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CENTER FOR MODERNIZING GOVERNMENT INITIATIVECENTER FOR MODERNIZING GOVERNMENT INITIATIVE
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
HRMS Vision: Enhancing Performance in Government
HRMS
INPUT
PROCESS
OUTPUT
• Competency• Knowledge• Skills• Attitude
• Recruitment/ Training • Appointment• Pay/Pension/Leave• Appraisal/ Promotion• Discipline/Award• Separation/ Vacancy & Reservation
• Employee Cost & Performance• Governance Cost & Performance• HR Analytics• Employee Evaluation, Training & Development
Fe
ed
ba
ck
& A
da
pta
tion
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
HRMS: OBJECTIVE
All human resources management activities will be transacted electronically, so as to provide quick disposal of HR issues of the employees and incentivize them to perform efficiently.
HRMS will accurately project, account and monitor revenue expenditure and enable efficient utilization of government resources.
The decision makers will have a scope for effective planning and utilization of existing manpower by identifying their skills.
Time and energy of government employees both at managerial and micro level will be saved by the automated HRMS leading to optimum utilization of their services for the purpose of public
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
SOFTWARE DEVELOPMENT DELIVERABLES
• HRMS-1– Development of HRMS Data Model– Development of HR Legacy System
• HRMS-2– End-to-End Process Automation through Workflow Pattern– Payroll Automation– Integration with Orissa Treasury Management System (OTMS)– Integration with Pension Management System (PMS)– Integration with Vigilance Information System (VIS)
• HRMS-3– English Query for Data Retrieval (QA)– Bulletin Board Services (BBS)– Decision Support System (DSS)– Dash Board & Analytics
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
DATA MODEL AND LEGACY SYSTEM
TOTAL 78 HR
FUNCTIONAL
MODULES
IDENTIFIED
HRMS
FOLLOWS
EMPLOYEE-
LIFE-CYCLE
APPROACH
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
HRMS: CAPTURING LEGACY DATA
CENTER FOR MODERNIZING GOVERNMENT INITIATIVECENTER FOR MODERNIZING GOVERNMENT INITIATIVE
PROGRESS UPDATE
METHODOLOGY OF IMPLEMENTATION
HRMS FUNCTIONALITIES
FUTURE ROADMAP
CENTER FOR MODERNIZING GOVERNMENT INITIATIVECENTER FOR MODERNIZING GOVERNMENT INITIATIVE
PROGRESS UPDATE
METHODOLOGY OF IMPLEMENTATION
HRMS FUNCTIONALITIES
FUTURE ROADMAP
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Where HRMS Stands Today• Service Book of 3.47 lakh regular employees is entered into
HRMS and verified by 6,232 offices of all Departments• Service Record of 2.46 lakh non-regular employees is entered• Unique Employee Id and Password is issued to 3.6 lakh
employees to access HRMS • HRMS -Payroll has been restricted in implementation to 4,500
out of 6,500 DDOs due to inadequate server capacity• Service Book of 2.5 lakh employees is dynamically updated on
regular basis and coverage of employee is growing every month @ 200 offices per month
• 16,000 Salary Bills worth Rs. 485 Crores are submitted every month electronically and Token and TV No is obtained from iOTMS
i i
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
HRMS Strength
• Well defined, Updatable Government Structure such as Dept, Office, Post, Cadre
• Provision of Management Information System (MIS) for HR Managers at all levels
• Automatic Alerts to take HR Actions on time• Decision Support System (DSS)• Each employee is identified with Unique Employee
Identification Number• Availability of e-Service Book on Web & Provision to update it• Budget-Allotment-Expenditure recording by Payroll
Automation• HRMS is successfully integrated with iOTMS since May 2012
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Feb-2013 Feb-20140
1000
2000
3000
4000
5000
789
4529No of DDOs Covered
Feb-2013 Feb-20140
50000
100000
150000
200000
250000
19364
199286
No of Employee Covered
Feb-2013 Feb-20140
5000
10000
15000
20000
25000
3078
19953
No of Paybills Prepared
Feb-2013 Feb-20140
2000400060008000
1000012000140001600018000
308
15864
No of Paybills Submitted Online
HRMS Coverage so far
CENTER FOR MODERNIZING GOVERNMENT INITIATIVECENTER FOR MODERNIZING GOVERNMENT INITIATIVE
PROGRESS UPDATE
METHODOLOGY OF IMPLEMENTATION
HRMS FUNCTIONALITIES
FUTURE ROADMAP
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Implementation Method
• Case Studies of HRMS practice in Karnataka, Chhattisgarh, Tamilnadu, Uttaranchal and Maharashtra referred
• HRMS is developed Indigenously by CMGI• STQC is engaged for quality certification of HRMS software• A team of 7 engineers are engaged at state level for
development of Software and maintenance of Server• On-call helpdesk support is provided by a team of 2 engineers• 32 teams each having 1 district coordinator and 1 DEO are
placed at state/district HQ for roll-out and support• Facility provided for individual employee to register online
complaints related to e-SB and PayBill online• Help manuals are published on each revision of software
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Transformation brought into Legacy System
CENTER FOR MODERNIZING GOVERNMENT INITIATIVECENTER FOR MODERNIZING GOVERNMENT INITIATIVE
PROGRESS UPDATE
METHODOLOGY OF IMPLEMENTATION
HRMS FUNCTIONALITIES
FUTURE ROADMAP
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
PRO
CESS
AU
TOM
