Medicaid before children go back to school. 3. Key steps to hosting your own enrollment drive 1. Give yourself at least 4 weeks to plan an event. Check with local social service agencies toidentify potential scheduling conflicts that would deter families from participating.2. Determine where and when you want to conduct your event and discuss it with your co-organizersor any community partners involved. Look for existing events that you can partner with such ashealth fairs, school registration events, etc. Make sure that it is at an appropriate time andlocation for families. 3. Identify how many staff/volunteers you will need and schedule them for the event. Make sure yourvolunteers are trained so they are able to answer basic questions. Contact youre the state agencythat administrates your programs or local community organizations for assistance with training.Also, be sure to know where to refer families with difficult questions. Have lists of local clinics,county programs that can help families who aren't eligible for CHIP or Childrens Medicaid.4. Make a list of supplies: table & chairs, sign-in sheets, applications, income guidelines chart, pens,copy machine, fax machine, give-aways, other information families may find useful. Often thestate agencies responsible for enrollment can provide applications, brochures and promotionalposters.5. Promote the outreach activity prior to your event. Have heavy media or publicity up front -- Tellfamilies exactly when, where and exactly what to bring. Ask everyone to distribute flyers.6. Reconfirm your scheduled event with your contact two weeks prior to the event. Contact them theweek before to make sure the event is still on their schedule. Also ask the location to distributeflyers.7. One person should get at least 45 minutes early to set up and be prepared to assist families whoarrive early. Ideally set up your materials in a prominent area at the location. Keep a sign insheet to track your progress of the number of families and children assisted.8. Place volunteers in key locations around the venue in order to engage families at many differentpoints. This may require coordinating teams and having team leaders.9. It is important to track the success of your efforts. Provide an evaluation form to volunteers at theend of the day.10. Leave the site as it was. Take unused materials and completed family encounter forms.11. Talk with your community and media partners and your contact at the outreach site. Let them know how the event went and thank them.12. Two weeks after the event, use the sign-in sheets to follow-up with families after the event. 4. ATTENTION PARENTS!!!DOES YOUR CHILD HAVE HEALTH INSURANCE?Your child may qualify for affordable health insurance through Childrens Medicaid or the Childrens Health Insurance Program (CHIP). If you are pregnant, you may also qualify for the CHIP Perinatal program. CHIP can cover all of your children for a full year for $50 or less!A family of 4 can qualify if they earn up to $44,100/year or $3,675/month! Benefits Include: Regular checkups, doctors visits, vision, dental, prescriptions, shots/immunizations, labs, x- rays, hospitalization, mental health and medical specialist care, hospice, basic prenatal care and more!How to Apply or Renew: Visit or call 713-664-4080 FOR A FREE APPLICATION What to Bring:Copy of a recent paycheck stub OR income tax formCHILDs social security numberCopy of CHILDs birth certificate or permanent resident cardCopy of child support income (if applicable)Copy of child care expenses (if applicable)For cash income a dated, signed letter from your employer may be used. Letters must include employee name, amount earned, length of employment, and a phone number for the company.To qualify, children must be age 18 or under and either U.S. Citizens or Legal Permanent Residents Childrens Defense Fund Texas (713) 664 4080 5. ATENCIN PADRES!!! TIENE SU NIO SEGURO MDICO?Su nio podra calificar para seguro mdico a BAJO o NINGN COSTO por medio de Medicaid de Nios o el Programa CHIP. Si estas embarazada, tambien podra calificar para el programa CHIP Perinatal. CHIP puede asegurar a todos sus hijos por $50 o menos por un ao! Una familia de 4 podra calificar si gana hasta $ $44,100/ao o $3,675/mes!Beneficios Incluidos: Exmenes regulares, visitas al doctor, exmenes de la vista, dental, recetas mdicas, vacunas, servicios de laboratorio, rayos x, hospitalizacin, atencin de especialistas, cuidado de la salud mental, hospicio, cuidado prenatal bsico.Cmo Solicitar o Renovar: Visite al ollame al 713-664-4080 para una solicitud gratuita Que Debe Traer: Copia de taln de cheque reciente o formulario de impuestosNmero de seguro social del nioCopia del acta de nacimiento o tarjeta de residencia permanente del nioCopia de recibos de costos de cuidado infantil (si se aplica)Si le pagan en efectivo: puede usar una carta de su empleador incluyendo la fecha, cunto gana, con quefrecuencia le pagan, cuanto lleva en el trabajo, la firma, fecha y numero de telfono del empleador. Nios deben tener de 0 18 aos de edad y ser residentes legales o ciudadanos de los E.E.U.U. El Fondo para la Defensa de los Nios de Texas (713) 664 4080 6. The 100% Campaign A community partnership to link every uninsured child with affordablehealth coverage through Texas schoolsEnrollment Drive Sign-in Sheet Event Name: Date:Location: Person Responsible: PhoneZip Code/Parent Name/ Childs Name/ School/ Number CdigoNombreNombre del NioEscuela/TelfonoPostal 7. The 100% CampaignA community partnership to link every uninsured child with affordable health coverage through Texas schools Yes, I would like to receive an application for CHIP or Childrens Medicaid for my child/ren.Yes, I would like the 100% Campaign to contact me so that I can receive help filling out the application.Name of adult: _______________________________________________________________________Phone: _____________________________ Email: ________________________________Address: ____________________________________________________________________________City: ______________________________ State: _______ Zip Code: _________School: ________________________________________ Number of Children: Boys ______ Girls _______ For more information, call 713-664-4080. Hablo Espanol.The 100% Campaign A community partnership to link every uninsured child with affordablehealth coverage through Texas schools Yes, I would like to receive an application for CHIP or Childrens Medicaid for my child/ren.Yes, I would like the 100% Campaign to contact me so that I can receive help filling out the application.Name of adult: _______________________________________________________________________Phone: _____________________________ Email: ________________________________Address: ____________________________________________________________________________City: ______________________________ State: _______ Zip Code: _________School: ________________________________________ N