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A briefing on heath and safety and project planning for students in engineering at Swansea University. Updated October 2009.
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EG-353 Research Project
Health and Safety
&
Project Planning
Before we Begin
A Quick Tour of the
Blackboard Site
Health and Safety
Health and Safety
Health and Safety
Safety regulations
Health and Safety
Things you must
know
Safety procedure
Health and Safety
Health and Safety
Your responsibility
Health and Safety
Risk Assessment
Health and Safety
Safe working
The School Safety Regulations
Read Them!
Object of the Safety Regulations
To assist you in observing reasonable safety measures and thereby minimise the risk of injury to yourself and also damage to property.To educate you in safety and to give you an example in laboratory organization and practice which is safe and manages risk.To allow you to follow the University’s safety Policy Statement.
See Section 1 of the Safety Regulations
University Safety Organization
Vice Chancellor
Heads of School
Members of Staff
School Safety Officer
You
See Section 5 of the Safety Regulations
Things You Must Know
Emergency Telephone Numbers
See Sections 2, 3 and 4 of the Safety Regulations
In case of emergency dial: 333
Things You Must Know
Fire arrangements– in particular your nearest exit and marshalling
point
See Sections 2, 3 and 4 of the Safety Regulations
Things You Must Know
First aid arrangements– Occupational health centre – First-aid boxes– First aiders
See Sections 2, 3 and 4 of the Safety Regulations
Safety Procedure
You are expected to act responsibly
See Section 6 of the Safety Regulations
Safety Procedure
It is your duty to report anything you consider to be unsafe to the Safety Officer
See Section 6 of the Safety Regulations
Safety Procedure
All accidents which cause personal injury and absence from work for three or more days will be reported to HSE
See Section 6 of the Safety Regulations
Safety Procedure
All minor accidents have to reported to school safety advisor
See Section 6 of the Safety Regulations
Your Safety and Responsibilities
“In academic activities, you are presumed to be untrained and uninformed in all matters of professional, personal and public safety”Practice of the school is to give you more responsibility as you progress.Particularly true of Level 3 where practical work is an essential component.Your supervisor is essentially responsible for your training and informing you of any risks associated with your project.
See Section 7 of the Safety Regulations
The Risk Assessment Form
Completed on-line by your supervisor
See Section 8 of the Safety Regulations
The Risk Assessment Form
Reviewed and accepted by you
See Section 8 of the Safety Regulations
The Risk Assessment Form
No submitted form = no practical work!
See Section 8 of the Safety Regulations
Demo
The Risk Assessment Process
Instigated by your supervisor who should– discuss your project’s risks with you– define the hazards that you may encounter– ensure that you receive necessary training– ensure that you have proper protective clothing, etc.– ensure that you are made aware of specific laboratory
regulations that apply to your project/work place.
The Risk Assessment Process
When submitted you will receive an email with link to engineering intranet
The Risk Assessment Process
You need to login to engineering intranet to indicate that you have read and understood your project’s risk assessment and to “sign it off”
The Risk Assessment Process
Your login for the Engineering Intranet is same as for University intranet.
Safe Practice in Laboratories and Workshops
Laboratories are to be kept clean and tidy
See Section 11 of the Safety Regulations
Safe Practice in Laboratories and Workshops
British Standards and Codes of Practice are to be followed
See Section 11 of the Safety Regulations
Safe Practice in Laboratories and Workshops
Services switched off at the end of the day
See Section 11 of the Safety Regulations
Safe Practice in Laboratories and Workshops
Notices must be attached to potential hazards
See Section 11 of the Safety Regulations
Safe Practice in Laboratories and Workshops
Names and contact details of personnel must be provided.
See Section 11 of the Safety Regulations
Safe Practice in Laboratories and Workshops
No smoking! No Drinking! No Eating!
See Section 11 of the Safety Regulations
Working in Labs
Working hours 8.30 am to 1.00 pm and 2.00 pm to 4.30 pm.
See Section 12 of the Safety Regulations
Working in Labs
You are not allowed to carry out experimental work outside working ours unless with explicit, documented permission.
See Section 12 of the Safety Regulations
Working in Labs
High risk equipment can only be used if you have been trained in its use and while under supervision of your supervisor, a technician or a demonstrator.
See Section 12 of the Safety Regulations
Designated High Risk Equipment
Listed in the Safety Regulations
Usable only with permission of a technician who is satisfied that you know how to safely use the equipment and understand the risks.
No workshop equipment to be used!
See Section 14 of the Safety Regulations
IT Labs
IT labs available to all students from 8.30 am to 6.00 pm on week days.
No access to IT labs at week ends.
See Section 16 of the Safety Regulations
Other Considerations
See the safety regulations for specific information on general safety and specific hazards.
Your supervisor should advise you on specific hazards that apply in your case.
See Sections 18-20 of the Safety Regulations
When in doubt, do nothingwithout expert guidance
Project Planning
Project Planning
Purpose of the plan
What to plan
How to plan
Typical plans
Gantt charts
Using the plan
Purpose of the Plan
Gets you to define the scope of your project
Purpose of the Plan
Enables you to break your project down into manageable tasks
Purpose of the Plan
Gets you to think about how to best allocate your time
Purpose of the Plan
Ensures that you record and therefore meet all the deadlines
Purpose of the Plan
Provides a means of – tracking
Purpose of the Plan
Provides a means of
– control
Purpose of the Plan
Provides a means of
– evaluation
Purpose of the Plan
Moves the ownership and responsibility for your project from your supervisor to you!
