College admission system

Project Report

College Admission System

Submitted by:

Sourabh Upadhyay Roll no. 14144457

Under Supervision of:

Prof. R.K. Tiwari (HOD)Prof. Anil Prajapati

DEPARTMENT OF COMPUTER SCIENCEGOVT. MADHAV SCIENCE COLLEGE, UJJAIN

March 2017

ACKNOWLEDGEMENT

We are pleased to acknowledge Prof. R.K. Tiwari and Prof. Anil Prajapati

for their invaluable guidance during the course of this project work. As our

project COLLEGE ADMISSION SYSTEM which envelops the automation of

all work. We have tried our level best to make our project as simple possible.

We would also like to give special thanks to all the talented personalities of our

institute who had given us a moral support completing our visual basic project.

Sourabh Upadhyay

Roll no 14144457

2 | C o l l e g e A d m i s s i o n S y s t e m

CONTENTS

1. Introduction2. Problem specification3. Background and related work4. Scope5. Goals 6. Hardware Requirements7. Proposed System8. Overview 9. Flow chart10.Frame work of html

o Registration formo Enrolment formo Examination form

11.Output screen12.Data flow diagram 13.Design and implementation constraints14.Student view functionality15.Experimental result16.Supplementary requirements17.Other nonfunctional requirement18.Conclusion 19.Reference

INTRODUCTION


Today all the work at the time of admission of the students is done manually by ink

and paper, which is very slow and consuming much efforts and time. In the modern

world of technology, computer are affecting our lives in more ways than we probably are

aware of COMPUTERIZED MANAGEMENT maintaining information of an educational

institute, colleges, other the list is endless. The main principle behind the need of college

admission system is easy supervision of institutes. It can handle the details of students such

as fee details or marks details. This Student Database has been designed taking into account

the practical needs to manage a Students data. Moreover, it provides security at product

level as well as user level. Its design concentrates on 4 types of users:

1. Admin

2. Students

3. Account

4. Student section

PROBLEM SPECIFICATION


Student admissions are a vital part of any College’s running because students are what keep

a College alive. The student admission is one of the most important activities within a

College as one cannot survive without students. A poor admissions system can mean fewer

students being admitted into a College because of mistakes or an overly slow response time.

The process begins with a potential student completing an application form through the

Universities and Colleges Admissions Service, the first step for students is to apply directly to

the College through a custom online form. The next step is for the Admissions service centre

has to review the application and ensure that all of the required information has been

provided. The application in its entirety is then forwarded, complete with a

recommendation, to the respective department’s Admissions Tutor, who has the final say as

to whether each potential student is Accepted or rejected. Before making a decision, the

Admissions Tutor reviews the application and the additional documentation, comparing the

academic credentials to a list of College rankings and previous, similar applications.

BACKGROUND AND RELATED WORK


The main aim of our project is to develop the application which will be useful in college

admission system. As this college admission system project includes the admission process

of student, starting from when the student takes admission in college in first year till that

submission of examination form from the college. The requirement of the student is to:

Login to the system through the first page of the application.

New student registration after logging into the system.

View/change his/her details.

Can get help through the help option to view different features of the system.

Admin login should be present who can read as well as remove any uploads.

The student details in separate records are tedious task. Referring to all these records and

updating is needed. Since the number of students are growing and management has to

handle records of all of the students, it is facing the little bit problems in Maintaining

the records of students.

SCOPE


This project’s aim is to automate the system, pre-checking the inclusion of all required

material and automatically ranking each student’s application based on a number of criteria.

These criteria include the ranking of their College, their grade at said College and their

language grade Certificate. The data used by the system is stored in a database that will be

the centre of all information held about students and the base for the remainder of the

process after the initial application has been made. This enables things to be simplified and

considerably quickened, making the jobs of the people involved easier. It supports the

current process but centralizes it and makes it possible for decisions to be made earlier and

easier way.


GOALS

The main goal of the system is to automate the process carried out in the organization with

improved performance and realize the vision of paperless admission. Some of the goals of

the system are listed below:

Manage large number of student details.

Manage all details of student who registered for the course and send appropriate

details about the course to the students account.

Create student accounts and maintain the data’s effectively.

View all the details of the students.

Create the statistical reports to facilitate the finance department work.

Manage the details of hostellers and facilitate the allotment of hostels rooms for the

students.

Reduce the work load in interview the students for selection and Counseling should

be very effective rather than direct methods.


HARDWARE REQUIRMENT

CPU : Intel i3 Processor

RAM : 1 GB

HDD : 1 TB

MOITOR : V.G.A, LCD, LED

Keyboard, Mouse, Printer.

PROPOSED SYSTEM

It is automated computerized web based software system.

It uses technologies like HTML.

It is easy to operate.

Attractive User Interface.

OVERVIEW


Overall Description will describe major components of the system, interconnection

and external interfaces.