ATIO
NO
UTP
UTS
Role Based Access Authorization Layer with Multi-Modal Interface
STAK
EHO
LDER
S
Browser E-MailMobile Web Services
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Functionalities for Employee
• Service Book• Leave Account• Insurance Passbook • Pay Slip• Accounts of GPF-TPF-NPS• Loan/ Advance Ledgers• HRR Account• Accounts on Voluntary
Deductions• Publication of Award,
Commendations, Honors
• Calendars • To-Do List• Contacts List• Meeting Organizer • Request for Leave & LTC• Request for Transfer & Deputation• Request for Training• Request for Change in Personal Info• Request for Quarter Allotment• Request for Loan/ Advances • Travel Plan & Submission of Claim• Submission of Self Appraisal• Submission of Property Declaration • Income Tax Planner
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Functionalities for Head of Office, DDO, HoD & Admin Department
• Sanctioned Post wise List of Employees• Vacancy Positions• Access to Employee Records• Automatic Generation of Pay Bill, Arrear Bills and Other Bills• Online submission of bills to treasury• Quick Attendance Record• Office Orders like Pay Fixation, Transfer & Promotion through
Workflows• Managing Local Holidays through Calendar• Bulletin Board Service reminding due increment, retirement,
GIS premium• Quarter Allotment
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Functionalities for Cadre Controlling Authority
• Cadre Schedule , Cadre Strength and Cadre Rule• Grades under a Cadre and its Scale of Pay• Rules for Regular Recruitment, through Promotion from
feeding Cadre, through Selection/ Redeployment/ Absorption/ Validation from non-feeding Cadre
• Rules for Senior Post Reserve, Junior Post (Probation) Reserve, Deputation Reserve, Training Reserve and Leave Reserve
• Disposition List• Comparing statements on Cadre Schedule vs. Actual Posting• Mid Career Training Monitoring• Tenure Analysis, Analysis of Property Statement• Promotion Proposal
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Functionalities for Treasury
• Fully automated accounting of salaries; i.e. 20% of State Budget Expenditure• Electronic transfer of Monthly Salary Bills of Regular & Contractual employees• Electronic transfer of Arrear Bills
– On the occasion of hike of DA and hike of HRA– On the occasion of Leave Salary– On the occasion of Release of Held up Pay– On the occasion of retrospective Fixation of Pay (due to pay Commission, Time
Bound Advancement or Promotion)– On the occasion of Release of Help up Increment
• Electronic Transfer of other Bills like Loan Advance Bill (FA, GPF Advance and Other Loan and Advance Bills), Provisional Pension Bill, Final GPF Bill, Final GIS Bill, Un-Utilized Leave Bill, Provisional Gratuity Bill, Other Contingency Bill
• Allotting unique token no to each bill• Uploading status of submitted bills during vouching process
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Functionalities for Accountant General, CoA and NSDL
• Providing required information through Web Service for Voucher Level System
• Retrieval of Voucher Details of each Transaction• GPF/ TPF/ PPF Contributions• GPF/ TPF/ PPF Loan Disbursement & Recoveries • Leave Salary Contribution for Deputed Employees• Pension Contribution for Deputed Employees
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Functionalities for Vigilance
• Searching and Retrieving Service Transactions of Employees• Updating Vigilance proceedings against employees
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Functionalities for Citizen
• Searching Point of Contact for Public Services• Submission of Grievance• Submission of Service Request under ORTPSA• Review of Job Vacancy• Apply for Jobs Online
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Integration with Other External System
• OSWAS• Government Quarter Monitoring System• Crime Criminal Tracking Network System• Court Case Monitoring System
Any department specific e-Governance application can use HRMS user directory for security authentication and access authorizations.
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
HRMS Data Model
• Data Model for Government HR Structure– Admin Departments– Office– Universal Post– Generic Post– Sanctioned Substantive Post– Cadre/ Grade– Treasuries
• Employee Data Model– Employee Foundation Data
• Personal Information• Education Details• Training Details
– Posting Information– Cadre Information– Pay Information– Departmental Proceedings– Deputation Information– Performance Appraisal
Report
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Cadre Management Framework
Cadre/ Ex Post TR/ JPRDeputation Reserve
Leave Reserve
All India State District LevelDept LevelSecretarial
Direct
Promotion
Selection
Absorptio
n
RegularizationValid
ation
Rehabilitat
ion
Re-Deployme
nt
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Government HR Structure Framework
OFFICE: S & ME DEPARTMENT
OFFICE: DIRECTORATE OF PRIMARY EDUCATION
OFFICE: DISTRICT INSPECTOR OF SCHOOL, KHORDHA
SUB OFFICE: PRIMARY SCHOOL, KHORDHA
Secretary
Special Secretary
EMPLOYEE
CADRE: IAS
GRADE: JAG
GRADE: SR. TIME SCALE
POSTING
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Sample Workflow: Managing Leave Account
Employee Calendar
Employee Authority Establishment
Local Calendar
Department Calendar
Leave Account
Leave Rule Engine
State Calendar
Calendars Leave Mgmt.
