Microsoft Word - Keyboard Shortcuts

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Word Keyboard Shortcuts (246 Shortcuts)

Navigating within Word Documents with Keyboard Shortcuts

1 END To the end of a line

2 HOME To the beginning of a line

3 CTRL + ARROW LEFT One word to the left

4 CTRL + ARROW RIGHT One word to the right

5 CTRL + ARROW UP One paragraph up

6 CTRL + ARROW DOWN One paragraph down

7 ARROW RIGHT One character to the right

8 ARROW left One character to the left

9 ARROW UP Up one line

10 ARROW DOWN Down one line

11 TAB One cell to the right (in a table)

12 SHIFT + TAB One cell to the left (in a table)

13 PAGE UP Up one screen (scrolling)

14 PAGE DOWN Down one screen (scrolling)

15 CTRL + PAGE DOWN To the top of the next page

16 CTRL + PAGE UP To the top of the previous page


17 ALT + CTRL + PAGE UP To the top of the window

18 ALT + CTRL + PAGE DOWN To the end of the window

19 CTRL + END To the end of a document

20 CTRL + HOME To the beginning of a document

21 SHIFT + F5 To a previous revision (change to the

document)

22 SHIFT + F5 After opening a document to the location it

was in when the document was last closed

Word Keyboard Shortcuts for Formatting Word dcouments

23 CTRL + B Apply bold formatting

24 CTRL + U Apply an underline

25 CTRL + I Apply italic formatting

26 CTRL + SHIFT + K Format letters as small capitals

27 CTRL + SHIFT + W Underline words but not spaces

28 CTRL + SHIFT + D Double-underline text

29 CTRL + SHIFT + A Format letters as all capitals. Pressing it

again reverses it.

30 CTRL + SHIFT + F Change the f font

31 CTRL + SHIFT + P Change the font size

32 CTRL + SHIFT + C Copy formatting from text

33 CTRL + SHIFT + V Apply copied formatting to text


34 CTRL + SHIFT + > Increase the font size

35 CTRL + SHIFT + < Decrease the font size

36 CTRL + ] Increase the font size by 1 point

37 CTRL + [ Decrease the font size by 1 point

38 CTRL + D Change the formatting of characters

(Menu: Format - Font)

39 SHIFT + F3 Change the case of letters (all upper, all

lower or mixed)

40 CTRL + = Apply subscript formatting ( + and =

should be on the same key)

41 CTRL + SHIFT + + Apply superscript formatting ( + and =

should be on the same key)

42 CTRL + SHIFT + * Display nonprinting characters

43 CTRL + SPACEBAR Remove manual character formatting.

44 CTRL + SHIFT + Q Change the selection to the Symbol font

45 SHIFT + F1 Review text formatting

46 CTRL + SHIFT + C Copy formats

47 CTRL + SHIFT + V Paste formats

48 CTRL + 1 Single-space lines

49 CTRL + 2 Double-space lines

50 CTRL + 5 Set 1.5-line spacing

51 CTRL + 0 Add or remove one line space preceding a

paragraph


52 CTRL + E Center a paragraph

53 CTRL + J Justify a paragraph

54 CTRL + L Left align a paragraph

55 CTRL + R Right align a paragraph

56 CTRL + M Indent a paragraph from the left

57 CTRL + SHIFT + M Remove a paragraph indent from the left

58 CTRL + T Create a hanging indent

59 CTRL + SHIFT + T Reduce a hanging indent

60 CTRL + Q Remove paragraph formatting

61 CTRL + SHIFT + S Apply a style

62 ALT + CTRL + K Start AutoFormat

63 CTRL + SHIFT + N Apply the Normal style

64 ALT + CTRL + 1 Apply the Heading 1 style



67 CTRL + SHIFT + L Apply the List style

Working with Word Dialog Boxes in Word (e.g. Open Document)

68 CTRL + O or CTRL + F12 Display the Open dialog box

69 F12 Display the Save As dialog box


70 TAB Move forward between options or areas in

the dialog box

71 SHIFT + TAB Move forward between options or areas in

the dialog box

72 F4 or ALT + I Open the Look in or Save in list

73 ALT + 1 Go to the previous folder

74 ALT + 2

Open the folder up one level from the

open folder (reach the same effect by

pressing BACKSPACE after pressing

SHIFT + TAB to move the focus to the

directory tree)

