1. KEYBOARD SHORTCUTS FOR MICROSOFT WORD,EXCEL, POWERPOINT AND OUTLOOK- 2007 ADDRESS:ROOM NO: 437, NARMADA AAWAAS, BODAKDEV 380054, AHMEDABAD, INDIA CONTACT NO: +91- 8238006418, EMAIL ID: ANUBHAWSHANDILYA09@GMAIL.COMKnowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
2. Introduction Time is said to be eternal. It is said that it has neither a beginning nor an end. Yet humans are able to measure it as years, months, days, hours,2 minutes and seconds. They have also given meanings to the words past, present and future. True, time has a meaning. It moves. What was yesterday is not today. What is today will not be tomorrow. Yesterday is gone. Today is and tomorrow is yet to come. Yet time is said to have no holiday. It exists always. I been heard heather that the best gift one can have is time in ones life. Each individual is blessed with equal units of time. It depends on an individual how he/ she utilize it.G overn the clock, not let the clock govern Success even comes by making each moment count. Be you smart enough to do work smartly. Great or you may say successful people value the time and thus, they are valued by - Anubhaw Kumar Shandilya time. Opportunities exist in vast you must have time to grab it. It gives me immense pleasure to bring this compilation form of Shortcut Keys for Microsoft Office- 2007. I hope this will act to be a very fruitful tool in saving your time and increasing your work efficiency. With warm regards, Enjoy Trying!!PAGE 2Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 3. CONTENT 3 MICROSOFT WORD KEYBOARD SHORTCUTSDOCUMENT ACTIONS . 4TEXT STYLE . 4TABLES . 5FORMATTING . 5CURSOR MOVEMENT. 6MISCELLANEOUS. 6ADVANCED F1 TO F12 . 6- 7 MICROSOFT EXCEL KEYBOARD SHORTCUTSSPREADSHEET ACTIONS .8SELECTING & NAVIGATING.8- 9FORMATTING.9- 10DATA & FORMULAS .10 MICROSOFT POWERPOINT KEYBOARD SHORTCUTSPRESENTATION ACTIONS . 11FORMATTING . 11SELECTING & NAVIGATING . 12EDITING. 12- 13DRAWING & FORMATTING . 13SLIDE SHOW ACTIONS . 14- 15 MICROSOFT OUTLOOK KEYBOARD SHORTCUTS GENERAL ACTIONS . 16- 17 CALENDAR WEEK VIEW. 18 MAIN OUTLOOK ACTIONS. 18 ReferencePAGE 3Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 4. Microsoft Word- 2007Document Action Action Shortcut Keys Open a document CTRL+O New documentCTRL+N Close a documentCTRL+W Save As F12 SaveCTRL+S / SHIFT+F12 Print Preview CTRL+F2 4 Print CTRL+P Show/ Hide paragraph symbolsCTRL+* Spelling and grammarF7 HelpF1 FindCTRL+F Replace CTRL+H Go To CTRL+G / F5 Quit/Exit WordALT+F4Text StylesActionShortcut Keys CTRL+SHIFT+F+Up/down Font Type arrow - Enter CTRL+SHIFT+P+Up/down Font Size arrow - Enter BoldCTRL+B Italics CTRL+I Underline CTRL+U Double underlineCTRL+SHIFT+D Word underlineCTRL+SHIFT+W All capsCTRL+SHIFT+A Small capsCTRL+SHIFT+K Change case SHIFT+F3 Single spacingCTRL+1 1.5 spacing CTRL+5 Double spacingCTRL+2 Subscript CTRL+= Superscript CTRL+SHIFT+= Hidden text CTRL+SHIFT+H Revert to default fontCTRL+SHIFT+Z Decrease point size CTRL+[ Increase point size CTRL+] Make web hyperlinkCTRL+KPAGE 4Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 5. Table ActionShortcut Keys Go to next cell Tab Go to previous cell SHIFT+Tab Go to beginning of column ALT+PageUp Highlight to beginning of columnALT+SHIFT+PageUp Go to end of column ALT+PageDown Highlight to end of columnALT+SHIFT+PageDown5 Go to beginning of rowALT+Home Highlight to beginning of row ALT+SHIFT+Home Go to end of rowALT+End Highlight to end of row ALT+SHIFT+End Column breakCTRL+SHIFT+Enter FormattingAction Shortcut Keys Select allCTRL+A CopyCTRL+C Cut CTRL+X Paste CTRL+V UndoCTRL+Z RedoCTRL+Y Left alignmentCTRL+L Center alignmentCTRL+E Right alignment CTRL+R Justified CTRL+J Indent from leftCTRL+M Decrease indent from left CTRL+SHIFT+M Hanging indentCTRL+T Decrease hanging indent CTRL+SHIFT+T Page breakCTRL+Enter Promote list item ALT+SHIFT+Left arrow ALT+SHIFT+Right arrow or Demote list item TAB Format painterCTRL+SHIFT+C Delete previous wordCTRL+Backspace Apply bulleted list CTRL+SHIFT+L Style CTRL+SHIFT+S Normal styleCTRL+SHIFT+NPAGE 5Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 6. Cursor Movement Action Shortcut Keys Select from cursor to beginning SHIFT+Home of line Select from cursor to end of line SHIFT+End Go to beginning of line Home Go to end of line End 6 Go to beginning of document CTRL+Home Go to end of document CTRL+End Miscellaneous Action Shortcut Keys Copyright symbol - ALT+CTRL+C Insert current date ALT+SHIFT+D Insert current time ALT+SHIFT+T Go to footnotes ALT+CTRL+F Show/Hide CTRL+SHIFT+8 Thesaurus SHIFT+F7Advanced- F1 to F12 Action Shortcut Keys HelpF1 Next fieldAlt+F1 Previous fieldAlt+Shift+F1 What is This Help Shift+F1 Move text or graphicF2 UnassignedAlt+F2 File Save Alt+Shift+F2 File Print PreviewCtrl+F2 Copy Text Shift