Effective Assessment of HRIS ImplementationEffective Assessment of HRIS Implementation

atat Sri Lanka Rupavahini CorporationSri Lanka Rupavahini Corporation

HRISHRISGroup PresentationGroup Presentation

Masters of Human Resource ManagementMasters of Human Resource ManagementUniversity of ColomboUniversity of Colombo

Group MembersGroup Members

• Mr. M.H.A.M Pathmasiri MHRM/02/12• Mr. S.A Mahinda Samarakoon MHRM/02/47• Ms. C.S Wickramarathna MHRM/02/45• Ms. D.N.H Mohotti MHRM/02/24

ContentContent

• 01. Background of the organization

• 02. Current automated system at SLRC

• 03. Effectiveness of HRIS implementation

• 04. Common evaluation

• 05. Conclusion

• 06. Recommendations for further improvement

Background of the OrganizationBackground of the Organization

• National Telecaster• Started in 1982• Present Situation –

Two main TV channels (Rupavahini & Nethra) Seven main divisions

• Number of Employees - 890

Current automated systems at SLRCCurrent automated systems at SLRC

• Time attendance system

• Finance system HRIS implementations

• Loan system• Medical system

• Booking system• Library system• Scheduling system

HRIS implementation at SLRCHRIS implementation at SLRC

• 01. Time attendance system

outsourced software use to record employee’s “in” & “out” only Leave application forwarding system is not implementing Manual attendance registers are maintained

Time attendance systemTime attendance system

Section Staff Clerical staff

01Programme Administration 88 02

02Administration 91 01

03Engineering 289 04

04Commercial 76 02

05News 104 02

06Production Services 198 06

07Finance 44 01

Total 890 18

HRIS implementation at SLRCHRIS implementation at SLRC02. Finance system outsourced software Two sub systems (Payroll, Book Keeping) Well functioning system Isolated system

03. Loan system In house development Isolated system

04. Medical system In house development Isolated system

Effectiveness of HRIS implementation Effectiveness of HRIS implementation at SLRCat SLRC

• 01. Time attendance system- Well developed software but use only for record “in” &

“out” of the employees.- Non utilization of electronic leave application facilities.- Corporation has to allocate 18 employees handle leave

matter in the Corporation- Isolated system- Technology- Software & hardware are from different companies (Now

hardware company is not functioning)

– In house Development

– Finance division is updating system but totally

separated from Finance system

– Employees can access the system, only for

checking the current situation of their loans (Loan

amount, balance payment, paid installments etc.)

– But they can’t apply their loans through the system

02. Loan system

- In house development- Three kinds medical schemas Hospitalized treatments Non hospitalized treatments Spectacle needs

- Employees can access the system but can’t proceed their medical claims through the system

03.03. Medical SystemMedical System

04.04. Financial SystemFinancial System

• Outsource Software (SAGE)• Two subsystems

01. Payroll

02. Book keeping• Not connected to other systems

Common EvaluationCommon Evaluation• Isolated systems.

• No single data truth.

• Most of the systems are in house software systems &

maintain also by them.

• Time attendance system also not fully functioning.

• Employee information is not automated.

• There is no performance appraisal system.

• Only financial system is implemented properly.

• Separate password for each and every system.

ConclusionConclusion

HRIS system of the Rupavahini corporation is not a well developed information system and it has to be further developed.

RecommendationsRecommendations• Initial Changes implement full system in the Corporation and link it with the finance

system. This will be the pilot project to implement a HRIS in the organization.

By doing this, they can reduce manual works, increase accuracy,

maintain leave registers in the system; employees also able to get their actual leave particulars without a delay form the system.

The Manages as well as employees will understand the value of a automated system and it will be an advantage to implement a full HRIS in the Corporation

RecommendationsRecommendations• Initial Changes Link Loan system with finance system very easily

updated, accurate information can obtain from the system.

link Medical system with finance Give single password to employees to logon to the

system with proper security levels.

RecommendationsRecommendations

• Ultimate Changes

Do further studies and then develop full Management information system with Personal Data and performance appraisal systems

Thank YouThank You