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Don't know what to prioritize? You need a hat, posting and a lot of organizing.
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Steps in Organizing, Hats, and Just In Time
Steps in Organizing, Hats, and Just In Time
Lecture Notes from Enabler
“Work, activity with purpose.”
Good morning,Bayanihan sa Hanap Buhay… how may I
help you?
TERMINAL, something that has a mass and meaning which originates, receives, relays and changes particles on a flow line. A post or TERMINAL is an assigned area of responsibility and action which is supervised in part by an executive.
A point that receives, relays and sends communication. When people wear only own hats then one has TERMINALS in the organization.
“PRODUCE, v, to bring into existence, make; to bring about; cause.”
“POSTING, n one’s position, job or post in a business.”
“POST, an assigned area of responsibility and action which is supervised in part by an executive.”
“HAT, a HAT designates what terminal in the organization is represented and what the terminal handles and what flows the terminal directs. Every HAT has a product. A HAT is a specialty. It handles or controls certain particles in various actions and receives, changes and routes them.”
PRODUCT, a completed thing that has exchange value within or outside the activity. A completed cycle of action which then can be represented as having been done.
Who is supposed to help that customer over there - ? He’s been waiting over
half an hour!!
Oh never mind – I’ll look over here and find
out myself
The org board is the solution to find out who does what job and what they are responsible for.
The Steps of OrganizingThe Steps of Organizing
1. In order to organize something one has to establish what is the final product.
Hhow can we help the farmers?
The Steps of OrganizingThe Steps of Organizing
2. Work backwards in sequence to establish the earlier products necessary to make each next product and which all in a row add up to the final product.
o
Let’s see There’s
producer, distribution, consumer
The Steps of OrganizingThe Steps of Organizing
3. Post in terms of vertical greater and greater completeness of product to get command channels.
Economy:1. Producer2. Distribution 3. Consumer
The Steps of OrganizingThe Steps of Organizing
4. Adjust it for flows.
Buying seedsPreparing organic fertilizerIrrigationPlanting HarvestSelling unhusked riceTransportationRice Mill
There-That’s better!
The Steps of OrganizingThe Steps of Organizing
5. Assign its communication sequence.
So the line of communication
goes from farmers, then
buying rice, then transporting…
The Steps of OrganizingThe Steps of Organizing
6. Name these as posts.
Please take this list of duties and functions – It’s part of the
logistics hat!
The Steps of OrganizingThe Steps of Organizing
7. Post it.
Llogistics
The Steps of OrganizingThe Steps of Organizing
8. Post it.
Kim, you’re in charge of llogistics…
Congratulations
The Steps of OrganizingThe Steps of Organizing
9. Drill it to get it known.
Paul, Come on over here and we’ll run thru what you need to do in this
department.
The Steps of OrganizingThe Steps of Organizing
10. Assemble and issue the hats.
Now that you have been working here for a bit, write up all your successful actions so I can get a full hat folder
assembled for you.
The Steps of OrganizingThe Steps of Organizing
11. Get these known
Hey Pete – Let’s go over Caesar's hat write up!
The Steps of OrganizingThe Steps of Organizing
12. Get the functions done so that the products occur. This is what is called ORGANIZING.
Ok Ruben and Rudy keep
shipping out all our orders – promptly and
accurately
“Have you ever been confused by all the different tasks you do at work?”
“Have you ever been confused by all the different tasks you do at work?”
Hiring Firing
Sales Forecast
Futuree
Meeting
Collection
Interview
Sell
Invoice
Receipts
Prospect
Planning
Confusion can be removedConfusion can be removed
Hiring Firing
Sales Forecast
Futuree
MeetingCollectionInterview
Sell
InvoiceReceipts
Prospect
Planning
Confusion can be removedConfusion can be removed
“The term and idea of a HAT comes from conductors or locomotive engineers, etc., each of whom wears a distinctive and different type of head gear. A HAT, therefore, designates particular status and duties in an organization.”
Just In TimeJust In Time
A long term philosophy of:o Deliberately lowering
inventorieso Streamlining materials flowo Exposing and permanently
resolving problems
Just In TimeJust In Time
A long term philosophy of:o Deliberately lowering
inventorieso Streamlining materials flowo Exposing and permanently
resolving problems
Objectives of Just In TimeObjectives of Just In Time
Produce perfect units in necessary quantities at the necessary times such that
a continuous flow of products isachieved.
Typical Results of JITTypical Results of JIT
o Decreased Set Up Timeo Better Process Flowo Less Work-in-Process
.
Knowledge of JIT ConceptsKnowledge of JIT Concepts
Fast feedback
on defects
Ideas for Ideas for Ideas for improving Ideas for setting up
cutting lot sizes reducing JIT delivery performance manufacturing cells
set up times
Lot-size reduction JIT Production
Higher Quality
Less material waste
Fewer re-work labor
hours
Scrap / Quality Control
Heightened Awareness of Problems and Problem Causes
B E N E F I T S Higher Productivity and Lower Costs
Less materials Lower incentives Faster market response Less labor Less space Better forecasting Less administration
Less inventory