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Office 365 (inc SharePoint)
Duncan CooperMessaging and CollaborationInformation Services Division
What is Office 365?
Overview of the Components
Putting it together
Contents
Cloud based Service
Constant Improvement
Shared Platform for UCL
Consistent Interface
External Guests Accessible anywhere
Web Based Collaboration Platform
Business version of Skype
Business version of Skype
Instant Messaging
Business version of Skype
Instant Messaging
Audio and Video
Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
Doodles and Polls
Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
Doodles and Polls
Hybrid Meetings
Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
Doodles and Polls
Hybrid Meetings
External
Web Application Platform
Web Application Platform
Document Management
Web Application Platform
Document Management
Task Lists and allocation
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
Search and Delve
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
Search and Delve
Support
Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
Search and Delve
Support
Flexibility
Email and Calendaring
Email and Calendaring
Shared Mailboxes
Email and Calendaring
Shared Mailboxes
Shared Calendars
Email and Calendaring
Shared Mailboxes
Shared Calendars
Shared Contacts
Email and Calendaring
Shared Mailboxes
Shared Calendars
Shared Contacts
Distribution Lists
Email and Calendaring
Shared Mailboxes
Shared Calendars
Shared Contacts
Distribution Lists
Resources
Supplier
Operations
Legal
EffectivenessChallenge: Hard to book meeting rooms, meetings always last 30 mins or 1 hour, people multitask, people arriving late due to non-centralised
Action: Introduce virtual and hybrid meetings, using polls get interactive feedback from recipients
Result: Shorter Meetings, physical meeting rooms are more freely available, better feedback
Challenge: Too many copies of a document during creation, difficult to track latest version of document and who has it
Action: Author your documents on SharePoint
Result: Single copy of a document in a central location
Wrap UpProductivity
Not just a technical process
Champions to drive adoption with management support
Pilot with non-critical processes to gain confidence
Departmental Policy
Shared storage where appropriate
