Windows 7 - Unit B

Microsoft Windows 7 - IllustratedMicrosoft Windows 7 - Illustrated

Understanding File Management

22Microsoft Windows 7 - Illustrated

ObjectivesObjectives• Understand folders and filesUnderstand folders and files

• Create and save a fileCreate and save a file

• Explore the files and folders on Explore the files and folders on your computeryour computer

• Change file and folder viewsChange file and folder views

• Open, edit, and save filesOpen, edit, and save files


ObjectivesObjectives• Copy filesCopy files

• Move and rename filesMove and rename files

• Search for files, folders, and Search for files, folders, and programsprograms

• Delete and restore filesDelete and restore files


Understanding Folders and FilesUnderstanding Folders and Files

• File managementFile management refers to the strategy refers to the strategy and tasks that you use to organize and and tasks that you use to organize and maintain the folders and files on a diskmaintain the folders and files on a disk

• You need to develop a strategy that You need to develop a strategy that enables you to quickly find the files enables you to quickly find the files you needyou need

• Windows provides a variety of file Windows provides a variety of file management tools to assist you management tools to assist you in these tasksin these tasks



• You can use Windows 7 to create You can use Windows 7 to create foldersfolders for storing and organizing filesfor storing and organizing files

• Folders provide a location Folders provide a location for storing your important filesfor storing your important files

• Folders organize files into Folders organize files into smaller groups of related files smaller groups of related files for ease of access and usefor ease of access and use

• When you create a folder, you give each When you create a folder, you give each folder a unique folder a unique folder namefolder name that identifies that identifies the types of files you store in the folder the types of files you store in the folder and the purpose of the folderand the purpose of the folder



• You can use Windows 7 to create folders You can use Windows 7 to create folders for storing and organizing filesfor storing and organizing files

• A folder can contain other A folder can contain other folders, called folders, called subfolderssubfolders, , to further organize files into to further organize files into smaller groupssmaller groups

• The term The term file hierarchyfile hierarchy describes the logic describes the logic and layout of the folder structure on a diskand layout of the folder structure on a disk

• Windows 7 provides a Windows 7 provides a Documents folderDocuments folder on on the hard disk drive where you create folders the hard disk drive where you create folders and subfolders for your filesand subfolders for your files



• You can use Windows 7 to create folders You can use Windows 7 to create folders for storing and organizing filesfor storing and organizing files

• Most programs automatically assume Most programs automatically assume you want to save and open files in the you want to save and open files in the Documents folderDocuments folder

• Windows 7 provides other folders Windows 7 provides other folders for other types of files, such as:for other types of files, such as:

• MusicMusic

• PicturesPictures

• VideosVideos


Folder

Subfolders

File

File

Subfolders

Files

Example of a File HierarchyExample of a File Hierarchy


Creating and Saving a FileCreating and Saving a File

• Any document you create with a program Any document you create with a program is temporarily stored in RAMis temporarily stored in RAM

• If the power fails, then everything in RAM If the power fails, then everything in RAM is lostis lost

• You must You must savesave your document to a disk, your document to a disk, either before you exit the program or either before you exit the program or periodically while you use the programperiodically while you use the program

• When you save a document, When you save a document, it is recorded in a file on a diskit is recorded in a file on a disk


Creating and Saving a FileCreating and Saving a File

• The program you are using The program you are using will add a will add a file extensionfile extension at at the end of the filename you the end of the filename you provideprovide

• The file extension identifies The file extension identifies the the type of filetype of file, for example, , for example, a document file, a video file, a document file, a video file, or a music fileor a music file

• The file extension is a three- or four-letter The file extension is a three- or four-letter sequence, preceded by a periodsequence, preceded by a period


Saving a DocumentSaving a Document

You can use the following options to save a document:You can use the following options to save a document:

File, SaveFile, Save

oror

Save ButtonSave Button

• The first time you save a document, this The first time you save a document, this menu option or button displays a menu option or button displays a Save As Save As dialog boxdialog box so that you can select the drive so that you can select the drive and folder where you want to save the file and folder where you want to save the file and so that you can enter a filenameand so that you can enter a filename

