Embracing Undergraduate Research: Creating the Arsenal

Abigail Drescher, MACenter for Undergraduate Research & ScholarshipAugusta University

Melissa Johnson, MLISReese LibraryAugusta University

Kim Mears, MLISRobert Greenblatt, MD LibraryAugusta University

31st Annual NASIG Conference Embracing New Horizons

Albuquerque, NM June 10, 2016

Embracing Our History

Creating a Research University

The University Libraries

Reese Library, Summerville Campus

Greenblatt Library, Health Sciences Campus

Scholarly Commons

• Faculty Publications• Student/Faculty Research• Theses and Dissertations• Historical• Institutional Artifacts

Content of Repository

Embracing Undergraduate Research

University Strategic Priority

SP 3: Be a Nationally & Internationally Recognized Leader in Research, Discovery, And Scholarship

SP 3: Organizational Goal 4

Promote a culture of undergraduate and graduate student research.

Augusta University embraces a culture of student research, supporting efforts to grow undergraduate research. We are devoted to encouraging collaborative research between faculty and students throughout the enterprise. We encourage original research and creative activity by students in all areas and disciplines of the University

Center for Undergraduate Research

• Started in 2007• Supports faculty-led research

and scholarly activity with undergraduates at Augusta University

• Brown Bag Seminar Series• Promotes culture of UR at AU• Works closely with the AU

Honors Program

Summer Scholars• 6 Weeks during Summer Semester• Faculty submit proposals for projects• Students must apply for program• Receive stipend for 20 hours per week of

research– Heroes and Villains– Pancreatic Cancer– Police Perception after Ferguson

On the Shoulders of Giants

• Student organization• Student majors from

various departments• Psychological Sciences

• Biological Sciences

• Political Science

• Vision• Student reviewers

CURS Student Organization: On the Shoulders of Giants

Embracing Library Research

Collaborators

Libraries: Kim Mears, Scholarly Communications Librarian and

Melissa Johnson, Electronic Resources & Serials Librarian

Student Organization: On the Shoulders of Giants, Khadijah Alexander (President)

CURS: Abigail M. Drescher, Program Coordinator

Resources Consulted• Council on Undergraduate Research

(CUR)– Cur.org

• "How to Start an Undergraduate Research Journal"

– D. Alexis Hart• “Undergraduate Research Offices &

Programs: Models & Practices” – Edited by Joyce Kinkead and

Linda Blockus

Image Source: Alexandre Duret-Lutz, https://flic.kr/p/uiC8U, (CC-BY-SA 2.0)

Models of URJs

Student Run

Faculty Run

Hybrid

Student Publishing

• Entering into a (discipline-based) research community• Intellectual value to students of writing and rewriting in a

public forum. • Seeing the student as a producer of knowledge.• Faculty & student engagement outside of the classroom• The value of making student research public.

(Hart 2012, 5-7)

Reviewing Options for Publication• Examples of Augusta University publications• Discuss publishing possibilities

– Print vs. Online– Academic vs. Creative

Other Universities with URJs• Georgia Tech• UGA• University of North Georgia • Appalachian State• University of Pittsburgh• Furman

• Journal for Undergraduate Research Opportunities (JURO)• Began in 2001• Journal Staff – Students• Faculty – Editors in chief• Published annually – yearly CURO conference presentations• 2010 issue published to website - http://juro.uga.edu/• Now published as one PDF• http://curo.uga.edu/sites/default/files/docs/juro/Final_JURO_2015.pdf

University of North Georgia• University of North Georgia • Began in 2012• Faculty Editors/Student authors • Digital Commons BePress• Use BookLogix to print entire issue• Individual articles indexed• Regional • Research and creative works • http://digitalcommons.northgeorgia.edu/papersandpubs/

Furman University

• Electronic Journal of Undergraduate Mathematics

• Online-only • BePress • Students must have sponsor• Faculty – Editor• http://scholarexchange.furman.edu/fuejum/

Georgia Tech

• Began in 2008• Biannually – print and electronic• Accepts rolling submissions from undergraduates at GT• Uses Website – individual articles available or whole PDF• 2013 – published articles in conjunction with MIT • Student Run• www.gttower.org

• Appalachian State • “Edited by undergraduates with the help of a faculty

board”• Annual publication• Began in 2004• Electronic publication • One PDF• “EBSCOhost Discovery Service” • Part of university website -

http://historymatters.appstate.edu/

University of Pittsburgh

• Forbes & Fifth • Student Run• Published Spring & Fall • Print & Electronic - CC-BY• Research and Creative

Works (Interdisciplinary Collaboration)

• D-Scribe Digital Publishing thru library http://www.asundergrad.pitt.edu/our/forbes-fifth-journal

Traditional Publication

Web hosting: $$$

Submission and peer review workflow system: $$

CLOCKSS archival service: $$$

Arsenal Journal in Repository

Web hosting: FREE

Submission and peer review workflow through various systems: FREE

Archival service through repository: FREE

Publishing Models

Researched other models of journal hosting – Coyote Papers (University of Arizona)– Transforming Education (Augusta University)– Metadata (Dublin Core)

Publishing in the Repository

DSpaceCommunit

y

Sub-Communit

y

Collection

Items

Collection

Communities

Administrative UnitsCenters & InstitutesColleges & ProgramsConferences, Workshops, & LecturesOpen Access JournalsTheses and Dissertations