Specific Requirements will describe the functions of actors, their role in the system

and constraints.

Overall Description :

The rest of this document will give further details on the overall product description,

including the hardware, software, and communications interfaces, product functions, user

characteristics, and any assumptions that will be made.

Specific Requirements :

The college will also include the specific requirements needed. These will include the

functions, performance, design, and software attributes. This document is organized in a

logical manner and is easy to follow. Readers should refer to the table of contents,

appendices, or index if looking for something in specific. Otherwise, reading this document

from start to finish will start with a vague description and get more specific and detailed as

changing sections and reading further.

FLOW CHART


RAGISTRATION FORM


START

RAGISTRATION FORM

FORM

FILL UP FORM

RAGISTRATION NO GENRATED

SUBMIT

ENROLLMENT FORM


SUBMIT

D.O.B

FILL UP ENROLLMENT FORM

ENROLLMENT NO GENRATED

SUBMIT

RAGISTRATION NO

EXAMINATION FORM


SUBMIT

YEAR/SEM

FILL UP EXAMINATION FORM

FORM SUBMITTED SUCCESSFULLY

SUBMIT

ENROLLMENT NO

FRAME WORK OF HTML

Registration form

<html><head><title>Registration form</title></head><body><form action="" method="post" name="form1"><table width="50%" border="2" bordercolor="yellow"><caption aline="center"><b><u>Ragistration Form</u></b></caption><tr><td width="30%">First Name:</td><td width="70%"><input type="text" name="textfield1"></td></tr><tr><td>Middile Name:</td><td><input type="text" name="textfield2"></td></tr><tr><td>Last Name:</td><td><input type="text" name="textfield3"></td></tr><tr><td>Father Name:</td><td><input type="text" name="textfield4"></td></tr><tr><td>Mother Name:</td><td><input type="text" name="textfield5"></td></tr><tr><td>contact no:</td><td><input type="text" name="textfield6"></td></tr><tr><td>12th Roll no:</td><td><input type="text" name="textfield7"></td></tr><tr>


<td>12th persentage:</td><td><input type="text" name="textfield8"></td></tr><tr><td>College:</td><td><select name="select"><option>Govt. Madhav arts college,ujjain</option><option selected>Govt.Madhav science PG college, ujjain</option><option>Govt.holkar science college,Indore</option><option>Govt.J.N.S.college,Shujalpure</option><option>Govt. S.K.P.college,Dewas</option><option>Govt.G.D.C.college,ujjain</option></select></td></tr><tr><td>State:</td><td><select name="select"><option>Maharashtra</option> <option>U.P</option><option selected>Madhya Pradesh</option></select></td></tr><tr><td>Address:</td><td><textarea name="textarea"></textarea></td></tr><tr><td>Email ID:</td><td><input type="text" name="textfield9"></td></tr></table><p>Gender:<br><input name="radiobutton" type="radio" value="radiobutton">male<br><input name="radiobutton" type="radio" value="radiobutton">female</p><p><input name="Reset" type="Reset" value="Reset"><input name="Submit" type="Submit" value="Submit"></p></form></body></html>


OUTPUT SCREEN


Enrollment form

<html><head><title>Enrollment form</title></head><body><form action="" method="post" name="form1"><table width="45%" border="2" bordercolor="yellow"><caption aline="center"><b><u>Enrollment Form</u></b></caption><tr><td width="30%">First Name:</td><td width="70%"><input type="text" name="textfield1"></td></tr><tr><td>Middile Name:</td><td><input type="text" name="textfield2"></td></tr><tr><td>Last Name:</td><td><input type="text" name="textfield3"></td></tr><tr><td>Father Name:</td><td><input type="text" name="textfield4"></td></tr><tr><td>Mother Name:</td>

<td><input type="text" name="textfield5"></td></tr><tr><td>College name:</td><td><select name="select">


<option>Barkatullah university</option><option selected>Vikram university</option><option>DAVV university</option></select></td></tr><tr><td>College:</td><td><select name="select"><option>Govt.Madhav arts college,ujjain</option><option selected>Govt.Madhav science PG college, ujjain</option><option>Govt.holkar science college,Indore</option><option>Govt.J.N.S.college,Shujalpure</option><option>Govt. S.K.P.college,Dewas</option><option>Govt.G.D.C.college,ujjain</option></select></td></tr><tr><td>State:</td><td><select name="select"><option>Maharashtra</option> <option>U.P</option><option selected>Madhya Pradesh</option></select></td></tr><tr><td>Address:</td>

<td><textarea name="textarea"></textarea></td></tr><tr><td>Email ID:</td><td><input type="text" name="textfield6"></td></tr><tr><td>Contect No:</td><td><input type="text" name="textfield7"></td></tr></table>


