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MICROSOFT WORD is a component of Microsoft Office, an application used to encode and

manage data, making letter documents, text editing and similar works.

MICROSOFT EXCEL is a component of Microsoft Office, an application used to encode data

and manage data, create formula for mathematical and logical expressions and more.

The Home Tab

1. Clipboard ribbon – a part of the home tab that contains the copy, cut, paste and format

painter icon

2. Font ribbon – is used to customize the font face, style, color, fill, size and font effects.

3. Alignment ribbon – customizes the alignment or orientation of the paragraph, line or

segment.

4. Number ribbon – customizes the number presentation as to decimal, fraction, percentage and

more.

5. Styles ribbon – is used for managing cells, tables and conditional formatting for managing

rules in logical or mathematical expressions.

6. Cells ribbon – customizes cells and worksheet like inserting cells, formatting the cells and

deleting cells.

7. Editing Tab – contains Autosum, sort and filter, and find and select icons.

The Insert Tab

The Insert Tab contains the following ribbons

1. Tables 2. Illustrations 3. Charts 4. Sparklines 5. Filter 6. Links

7. Text 8. Symbols

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The Page Layout Tab

The Page Layout Tab contains the following ribbons

1. Themes 2. Page Setup 3. Scale to fit 4. Sheet Options 5. Arrange

The Formula Tab

The Formula Ribbon contains the following:

1. Function Library 2. Define Names 3. Formula Auditing 4. Calculation

The Data Tab

The Data Tab contains the following ribbon:

1. Get External Data 2. Connections 3. Sort & Filter 4. Data Tools 5. Outline

The Review Tab

The Review Tab contains the following ribbons:

1. Proofing 2. Language 3. Comments 4. Changes

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The View Tab

The View Tab contains the following ribbons:

1. Workbook Views 2. Show 3. Zoom 4. Window 5. Macros

Common Error Symbols in MS Excel

1. Microsoft Excel displays the #DIV/0! error when a number is divided either by zero (0)

or by a cell that contains no value.

2. Microsoft Excel displays #N/A in one or more cells on a worksheet. This error indicates

that a value is not available to a function or formula.

3. Excel displays #NAME? in one or more cells on a worksheet. This error occurs when

Microsoft Excel does not recognize text in a formula.

4. Microsoft Excel displays #NULL! in one or more cells on a worksheet. This error

occurs when you specify an intersection of two areas (ranges) on a worksheet that do

not intersect. The intersection operator is a space character between references.

5. Microsoft Excel displays #NUM! in one or more cells on a worksheet. This error

indicates that a formula or function contains invalid numeric values.

6. Microsoft Excel displays #REF! in one or more cells on a worksheet. This error occurs

when a cell reference is not valid.

7. Excel displays the #VALUE! error in one or more cells in a worksheet. Microsoft Excel

may display the #VALUE! error if your formula includes cells that contain different

data types. If error checking is enabled and you position the mouse pointer over the

error indicator, the ScreenTip displays "A value used in the formula is of the wrong data

type." You can typically fix this problem by making minor changes to your formula.

Operators:

(+) – Addition

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(-) – Subtraction

(*) – Multiplication

(/) – Division

(^) – Exponential Form

Separators

( ) – Parenthesis – used to override the order of the operation.

(,) – Comma – used as separator for non-contiguous cells in a formula.

(:) – Colon – used as separator for contiguous cells in a formula.

Opening Microsoft Excel

Point to All Programs

Point to Microsoft Office

Click Microsoft Office Excel 2007

Click Start

Elements of an Excel

Workbook

Quick Access Toolbar

Tabs Title Bar

Office button

Ribbon

Name box

Worksheet area

Status bar

Active cell

Formula bar

Cell pointer

Vertical scroll bar

Horizontal scroll bar

Worksheet tabs

Elements of a Worksheet Area

Name box

Formula bar

Cell pointer

Active cell

Select all button

Row header

Column header

Fill handle (+)

Gridlines

Keyboard Navigation

Changing the Active Cell - GoTo Feature

Click Home Tab

Click Find & Select,

Then Go to

Type cell address in the Reference box and click OK

Saving a Workbook …/2

Enter location for saving the file

Enter file name Click Save Note or change

file type

Naming a Workbook (File)

• Up to 255 characters including – drive letter – folder names – spaces

• Excluded special characters include

forward slash (/) question mark (?)

backslash (\) quotation mark (“)

greater than sign (>) colon (:)

less than sign (<) semicolon (;)

asterisk (*) pipe symbol (|)