F2 Edit AutoText F3 Store in SpikeCtrl+F3 Insert Spike and empty contents Ctrl+Shift+F3 Changes caseShift+F3 Edit Repeat frame F4PAGE 6Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 7. File Exit Alt+F4 File CloseCtrl+F4 Repeat a Go To or Find Shift+F4 command Previous application window sizeAlt+F5 Previous document window size Ctrl+F5 Edit bookmark Ctrl+Shift+F5 Previous position Shift+F5 Next pane F6 7 Next window Ctrl+F6 Previous window Ctrl+Shift+F6 Previous pane Shift+F6 Tools SpellingF7 Move window Ctrl+F7 Update link Ctrl+Shift+F7 Tools Thesaurus Shift+F7 Extend selectionF8 Size window Ctrl+F8 Select column or display/hide Ctrl+Shift+F8 tab and paragraph marks Shrink selectionShift+F8 Update fieldF9 Go To/Macro button fields Alt+Shift+F9 Field charactersCtrl+F9 Unlink fieldCtrl+Shift+F9 Switch field codes or results Shift+F9 Menu barF10 Enlarge Application windowAlt+F10 Enlarge Document window Ctrl+F10 Cut/Copy/Paste/Font/Paragraph/ Shift+F10 Bullets and Numbering menu bar Next fieldF11 Lock fieldCtrl+F11 Unlock fieldCtrl+Shift+F11 Previous fieldShift+F11 File Save AsF12 File Open Ctrl+F12 File PrintCtrl+Shift+F12 File Save Shift+F12PAGE 7Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 8. Microsoft Excel- 2007 Spreadsheet ActionAction Shortcut Keys Open a workbook CTRL+O New workbookCTRL+N Close a workbookCTRL+W Open the Save As dialog box F12 Save a workbook CTRL+S8 Print a workbookCTRL+P HelpF1 Open the Find tab of the Find CTRL+F and Replace dialog box Open the Replace tab of the Find CTRL+H and Replace dialog box Go to CTRL+G / F5 Quit/Exit Excel ALT+F4 Insert a new worksheetSHIFT + F11 Hide selected columns CTRL + 0 Display hidden columnsCTRL + SHIFT + 0 Hide selected rowsCTRL + 9 Display hidden rows CTRL + SHIFT + 9 Selecting & NavigatingAction Shortcut Keys All cells left of current cellSHIFT+Left arrow All cells right of current cell SHIFT+Right arrow Entire column CTRL+Spacebar Entire rowSHIFT+Spacebar Entire worksheetCTRL+A One cell up Up arrow One cell down Down arrow One cell rightTab One cell left SHIFT+Tab Top of worksheet (cell A1)CTRL+Home End of worksheet (last cell with CTRL+End data) End of rowHome End of column CTRL+Left arrowPAGE 8Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 9. Move to next worksheet CTRL+PageDown Move to previous worksheet CTRL+PageUp Cycle between open workbooks CTRL+F6 Move between panes in a splitF6 worksheet Display the active cellCTRL + Backspace Move up a cell in a selected range SHIFT + Enter Move one cell left in a selectedSHIFT + Tab range Move from corner cell to cornerCTRL and . (period)9 cell in a selected range Select the current cell(s) to theSHIFT + Home beginning of the row Select the current cell(s) to theCTRL + SHIFT + Home beginning of the worksheet Select all cells that contain aCTRL + SHIFT + O comment Select the data regionCTRL and * surrounding the active cellFormatting Action Shortcut Keys Edit within an active cell F2 Format as currency with 2CTRL + SHIFT +$ decimal places Format as percent with noCTRL + SHIFT +% decimal places Apply number formatCTRL + SHIFT + ! Apply date formatCTRL + SHIFT + # Apply time formatCTRL + SHIFT + @ Apply general format CTRL + SHIFT + ~ Apply exponential numberCTRL + SHIFT + ^ format Apply outline border to selectionCTRL + SHIFT + & Remove outline border toCTRL + SHIFT and _ selection CutCTRL + X Copy CTRL + C PasteCTRL + V Undo CTRL + Z Redo CTRL + Y Bold CTRL + BPAGE 9Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 10. Italics CTRL + I Underline CTRL + U Strikethrough CTRL + 5 Left alignmentCTRL + L Center alignmentCTRL + E Right alignment CTRL + R CTRL + SHIFT + F + Up/down Change font type arrow Enter CTRL + SHIFT + P + Up/down Change font size arrow Enter 10 Open Format Cells dialog boxCTRL + 1Data and Formulas Action Shortcut Keys Begin a formula = Enter a formula as an array CTRL + SHIFT + Enter Display Insert Function dialog SHIFT + F3 box Paste a defined name into a F3 formula Insert a AutoSum formulaALT + = Copy a formula from the cell above the current cell into the CTRL and current cell Calculate values for sheets in all F9 open workbooks Calculate values for current SHIFT + F9 worksheet Fill data down through selected CTRL + D cells Fill data through selected cells to CTRL + R the right Insert current date in the CTRL + ; worksheet Insert current time in the CTRL + : worksheet Run a Spelling CheckF7 Run the MacrosALT + F8PAGE 10Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others. 11. Microsoft PowerPoint- 2007 Presentation ActionsAction Shortcut Keys Open a presentation CTRL+O, CTRL+F12 New presentationCTRL+N Save As F12 SaveCTRL+S Print CTRL+P HelpF111 . Quit/Exit PowerPointALT+F4 FormattingActionShortcut Keys Select allCTRL+A CopyCTRL+C Cut CTR