What Goes into the Plan
Aims
What Goes into the Plan
Description
What Goes into the Plan
Tasks
What Goes into the Plan
Milestones
What Goes into the Plan
Timetable
How to Plan
Discuss your project with the supervisor
How to Plan
Agree on the aims and the description
How to Plan
Get advice on the tasks
How to Plan
Put the tasks into a sequence
How to Plan
Allocate time to each task
The Project Planning Statement
Typical Plans
Aims
Description
Main tasks
Milestones
Gantt chart
The Aims
Two to five objectives that you expect to achieve.
Form the basis for assessment.
Be realistic and conservative.
Description
Your version of the project brief in your own words.
Should be discussed and agreed with your supervisor.
Should clearly indicate the type of project.
You have to own the description!
Main Tasks
Break project down into small well defined sub projects.
Can be tackled independently and completion is often marked by a milestone
Some tasks will be completed in parallel, but the key ones will form a sequence.
Some tasks will be common to all projects, others will be project specific.
Common Tasks + milestones
Project planning/progress monitoring– project planning statement, progress report
Library research– “Literature review” chapter in thesis
Write up– Thesis/extended abstract/presentation for viva
A Traditional Research Project
Typical Aim: – to determine known knowledge about a topic
Tasks:– Perform a library search (search results)
– Gather materials (copies of relevant sources)
– Extract and précis important information (abstracts)
– Compare views across sources (comparison of sources)
– Perform a critical review (literature review)
– Present the known knowledge (thesis)
An Experimental Study
Typical Aim: – to discover/verify a new theory or investigate
a new technique/material/approach
Tasks:– Understand the problem (theory)
– Design experiment (method)
– Perform experiment(s) (results)
– Discuss the results (discussion)
– Form Conclusions (thesis)
A Design Project
Typical Aim: – to design some product/prototype/software etc.
Tasks:– Gather requirements (requirements)
– High level design (conceptual design)
– Detailed design (mechanical drawing/software design)
– Implementation (product/prototype)
– Test (test results)
– Evaluate (thesis)
Milestones
External indicators of progressStandard milestones (dates specified in first briefing)
– Project planning statement (PPS)– Progress report (PR)– Dissertation and Extended Abstract– Presentation and Defense (viva)
Other milestones – Depend on the project type
How much detail?
KISS
Keep
it
simple
stupidit
A matter of time
300 hours
A matter of time
11 weeks before Christmas
A matter of time
2 weeks have already gone!
A matter of time
9 weeks before Christmas
A matter of time
8 weeks after exams
A matter of time
5 weeks to write up
A matter of time
300 / (9 + 8 + 5) = 14 hours per week
A matter of time
Tick, tock!
Gantt Chart Shows You (and your supervisor)
When you have timeHow much time you haveWhat tasks you haveWhen are milestones dueWhen you will be workingWhen you won’t be working All tasks/milestones identified in plan must appear on chartMy advice: KISS and go for a simple “waterfall model”
Typical Gantt Chart
Using the plan
Most projects will have a critical path which has to be carefully controlled
Using the plan
You may have to re-plan if progress is better/worse than expected.
Using the plan
Plan helps you to assign time to your project and your supervisor to monitor your progress and effort.
Using the plan
Failure to follow plan is not necessarily a failure of the project
Using the plan
Failure to follow the plan because it was never realistic will result in lost marks!
The Progress Report
Your first chance to publicly compare your progress against the plan.
The Progress Report
Lists achievements against plans:– Tasks completed versus tasks to be
completed– Milestones delivered– Accounts for slow or faster progress then
expected– Discusses any changes that were needed as
project aims became clearer– Presents a modified Gantt chart if appropriate
The Progress Report
Should be brief!
Peer Support Site
EG-353 Social
Ideas for Using EG-353 Social
Discuss what should go into the plan Create a huddle and ask your friends to comment on your draft planning statementUse your blog for brainstormingComment on other people’s blogsAnswer questions that your colleagues askFind and add useful applicationsShare useful resourcesInvite your supervisor to become your friend
Atkins Carbon Critical Award
Atkins C2 Award
Competitive
Worth £500 plus certificate
Projects nominated by supervisor or coordinators
Eligible projects will address carbon critical agenda
PPS is first stage … will be used to create the long list.
Other Prizes are Available
Most disciplines have a prize for best project.
Check your handbook!
Summary
Health and safety and risk assessment
Project Planning
Peer Support Site
Atkins C2 Award
What now?
Discuss your project with your supervisor and determine aims, description and main tasks. Mention the Atkins award!S/He will instigate your risk assessment.You should draft a project plan – use the template provided on Blackboard – for discussion with your supervisor a week before the deadline.Both must be complete by 5.00 pm, Friday 23rd October.
– Risk assessment completed on School Intranet– Email project plan (in Word .doc format) to designated research
group coordinator with CC to supervisor – one document please!– Name document eg-353-pps-student-number.doc.
Remember late submission = 0 marks!
Coming Next
Research Techniques and Tools
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