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backward planning
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THEFIRST90DAYS
key lessons from SONA
- Member Retention is affecting performance
- Productivity needs to be a focus - We don’t do people analytics
1 . W E W O N ’ T L O S E A S I N G L E M E M B E R
2 . E V E R Y M E M B E R D O E S E X C H A N G E
3 . W E K N O W T H E P E R F O R M A N C E , E N G A G E M E N T A N D H O W M A N Y M E M B E R
W E H AV E - A LWAY S .
- Yesterday was the past, today is the future
- The Fast and the Ruthless
before we start:
solutionsexcuses
Discussions P L A N , B E H AV I O U R , P R O C E S S , T R A C K Implementation
-
-
- Note down knowledge gaps - this is your responsibility to follow up
Spilt into clusters
Backward Planning?
Backward Planning
I T I S P R E D I C T E D T H AT 1 0 0 % O F Y O U
W I L L I M P L E M E N T N E W S T R AT E G I E S /P L A N S A F T E R J N C
W E H O P E T H AT T H O S E S T R AT E G I E S
A N D P L A N S T R A N S L AT E I N T O
C H A N G E S I N P R O C E S S
B U T 0 % W I L L A D J U S T T H E I R O S /
J D / P E O P L E S T R AT E G Y I N A N Y WAY.
W H O I M P L E M E N T S P R O C E S S E S A N D S T R AT E G I E S D U D E ?
JULY DEC
JULY DEC
Key front office strategies to drive results.
Key back office strategies to drive results.
JULY DEC
what do you want to achieve
here?
JULY DEC
then how does that translate back into MA -
RA - Pre-RA etc.
JUL-AUG-SEP-OCT-NOV-DEC
WHAT ARE THE KEY PROCESSES AND ACTIONS ARE PART OF THE PROCESS OF DELIVERING THE
IGCDP PROGRAM.
RAISE MATCHPRE-RAISE
Please include all relevant data you need to plan: RA-MA Ratio, MA-RE Length, NPS, Timeline for IR etc.
RAISE MATCH
ENSURE YOU ADD YOUR KEY FRONT AND BACK OFFICE STRATEGIES.
• Project Management • Sales • Raising • International Relations
PRE-RAISE• Allocation • Education of Members • Project Creation and
Planning • etc.
• Project Management • International Relations • Matching
JUL-AUG-SEP-OCT-NOV-DEC
JUL-AUG-SEP-OCT-NOV-DEC
MEMBER EFFICIENCY
WHAT DOES MEMBER
EFFICIENCY TELL YOU ABOUT THE
NUMBER OF MEMBERS NEEDED?
JUL-AUG-SEP-OCT-NOV-DEC
Backward Planning:Membership
Number of Realisations (how many &
when)
Number of TMP
Backward Planning:Membership
3.64
1.26
2.79
0.43
iGCDPiGIPoGCDPoGIP
Current5.5-9
5.5 - 9
5.5-9
3 - 5.5
iGCDPiGIPoGCDPoGIP
Ideal
Backward Planning:Membership
how to see the ideal member productivity?
what is the productivity of the productive members?
THIS SHOULD GIVE YOU A STRUCTURE SKELETON (EACH TEAM HAS 3 - 6 MEMBERS)
RAISE MATCH
ENSURE YOU ADD YOUR KEY FRONT AND BACK OFFICE STRATEGIES.
• Project Management • Sales • Raising • International Relations
PRE-RAISE• Allocation • Education of Members • Project Creation and
Planning • etc.
• Project Management • International Relations • Matching
JUL-AUG-SEP-OCT-NOV-DEC
WHAT TYPES OF JDS DO YOU
NEED TO SUPPORT THESE
INITIATIVES
RAISE MATCH
ENSURE YOU ADD YOUR KEY FRONT AND BACK OFFICE STRATEGIES.
• Project Management
• Sales • Raising • International
Relations
PRE-RAISE• Allocation • Education of
Members • Project Creation
and Planning • etc.
• Project Management
• International Relations
• Matching
JUL-AUG-SEP-OCT-NOV-DEC
Job Description• Duration˝• MOS ˝• Roles &
Responsibilities
what’s missing?
How does the MOS reflect strategy?
RAISE MATCH
WHAT DO TMPS NEED TO HAVE BASED ON THE ACTIVITIES OF THEIR FUNCTION?
• Project Management • Sales • Raising • International Relations
PRE-RAISE• Allocation • Education of Members • Project Creation and
Planning • etc.
• Project Management • International Relations • Matching
JUL-AUG-SEP-OCT-NOV-DEC
WHAT ARE THE COMPETENCIES THAT I NEED?
WHAT DO TMPS NEED TO HAVE AND LEARN BASED ON THE ACTIVITIES OF THEIR FUNCTION?