• If you open a previously-saved document, If you open a previously-saved document, make changes to the document, and then make changes to the document, and then save it again, these options replace the save it again, these options replace the previous version of the document and save previous version of the document and save the document in the same folder under the the document in the same folder under the same filenamesame filename


Saving a DocumentSaving a Document

You can use the following option to save a document:You can use the following option to save a document:

File, Save AsFile, Save As • This menu option This menu option alwaysalways displays a Save displays a Save As dialog box so that you can select the As dialog box so that you can select the drive and folder where you want to save drive and folder where you want to save the file and so that you can enter a filenamethe file and so that you can enter a filename

• You can use this menu option to save a You can use this menu option to save a previously-saved file:previously-saved file:

•On a different disk On a different disk

•In a different folder In a different folder

•Under a different filenameUnder a different filename

•Some combination of these Some combination of these three optionsthree options


Save As Dialog BoxSave As Dialog Box


Using Windows 7 LibrariesUsing Windows 7 Libraries

• A library gathers files and folders from A library gathers files and folders from different locations on your computer different locations on your computer and displays them in one locationand displays them in one location

• A library is not a folder that A library is not a folder that stores files, but rather a way stores files, but rather a way of viewing similar types of of viewing similar types of documents that you have documents that you have stored in multiple locations stored in multiple locations on your computeron your computer


Exploring the Files and Exploring the Files and Folders on Your ComputerFolders on Your Computer

• In a Windows Explorer window, you can In a Windows Explorer window, you can navigate through your computer navigate through your computer contents using the File list, the Address contents using the File list, the Address bar, and the Navigation panebar, and the Navigation pane


Drive Drive TypeType

DriveDriveIconIcon Friendly NameFriendly Name Drive NameDrive Name CalledCalled

Hard Disk Hard Disk DriveDrive

Local DiskLocal Disk C:C: Drive CDrive C

CD DriveCD Drive CD-RW Drive,CD-RW Drive,CD-R Drive, orCD-R Drive, orCD-ROM DriveCD-ROM Drive

Next availableNext availabledrive letter, drive letter,

for example, D:for example, D:

Drive DDrive D

DVD DVD DriveDrive

DVD-RW Drive,DVD-RW Drive,DVD-R Drive, orDVD-R Drive, orDVD-ROM DriveDVD-ROM Drive

Next availableNext availabledrive letter, drive letter,

for example, E:for example, E:

Drive EDrive E

USB USB Flash Flash DriveDrive

[varies][varies] Next availableNext availabledrive letter, drive letter,

for example, F:for example, F:

Drive FDrive F

Drive Names and Drive IconsDrive Names and Drive Icons


Exploring the Files and Exploring the Files and Folders on Your ComputerFolders on Your Computer

• Windows 7 lets you create a Windows 7 lets you create a homegrouphomegroup, a named set of computers , a named set of computers that can share informationthat can share information

• If your computer is in a homegroup If your computer is in a homegroup with other Windows 7 computers, you with other Windows 7 computers, you can share libraries and printers with can share libraries and printers with those computersthose computers

Sharing a library


Opening, Editing, and Saving Opening, Editing, and Saving FilesFiles

• Once you have created a file and saved Once you have created a file and saved it with a name in a folder on a storage it with a name in a folder on a storage device, you can easily open it and device, you can easily open it and editedit itit

Navigating in the Open dialog box


Copying FilesCopying Files

• The ability to copy folders and files allows The ability to copy folders and files allows you to create you to create backupsbackups of important folders of important folders and files in case you lose the original and files in case you lose the original folders and files folders and files

• If you lose your original folder or file, If you lose your original folder or file, you can copy it from your backupyou can copy it from your backup


Copying FilesCopying Files• When you use the Copy command, Windows 7 When you use the Copy command, Windows 7

places a duplicate copy of the file on the places a duplicate copy of the file on the clipboardclipboard