Apply/ Surrender
LeaveForward
Sanction Absentee Statement
Debit
Periodic Leave Credit
Credit
Acknowledge Unutilized
Joining Time
Receive Transfer Order
Relieve from Office
Join in New Office in Advance
Credit
Detention of vacation
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
HRMS - Treasury Integration
E-Service Book
Time Office
Payroll
Pay Bill Preparation
Chart of Accounts
Treasury Vouchers
Bill Processing
Update eSBAbsentee Statement
Request to Prepare Bill
Bill DetailBy Transfer DetailObject BreakGPF TPF DetailBeneficiary Detail
Retrieving BillPrinting of Bill
XML File
Token NoProcessing Status
Voucher No & Date
DDO
Pay # Posting #
Leave # Loan #
No of days
worked #
Acquitance #
Chart of Accounts on Request #
HRMS-Odisha iOTMS
Chart of Accounts
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Department wise Regular Employee Strength
SME
PRD
HOM
HFW
REV
HED
0 10000 20000 30000 40000 50000 60000 70000 80000 90000
79115
75693
58729
31471
18527
15348
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
AGR
FOR
FAR
WAT
WEL
HUD
WOR
LAW
FIN
RDD
WCD
COP
GAD
COM
EXE
LEM
PCD
SUP
ETE
SMD
0 1000 2000 3000 4000 5000 6000 7000 8000 9000
8561
8025
7456
7432
7013
5978
4924
4802
4498
3376
3280
2184
1816
1446
1439
1405
1260
1089
1041
1011
Department wise Regular Employee Strength
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Department wise Regular Employee Strength
THL
IPR
TRA
MSM
IND
CUL
OLA
PAD
TOU
ENE
SYS
STD
PGP
PEN
INT
0 100 200 300 400 500 600 700 800 900
801
698
659
621
585
434
301
296
276
237
121
45
43
36
17
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Department wise Contractual Employee Strength
WCD PRD SME HOM0
20000
40000
60000
80000
100000
120000
140000
114982
68196
1888713269
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
WEL HED HUD HFW RDD WAT AGR WOR REV FAR FOR FIN SUP PCD LAW0
1000
2000
3000
4000
5000
6000
7000
5946 5888
4032 3894
25392259
19681553
1123
409 372 346 169 117 106
Department wise Contractual Employee Strength
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
TRACOP
ETELE
M IND
GADCUL
IPREXE
THLM
SM ENESY
SSM
DPAD
PGPCOM
TOU0
10
20
30
40
50
60
70
59 5953
50 4943
30 2823 22 22 20
17
9 7 5 41
Department wise Contractual Employee Strength
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Department wise Vacancy Analysis
AGRCOM TRA
COPENE
EXE FIN FAR
SUP
FOR
GADHFW DHE
HOMHUD IPR IN
TLE
MLA
W OLA PRD0
200400600800
10001200
715
70 103277
82 82
686
308197
382495
871
529
1008
252143
10113
306165
877
PADPCD
PENPGP
REVRDD
WEL
SME
STD SY
SSM
DTHL
CULTOU
WAT
WCD
WOR
IND
MSM ETE
0
200
400
600
800
1000
212379
21 17
940
226
467544
22 31 81 54 67 34
611
29524221040
173
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Salary Projection for Next 5 Years
2013-2014 2014-2015 2015-2016 2016-2017 2017-20181000.00
1050.00
1100.00
1150.00
1200.00
1250.00
1300.00
1109.131136.52
1164.62
1193.63
1223.51
58.39
58.39
58.39
58.39
58.39
NON-REGULARREGULAR
Figures In Rs. Crores
CENTER FOR MODERNIZING GOVERNMENT INITIATIVECENTER FOR MODERNIZING GOVERNMENT INITIATIVE
PROGRESS UPDATE
METHODOLOGY OF IMPLEMENTATION
HRMS FUNCTIONALITIES
FUTURE ROADMAP
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Process Automation
Order Issued By Establishment Recording of Order
HRMS-Odisha
Service Book
Request from Employee/
Proposal from Establishment Generating Order
Pay Bill
Existing Version
Upcoming Version
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
• Stakeholders Engagement• Training of the Users• Implementation of Process Automation• More MIS, Alerts & DSS• Task-Time-Team Management Tool• User Defined Report Engine• Dash Board & Analytics• Citizen Portal• Integration with other external system
Future Roadmap
CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
Thank You