75 ALT + 4 Delete the selected folder or file (Delete

button)

76 ALT + 5 Create a new subfolder in the open folder

(Create New Folder button)

77 ALT + 6 Switch between List, Details, Properties

Preview Thumbnails, Tiles and Icons views

(click the arrow next to Views)

78 ALT + 7 or ALT+ L Show the Tools menu (Tools button).

79 SHIFT + F10 Simulates right mouse button

80 HOME Move to the beginning of the entry.

81 END Move to the end of the entry.

82 ARROW LEFT or ARROW

RIGHT Move one character to the left or right.

83 CTRL + ARROW LEFT Move one word to the left.

84 CTRL + ARROW RIGHT Move one word to the right.

85 SHIFT + ARROW LEFT Select or unselect one character to the


left.

86 SHIFT + ARROW RIGHT Select or unselect one character to the

right.

87 CTRL + SHIFT + ARROW

LEFT Select or unselect one word to the left.


RIGHT Select or unselect one word to the right.

89 SHIFT + HOME Select from the insertion point to the

beginning of the entry.

90 SHIFT + END Select from the insertion point to the end

of the entry.

91 F5 Update the files visible in the Open or

Save As dialog box (File menu)

Working with the Word Help Task Pane using Keyboard Shortcuts

92 F1 Display the Help task pane

93 F6 Switch between the Help task pane and

the Word Work Area

94 TAB Select the next item in the Help task pane

95 SHIFT + TAB Select the previous item in the Help task

pane

96 ENTER Perform the action for the selected item

97 ARROW DOWN , ARROW UP In a table of contentsselect the next and

previous item

98 ARROW RIGHT , ARROW

LEFT

In a table of contentsexpand and collapse

the selected item respectively


99 ALT + ARROW LEFT Move back to the previous task pane

100 ALT + ARROW RIGHT Move forward to the next task pane

101 CTRL + SPACEBAR Open the menu of task panes

102 CTRL + F1 Close and reopen the current task pane

103 ARROW RIGHT Expand a +/- list

104 ARROW LEFT Collapse a +/- list

Create, view and save Word documents with Shortcuts

105 CTRL + N Create a new document of the same type

as the current or most recent document

106 CTRL + O Open a document

107 CTRL + W Close a document

108 ALT + CTRL + S Split the document window

109 ALT + SHIFT + C Remove the document window split

110 CTRL + S Save a document

111 CTRL + F Find text

112 ALT + CTRL + Y Repeat find (after closing Find and Replace

window)

