SALADmy experience collecting and providing access to

electronic Arizona government documents

Lindsay O’NeillLibrary Information Specialist Lead 2013-2014

Government Documents ServiceArizona State University Libraries

Currently Instructional Design LibrarianCalifornia State University, Fullerton

What is SALAD?Includes:• Transportation

planning• Environmental

impact studies• Annual reports• Statistics• And more!

Arizona Game & Fish Doing Things to a Bald Eagle

A Short History of SALADPrint Collection• Pre-1970s: Collecting begins • Today: 18,000+ titles in the collection– Holdings span Arizona Territory to present day– Continuing efforts to collect print, but

electronic is preferred

A Short History of SALADDigital Collection• 2000-ish: Print starts to decline• 2006: SALAD digital repository proposed• 2012: ASU Digital Repository goes live• Today: – 6,700+ electronic docs collected– 1400+ titles available online

Behold the Internet!

How did I get here?

Browse• Systematic browsing

Download• Download one-by-one

Describe• Collect metadata

Catalog• Catalog and upload

Making the SALAD Bigger

Browse

• Systematic exploration of government websites

• Wayback Machine to discover previous versions/issues

archive.org

Download

• Save PDFs to shared drive

• Merge multiple PDFs as necessary – time consuming!

Describe

• Plain text file with URL and any notes

• Organize in folders by government entity and department

Catalog

• Cataloger accesses files on shared drive

• Creates bib record and uploads to ASU Digital Repository

Sometimes collecting for SALAD felt like this.

And sometimes it felt like this.

Results• In 1.5 years, I collected

1,890 new documents• I grew the SALAD collection

by 39%• I developed workflows in

collaboration with the cataloger• I gained an appreciation for the

wonders of GovDocs

Teamwork!

Questions?

You can also email me: jloneill@fullerton.edu

SALAD• libguides.asu.edu/salad• repository.asu.edu/

collections/16