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History and documentation of a Public Access digital video file collection for scheduling.
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MANAGING DIGITAL VIDEOFrom Practice to Theory
"It's a rather rare phenomenon for an established medium to die. They usually expand wildly in their early days and then shrink back to some protective niche as they are challenged by later and more highly evolved competitors . . . but some media do, in fact, perish." …………. Bruce Sterling Dead Media Manifesto
Some CaveatsDigital/Analog Library Grew Organically
Workflow is is tried to hardware
Ultra Nexus WinLGX
Simultaneous Playback/encoding
Good: Combines Playback
MPEG-2
Some Caveats
This is NOT Digital preservationThis is NOT Tape preservationThis is service copy organization
$53,476.50Digital Betacam VTR
$47Sony BCT-D124L 124 Minute
WorkflowInside
Outside
Traditional
Digital
Traditional SidePrograms come in from outside (Import, Local Import)
not archived
Played
if digital, erased,
if traditional format, given back.
Programs from inside the facility
added to database.
Weeded then stored as tape in subbasement.
Digital SideDigital side
Outside the facility (few but growing)
Inside the facility (from FCP)
and from below (tapes from the subbasement that are digitized from regular playback)
Most import programming=DVDs
Speaking of the Tape Library (Intellectual)
Unique identifier=Program Number + Episode NumberCheck box for NAS
Speaking of the Tape Library (Physical)
Weeding:
Programs dating back to 1981.
Lightly culled during 2005 facility move. Library is considered a working library and environmental conditions are access storage.
Tape Environment
Date Time Temperature Humidity Low Temp2 Hi Temp Hi Humidity Low Humidity
6/1/12 15:09 71.4 44 67.4 67.4 44 426/4/12 09:56 67.7 43 65.0 67.7 43 436/5/12 09:08 66.7 44 66.5 67.2 44 436/5/12 16:39 66.5 44 66.5 67.6 44 446/6/12 13:57 66.5 44 66.7 68.0 45 436/8/12 16:10 66.7 42 66.5 67.0 44 426/11/12 16:30 66.7 46 66.3 67.6 46 426/13/12 18:18 66.5 41 66.5 66.9 48 416/18/12 15:13 66.7 48 66.3 66.9 48 416/19/12 16:45 66.9 50 66.7 66.7 50 476/20/12 19:40 66.9 50 66.7 66.9 52 476/22/12 17:49 66.9 47 66.0 67.1 52 476/27/12 15:10 66.5 43 66.0 67.0 53 447/7/12 17:32 67.6 54 67.0 67.5 59 427/8/12 16:41 67.6 50 66.0 68.0 61 507/12/12 15:32 66.7 45 67.2 68.0 51 457/13/12 16:50 67.2 49 67.4 67.6 55 447/16/12 17:16 68.0 54 67.0 67.8 66 467/17/12 16:19 67.4 51 67.1 68.7 54 517/18/12 14:39 67.2 50 66.7 67.0 52 487/20/12 16:31 67.4 48 67.6 68.0 53 487/23/12 15:58 66.9 48 67.1 68.0 48 447/24/12 17:02 66.9 50 67.2 67.6 50 447/27/12 15:08 66.7 50 66.3 67.1 56 46
Temp and Humidity in the AFW Tape Vault From 6/1-7/27
Environment
Drive Usage
Environment
FREE
That looksLike PAC man
Percentage of Chart
Not pac man
File Management Program
Began with a Bang Was Reactive not
Proactive
Digital File Generation
Digitizing Program Began in 2007 with the purchase of first file playback system.
Format of programs played.
Data from Leightronix playback logs
Nov Dec Jan Feb Mar Apr
Loss of 1 terabyte of programs
Worst Case Scenario
What we lost
Upside: Didn’t lose much content because we are still a tape based house.Some of the lost content was doomed anyway
Upside: Didn’t lose much content because we are still a tape based house.Some of the lost content was doomed anyway
Depending on set up: Staff Time Another play on old
tapes 3000 hours
What We Gained A fresh start Unique identifiers or a
better naming convention The ability to track
digitized programs though the system
An easier way to count different categories of programs (local, import)
What We Gained (continued) A hard look at our
Collection Development Policy
The impetus to weed an uncontrolled collection
Discussions about access
The American Library Association defines collection development policies (CDP) as “documents which define the scope of a library's existing collections, plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution's goals, general selection criteria, and intellectual freedom”.
The American Library Association defines collection development policies (CDP) as “documents which define the scope of a library's existing collections, plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution's goals, general selection criteria, and intellectual freedom”.
What We Gained (continued) Discussions about new
content management solutions
The development of a records management schedule for digital files
Peace of Mind
The American Library Association defines collection development policies (CDP) as “documents which define the scope of a library's existing collections, plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution's goals, general selection criteria, and intellectual freedom”.
The American Library Association defines collection development policies (CDP) as “documents which define the scope of a library's existing collections, plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution's goals, general selection criteria, and intellectual freedom”.
What We Had
What We Wanted
What We Bought
behold…the answer to all your problems. Hewlett Packard x1600behold…the answer to all your problems. Hewlett Packard x1600
48 terabyte (24 use, 24 backup)
Who Helped Us
Our ITEHSOur ITEHS
CMS wishlist1. Must be able to migrate existing data from
Microsoft Access database
2. Must be able to export Csv
3. Program Playback: Searchable Fields
4. Program Scheduling: Reports
Daily playback log by time
Daily playback by unique identifier (Tape Number/DateCreated)
Tape labels
Monthly playback statistics
Length Genera Producer Keywords Series Title Episode Title Unique Identifier (Tape Number) Format Location Archive Date Created Status (Played or unplayed)
CMS wishlist
the program as it should be Public face Private face Regional collaboration
Digital Collection Building•Library of Congress, "Selection Criteria for Preservation Digital Reformatting"
•Columbia University, "Selection Criteria for Digital Imaging Projects" •University of California, "Selection Criteria for Digitization" •Harvard University, "Selection for Digitization: a Decision-Making Matrix"
•National Agricultural Library, "Selection Criteria and Guidelines" •Oxford University, "Decision Matrices and Workflows" (Appendix B) •National Library of Australia Digitisation Policy, 2000-2004.