113 CTRL + H Replace text

114 CTRL + G Go to a page

115 ALT + CTRL + Z Switch between documents or sections of

a document


116 ESC Cancel an action

117 CTRL + Z Undo an action

118 CTRL + Y Redo or repeat an action

Working with the Word Help Window using Keyboard Shortcuts

119 TAB Select the next hidden text or hyperlink or

Show All or Hide All at the top of a topic

120 SHIFT + TAB Select the previous item

121 ENTER Perform the action for the selected item

122 ALT + ARROW LEFT Move back to the previous Help topic

123 ALT + ARROW RIGHT Move forward to the next Help topic

124 CONTROL + P Print the current Help topic

125 ARROW UP , ARROW DOWN Scroll small amounts up and down

126 PAGE UP , PAGE DOWN Scroll larger amounts up and down

127 ALT + U Change the Help window from being

separate from (untiled) to connected to

(tiled) Word


Working with the Word Outline view

129 ALT + SHIFT + ARROW LEFT Promote a paragraph

130 ALT + SHIFT + ARROW

RIGHT Demote a paragraph


131 CTRL + SHIFT + N Demote to body text

132 ALT + SHIFT + ARROW UP Move selected paragraphs up

133 ALT + SHIFT + ARROW

DOWN Move selected paragraphs down

134 ALT + SHIFT + + Expand text under a heading

135 ALT + SHIFT + - Collapse text under a heading

136 ALT + SHIFT + A Expand or collapse all text or headings

137 / on numeric keypad Hide or display character formatting

138 ALT + SHIFT + L Show the first line of body text or all body

text

139 ALT + SHIFT + 1 Show all headings with the Heading 1 style

140 CTRL + TAB Insert a tab character

Change View in Word with Keyboard Shortcuts

141 ALT + CTRL + P Switch to print layout view

142 ALT + CTRL + O Switch to outline view

143 ALT + CTRL + N Switch to normal view

144 ALT + R Switch to Reading View

Access and use menus and toolbars in Word 2003

145 F10 or ALT Select the menu


146 CTRL + TAB or

CTRL + SHIFT + TAB

Select a task pane or toolbar after

pressing F10 or ALT to select the menu

bar

147 TAB or SHIFT + TAB Select the next or previous button or

menu after pressing F10 or ALT

148 ENTER Open the selected menu or perform the

action for the selected button or command


150 ALT + SPACEBAR Display the title bar shortcut menu

151 ARROW KEYS Navigate in menu after pressing F10 or

ALT

152 HOME or END Select the first or last command on the

menu or submenu

153 ESC Close an open menu When a submenu is

open close only the submenu

154 SHIFT + ARROW DOWN Open the selected menu

155 CTRL + ARROW DOWN When a shortened menu is opendisplay

the full set of commands

Working with Word 2003 Task Panes

156 CTRL + F1 Open the task pane or hide the current

task pane

157 F6 Move to a task pane from another pane in

the program window (You may need to

press F6 more than once)

158 CTRL + TAB

When a menu or toolbar is active, move to

a task pane (You may need to press

CTRL+ TAB more than once)