• When youWhen you copy copy a file, the original file stays in a file, the original file stays in its current location and you have a duplicate its current location and you have a duplicate copy of the same file in another locationcopy of the same file in another location

Hard Disk Drive USB Flash Drive

Copy





• You can use the You can use the Send To Send To command to command to quickly copy a file, a group of files, a quickly copy a file, a group of files, a folder, or a group of files from one disk folder, or a group of files from one disk drive to anotherdrive to another


Moving and Renaming FilesMoving and Renaming Files

• You can move one of more files or You can move one of more files or foldersfolders

• When you move a file, the file is When you move a file, the file is transferred to the new location and no transferred to the new location and no longer exists in its original locationlonger exists in its original location

• You can move a file using the Cut and You can move a file using the Cut and Paste commandsPaste commands

• You can rename files to make the You can rename files to make the names more descriptive or accuratenames more descriptive or accurate


Moving and Renaming FilesMoving and Renaming Files

• Drag and dropDrag and drop is a technique in which is a technique in which you use your pointing device to drag a you use your pointing device to drag a file or folder into a different folder and file or folder into a different folder and then drop it, or let go of the mouse then drop it, or let go of the mouse button, to place it in that folderbutton, to place it in that folder


Searching for Files, Folders, Searching for Files, Folders, and Programsand Programs• Windows Search Windows Search helps you quickly find helps you quickly find

any file, folder, or programany file, folder, or program

• The search text you type is called the The search text you type is called the search criteriasearch criteria

• Search criteria can be a filename, part of Search criteria can be a filename, part of a filename, or any other characters you a filename, or any other characters you choosechoose


Searching for Files, Folders, Searching for Files, Folders, and Programsand Programs• To search your entire computer, To search your entire computer,

including its attached drives, you can including its attached drives, you can use the Search box on the Start menuuse the Search box on the Start menu

• To search within a particular folder, you To search within a particular folder, you can use the Search box in a Windows can use the Search box in a Windows Explorer windowExplorer window


Searching for Files, Folders, Searching for Files, Folders, and Programsand ProgramsSearching on criterion “me”Searching on criterion “me”


Searching for Files, Folders, Searching for Files, Folders, and Programsand Programs• You can perform advanced searches by You can perform advanced searches by

using different search criteria such as:using different search criteria such as:• File extensionFile extension

• First, last, or first and last name of the file First, last, or first and last name of the file creatorcreator

• Date of file creationDate of file creation

• Document titleDocument title

• Person’s name to find his or her e-mail Person’s name to find his or her e-mail addressaddress


Deleting and Restoring FilesDeleting and Restoring Files

• If you no longer need a folder or file, If you no longer need a folder or file, you can delete it from the storage you can delete it from the storage devicedevice

• By regularly deleting files and folders By regularly deleting files and folders you no longer need and emptying the you no longer need and emptying the Recycle Bin, you free up valuable Recycle Bin, you free up valuable storage space on your computerstorage space on your computer

• Windows 7 places files and folders you Windows 7 places files and folders you delete in the Recycle Bindelete in the Recycle Bin

• If you delete a folder, Windows 7 If you delete a folder, Windows 7 removes the folder as well as all files removes the folder as well as all files and subfolders stored in itand subfolders stored in it



Delete File dialog boxDelete File dialog box



• If you later discover that you need a If you later discover that you need a deleted file or folder, you can restore it deleted file or folder, you can restore it to its original location, but only if you to its original location, but only if you have not yet emptied the Recycle Binhave not yet emptied the Recycle Bin

• Emptying the Recycle Bin permanently Emptying the Recycle Bin permanently removes the deleted folders and files removes the deleted folders and files from your computerfrom your computer

• Files and folders you delete from a Files and folders you delete from a removable storage drive do not go to removable storage drive do not go to the Recycle Bin; they are immediately the Recycle Bin; they are immediately and permanently deleted and cannot be and permanently deleted and cannot be restoredrestored



Restoring a file from the Recycle BinRestoring a file from the Recycle Bin

Education

Windows 7 - Unit B