Embracing the Journal’s Identity

Name, Purpose, & Infrastructure

What’s in a Name?• Finding a name for an UR journal is a process

Students Administrators Communications and Marketing

Augusta Arsenal

Image Source: Heather Hopkins

• to promote and highlight the undergraduate research from a wide range of disciplines conducted at Augusta University

• Facilitate scholarly collaborations between students and faculty

• Expose students to the publication and peer review process

Arsenal: The UR Journal of Augusta University

Aims and Scope• To represent and highlight undergraduate research of academic and

scholarly value from a wide range of disciplines at Augusta University• To involve undergraduate students in the peer review process under the

guidance of faculty mentors• To provide an opportunity for undergraduate students to prepare research

and scholarly papers for publication• To create an outlet for undergraduate research to be presented in a

professional environment• To create a platform for undergraduate research to gain recognition for their

achievements• To enhance students’ qualifications for career and academic goals post-

graduation

A section of the journal will be dedicated to listing undergraduate scholarly work that has been presented in non-manuscript format by AU students. 

Journal Infrastructure

ISSN

URL

DOI

Email

Aims &

ScopeMet

a Data

Title

Metadata• Author: LastName, FirstName• Affiliation: Student(s) Department • Title of Work• Abstract • Subjects (keywords and LC

Subject Headings)• Student’s advisor • Date of publication or distribution• Sponsor (if funded)• DOI• Series/Report No.

ISSNMaintains metadata on Journal

– name– format– publisher– frequency– price– url

Provide link to published issuehttp://www.loc.gov/issn

DOI

• Digital Object Identifier• CrossRef Member• Charge per article• http://www.crossref.org/

Copyright

• Author’s Rights• Creative Commons

– Attribution– Non-commercial – No derivatives

Image Source: Public Domain, https://en.wikipedia.org/wiki/Copyright#/media/File:Copyright.svg

Journal Website = LibGuide

http://guides.augusta.edu/Arsenal

Embracing Processes and Procedures

Submission Guidelines(Created by student organization and program coordinator)

• Must be student at Augusta University• Students must be primary author• No previously published works or works submitted elsewhere• Establish Format

– Style: APA (American Psychological Association), 6th Edition, 12 pt. Times New Roman font, double spaced, 1 inch margins

– Language: English– File Format: Microsoft Word– Abstract: 150-250 words– Length: 2,000 - 6,000 words

Criteria for Acceptance• Created by student organization and program organization• Rubric created by student organization• Example of content:

– Title• How relevant is the title to the content?

– Abstract• Does the depth of the abstract relate to the depth of the paper?• Is the information provided in the abstract a good summary of

the paper?• Is the abstract concise?

– Introduction• Is there sufficient information in the introduction?• Is there a clear hypothesis or purpose that relates to the

research?

Faculty Research Mentor Form

Submitting Articles

Submission Form

Blind Peer Review

AUTHOR(S)

FACULTY ADVISOR MANAGING EDITOR

OSG PRESIDENT/VICE PRESIDENT

ON THE SHOULDERS OF GIANTS

FACULTY REVIEWER

STUDENT REVIEWER

Peer Reviewers

• Collaboration between faculty and student to complete peer review and recommend decision– On the Shoulders of Giants Members– Major/Minor in subject area

• Decision– Accept / Accept with Revisions / Reject

Editorial Board

3 Faculty Members– Campus Faculty Members– 2 Librarians– President and Vice President of student organization

Editorial Process • Step 1: New submission• Step 2: Blinding• Step 3: Select the reviewer• Step 4: Acceptance or Rejection• Step 5: Author Revision• Step 6: Resubmission• Step 7: Copyediting and Proofreading• Step 8: Typesetting• Step 9: Publication

Next Steps

Supporting students

• How to write for publication• Style and formatting guidelines• Literature searching• FAQs

Call for papers

• Table at ClubFest• Posted on “Stall Wall”• First Call for Papers –

January 2016• 6 submissions

Image source: ashley.adcox, https://flic.kr/p/4FxXpX (CC BY-NC-ND 2.0)

Copyediting

• Correct grammar and punctuation mistakes

• Ensure that spelling is correct and consistent and follows journal style

• Ensure that the paper is properly referenced using APA 6th edition

• Cross-check the references and any tables and figures

Image source: Benjamin Solah , https://flic.kr/p/6oDVX2, (CC BY-NC 2.0)

Typesetting

Creating an article layout and template– Whitespace– Columns– Margins– Page number placement– Font– Headings/subheadings

Publishing the First Issue

• Goal: publish by end of Summer 2016

Image source: SierraTierra, https://flic.kr/p/8nEGtU (CC BY 2.0)

Embracing Challenges

Considerations

• University Name Change• Insufficient Submissions

• Deadline extension• Resubmission after author revisions • Changing Publication Boards

Image Source: CollegeDegrees360, https://flic.kr/p/cEJH2A, (CC BY-SA 2.0)

Faculty Apprehension

Sustainability

• Student Organization/Graduating Students

• Faculty Changes

Future Directions

• Directory of Open Access Journals (DOAJ)• Subscription Notifications• Faculty Buy-In• Marketing• Indexing

References

Council of Undergraduate Research. (2016). Council on Undergraduate Research. Retrieved from www.cur.org

Hart, Alexis D. (2012). How to Start an Undergraduate Research Journal. Washington, DC: Council on Undergraduate Research.

Kinkead, J., & Blockus, L. (Eds.). (2012). Undergraduate Research Offices & Programs: Models & Practices. Washington, DC: Council on Undergraduate Research.

Questions