159 CTRL + SPACEBAR Open the menu of task panes

160 ALT + HOME Go to the Getting Started task pane

161 ALT + ARROW LEFT Reverse the sequence of task panes you

opened

162 ALT + ARROW RIGHT Repeat the sequence of task panes you

opened

163 ESC Close a menu if one is currently open or

go back to the document

164 TAB or SHIFT + TAB When a task pane is active select the next

or previous option in the task pane

165 ARROW DOWN or ARROW

UP

Move among choices in a selected

submenu or move among certain options

in a group of options

166 SPACEBAR or ENTER Open the selected menu or perform the

action assigned to the selected button

167 SHIFT + F10 Open a shortcut menu in a document

168 HOME or END When a menu or submenu is visible select

the first or last command on the menu or

submenu

169 PAGE UP or PAGE DOWN Scroll up or down in the selected gallery

list

170 CTRL + ARROW RIGHT Expand collapsible item in the gallery list

171 CTRL + ARROW LEFT Collapse a collapsible item in the gallery

list

172 CTRL + HOME or

CTRL + END

Move to the top or bottom of the selected

gallery list

Insert special characters


173 CTRL + F9 Insert a field

174 SHIFT + ENTER Insert a line break

175 CTRL + ENTER Insert a page break

176 CTRL + SHIFT + ENTER Insert a section break

177 CTRL + SHIFT + SPACEBAR Insert a nonbreaking space

178 ALT + CTRL + C Insert the copyright symbol

179 ALT + CTRL + R Insert the registered trademark symbol

180 ALT + CTRL + T Insert the trademark symbol

181 ALT + CTRL + . Insert an ellipsis

182 Number and ALT + X

Insert characters by using Unicode

character code For example type 20AC in

a regular word document, then press

ALT+ X

183 ALT + Number on numeric

keyboard

Insert ANSI character for the specified

ANSI (decimal) character code For

example hold ALT key and press 0128 on

the numeric keypad to show Euro Symbol

Working with Word Dialog Boxes

184 ALT + F6 Move from an open dialog box back to the

document for dialog boxes such as Find

and Replace that support this behavior

185 TAB Move to the next option or option group

186 SHIFT + TAB Move to the previous option or option

group

187 CTRL + TAB Switch to the next tab in a dialog box


188 CTRL + SHIFT + TAB Switch to the previous tab in a dialog box

189 ARROW KEYS Move between options in an open drop-

down list or between options in a group of

options

190 SPACEBAR Perform the action assigned to the

selected button

191 ALT + LETTER Select the underlined option

192 ALT + ARROW DOWN Open a selected drop-down list

193 ESC Close a selected drop-down list

194 ENTER Run the selected command

Delete text and graphics with Shortcuts

195 BACKSPACE Delete one character to the left

196 CTRL + BACKSPACE Delete one word to the left

197 DELETE Delete one character to the right

198 CTRL + DELETE Delete one word to the right

199 CTRL + X Cut selected text to the Office Clipboard

200 CTRL + Z Undo the last action

201 CTRL + F3 Cut to the Spike

Copy and move text and graphics

202 CTRL + C Copy text or graphics


203 F2 then ENTER F2 move the insertion point and press

ENTER moves text or graphics

204 ALT + F3 Create AutoText

205 CTRL + V Paste the Office Clipboard contents

206 CTRL + SHIFT + F3 Paste the Spike

207 ALT + SHIFT + R Copy the header or footer used in the

previous section of the document

Using Word Keyboard for selecting Text

208 SHIFT Select text by holding down SHIFT and

pressing the key that moves the insertion

point

209 CTRL

Select multiple areas that aren not next to

each other After making your first

selectionhold down CTRLand then select

any other items you want

210 F8

Turn extend selection mode on. Then use

for example ARROW KEYS to extend

selection

211 SHIFT + F8 Reduce the size of a selection

212 ESC Turn extend mode off

213 SHIFT + ARROW RIGHT Extend selection one character to the right

214 SHIFT + ARROW LEFT Extend selection one character to the left


RIGHT Extend selection to the end of a word


LEFT

Extend selection to the beginning of a

word


217 SHIFT + END Extend selection o the end of a line

218 SHIFT + HOME Extend selection o the beginning of a line

219 SHIFT + ARROW DOWN Extend selection one line down

220 SHIFT + ARROW UP Extend selection one line up


DOWN Extend selection to the end of a paragraph

222 CTRL + SHIFT + ARROW UP Extend selection to the beginning of a

paragraph

223 SHIFT + PAGE DOWN Extend selection one screen down

224 SHIFT + PAGE UP Extend selection one screen up

225 CTRL + SHIFT + HOME Extend selection to the beginning of a

document

226 CTRL + SHIFT + END Extend selection to the end of a document

227 ALT + CTRL + SHIFT + PAGE

DOWN Extend selection to end of a window

228 CTRL + A Select the the entire document

229 CTRL + SHIFT + F8 And then use the arrow keys: Select a

vertical block of text. Press ESC to cancel

selection mode

Working with Word Tables with Keyboard Shortcuts

230 TAB Jump/ Select the next cells contents

231 SHIFT + TAB Jump/ Select the preceding cells contents

232 SHIFT + ARROW KEYS Hold down SHIFT and press an arrow key


repeatedly extends a selection to adjacent

cells

233 ALT + 5 on the numeric

keypad Select an entire table (with NUM LOCK off)

234 ALT + HOME Jump to first cell in a row

235 ALT + END Jump to last cell in a row

236 ALT + PAGE UP Jump to first cell in a column

237 ALT + PAGE DOWN Jump to last cell in a column

238 ARROW UP Go to previous row

239 ARROW DOWN Go to next row

240 ENTER New paragraphs in a cell

241 CTRL + TAB Tab characters in a cell

Other frequent Word Shortcuts

242 CTRL + P P rint a document

243 ALT + CTRL + M Insert a co m ment

244 CTRL + SHIFT + E Turn track changes on or off

245 ALT + CTRL + F Insert a f ootnote

246 ALT + CTRL + D Insert an en d note

Disclaimer: This data is prepared by Vox & Vive to provide general information about

the MS Word key board shortcuts. The information contained in this article is not our

comprehensive or exhaustive study but for the general information of the readers. It is not

meant to address any particular set of circumstances. We strongly recommend users to

seek advice before taking any decision.

Education

Microsoft Word - Keyboard Shortcuts