PRE-RAISE• Allocation • Education of Members • Project Creation and
Planning • etc.
AUGK N O W L E D G E
S K I L L
AT T I T U D E
RAISE MATCH
• Project Management • Sales • Raising • International Relations
PRE-RAISE• Allocation • Education of Members • Project Creation and
Planning • etc.
• Project Management • International Relations • Matching
JUL-AUG-SEP-OCT-NOV-DEC
WHAT ARE THE COMPETENCIES REQUIRED AND DEVELOPED?
J D A C T I V I T I E S
- P R O J E C T M A N A G E M E N T
- S A L E S - R A I S I N G - I N T E R N AT I O N A L
R E L AT I O N S
C O M P E T E N C I E S R E Q U I R E D
C O M P E T E N C I E S D E V E L O P E D
Job Description• Duration˝• MOS ˝• Roles &
Responsibilities˝• Competencies
Required and Developed
okay, enough planning.
let’s recruit!
Picture the ideal new recruitWHAT ARE THE
IDEAL CHARACTERISTICS
OF NEWIES BEFORE INDUCTION STARTS?
Picture the ideal new recruit
Job Description• Duration • MOS • Roles &
Responsibilities • Competencies
Required and Developed
IS THIS ENOUGH TO SELECT A PERSON
OFF?
Is AIESEC for everyone?
REFLECT
Is there criteria for leadership development potential?
REFLECT
Describe the ideal person to thrive in your LC culture.
REFLECT
Picture the ideal new recruit
Job Description• Duration • MOS • Roles &
Responsibilities • Competencies
Required and Developed Cultural Aspects
• Cultural Fit • Global Competency
Model • Recruitment based
on ‘potential’
IS MY SELECTION PROCESS
REFLECTING THIS?
design a selection process.
What is the purpose of each stage?
let’s make it as efficient as possible! :D
what’s holding you back from this?
Individual vs. Organisational Need
REFLECT
Picture the ideal new recruitJob Description• Duration • MOS • Roles &
Responsibilities • Competencies
Required and Developed Cultural Aspects
• Cultural Fit • Global Competency
Model • Recruitment based
on ‘potential’
HOW CAN I ENSURE THE
QUALITY OF MY PROCESS?
Quality of Selection Process• Do you have the capacity to run a selection
process? • EB Education • EB Skill Building • Case Studies understanding
now, let’s say you were all successful and your
spanking new fresh recruits are announced!
what next?
O NE E X C H A N G E
O NE E X C H A N G E
L E A D E R S HIP D E V E L O P ME N T
E S TA B L I S HE D C O NNE C T I O N S
A S P IR AT I O N S A B O U T F U T UR E IN A IE S E C
how does this progress ˝
in induction?
THEFIRST10DAYS
10 DAYS
10 DAYSa) What do you want to achieve?
what was your turning point?
10 DAYSb) how will you bring people on board with you?
10 DAYSc) How will you do it?
THEFIRST10DAYS
challenge accepted
- Commission Blocks for backward planning !
what’s going to happen from now…
but first
you need to understand the capacity of your
membership
what is the % of your membership that is not performing?
how will you recruit without understanding your current reality?
ACTION STEPS?
What will you do with these people?
F O R Y O UR UP C O MIN G R E C RUI T ME N T Q UE S T I O N S F O R Y O U T O C O N S ID E R :
H AV E Y O U O P E NE D A N O C F O R R E C RUI T ME N T Y E T ?
?
1
O G C D P R A S TA R T S
C U R R E N T T I M E I T
TA K E S F O R S E L E C T I O N
J U N - J U L - A U G - S E P - O C T- N O V- D E C
Y O U A R E
C U R R E N T T I M E I T
TA K E S F O R P R O M O T I O N
C U R R E N T T I M E I T
TA K E S T O G E T O G C D P
M E M B E R S T O P E R F O R M
E X A M P L E :
I S W H E R E Y O U ’ L L S E E
P E R F O R M A N C E
!L E A D E R S W I L L S TA R T T O D O W O R K F O R M E M B E R S . ( P R O D U C T I V I T Y D R O P S ) M E M B E R S D O N ’ T H AV E A VA L U A B L E E X P E R I E N C E A N D D R O P O U T ( R E T E N T I O N D R O P S ) T H E N W E S TA R T W I T H T H I S P R O B L E M A G A I N I N T H E F E B R U A R Y R E C R U I T M E N T
T H E N ,
alignexchange talent capacity
when do exchange programs need to start performing?˝How does your recruitment process align?
talent capacityexchange
TA 1 E N T
E V E R Y M E M B E R I S I M P O R TA N T
E V E R Y M E M B E R M AT T E R S
FOCUS
TA 1 E N T
E V E R Y M E M B E R I S I M P O R TA N T
E V E R Y M E M B E R M AT T E R S