<p>Gender:<br><input name="radiobutton" type="radio" value="radiobutton">male<br><input name="radiobutton" type="radio" value="radiobutton">female</p><p><input name="Reset" type="Reset" value="Reset"><input name="Submit" type="Submit" value="Submit"></p></form></body></html>

OUTPUT SCREEN



Examination form

<html><head><title>Examination form</title></head><body><form action="" method="post" name="form1"><table width="45%" border="2" bordercolor="yellow"><caption aline="center"><b><u>Examination Form</u></b></caption><tr><td width="30%">First Name:</td><td width="70%"><input type="text" name="textfield1"></td></tr><tr><td>Middile Name:</td><td><input type="text" name="textfield2"></td></tr><tr><td>Last Name:</td><td><input type="text" name="textfield3"></td></tr><tr><td>Father Name:</td><td><input type="text" name="textfield4"></td></tr><tr><td>Mother Name:</td><td><input type="text" name="textfield5"></td></tr><tr><td>university name:</td><td><select name="select"><option selected>Vikram university</option><option>Barkatullah university</option><option>DAVV university</option></select></td></tr><tr><td>College:</td>


<td><select name="select"><option>Govt.Madhav arts college,ujjain</option><option selected>Govt.Madhav science PG college, ujjain</option><option>Govt.holkar science college,Indore</option><option>Govt.J.N.S.college,Shujalpure</option><option>Govt. S.K.P.college,Dewas</option><option>Govt.G.D.C.college,ujjain</option></select></td></tr><tr><td>State:</td><td><select name="select"><option>Maharashtra</option> <option>U.P</option><option selected>Madhya Pradesh</option></select></td></tr><tr><td>Subject:</td><td><select name="select"><option selected> CS,Mathematics,Physics,Foundation</option><option>IT, Mathematics,Physics,Foundation</option><option>CA,Mathematics,Physics,Foundation</option></select></td></tr><tr><td>Enrollment No:</td><td><input type="text" name="textfield6"></td></tr><tr><td>Email ID:</td><td><input type="text" name="textfield7"></td></tr><tr><td>Contect No:</td><td><input type="text" name="textfield8"></td></tr></table>

<p>Gender:<br>


<input name="radiobutton" type="radio" value="radiobutton">male<br><input name="radiobutton" type="radio" value="radiobutton">female</p><p>Student Type:<br><input name="checkbox" type="checkbox" value="checkbox">Regular<br><input name="checkbox" type="checkbox" value="checkbox">private</p> <p><input name="Reset" type="Reset" value="Reset"><input name="Submit" type="Submit" value="Submit"></p></form></body></html>


OUTPUT SCREEN


DATA FLOW DIAGRAM

No log in Failed send application form

NO

No Yes Student

No information Yes

Yes Yes

DESIGN AND IMPLEMENTATION CONSTRAINTS


Home page

Log in

Student

Examination form

Enrolment

Acceptance /Rejection

Online payment

Download admit card when available

Cashier

Admin

Some of the design and implementation constraints identified are listed below:

o Student is not allowed to register for more than three courses.

o Student not has any rights to edit any data in the system.

o Student pays the application fees in DD or MO to register for Course.

o Online Payment facility may be restricted if the College not want this facility

for some reasons.

o This system is not support distributed database Facility.

o System is limited to HTTP/HTTPS Protocols.

STUDENT VIEW FUNCTIONALITY:


Registration and Login System:This will enable the system to display personalized information when the user logs in and

certain information, such as name and address, to be added to each application

automatically. Giving each student a specific ID will also allow a user to apply to a number of

courses, while giving the system a way to prevent unnecessary duplication of applications.

Update Details: Applicants, admissions staff and tutors will all have the ability to update their personal

details at any time. Applicants, however, will also be able to update their application

details. After the user has confirmed the update, an e-mail is dispatched with the original

and new details as confirmation. The only time an application will be locked for editing

will be when it has been submitted to a tutor for review, after which point the

application will no longer be accessible by the user.

EXPERIMENTAL RESULTS


Our College Admission System is online for student. It includes admin, student and office

sections. Each section of office is helpful for student like exam, student and account.

Experimental result of our College Admission System is student's admission will be done by

online.& notice board application which is based on android is give notification to each

section[9]. Each process includes in requirement of our project are going to be fulfilled.

Input: Input will be details of students like marks, personal etc while filling the admission

form. Also the notice will be send for check whether the student gets the notification.

Output: That admission form will get submitted by student with student’s fee details and

admission of the student will get confirmed. And all the student details will be available and

accessible as per the requirement of the various sections in the college. Also the student will

gets notified by message.

Analysis: After filling the admission form student will go for account section and here the

accountant will enter the Unique ID No. provided by Admin Then after verification of the

form will be done by student section

SUPPLEMENTARY REQUIREMENTS


Immediate Feedback: The System must try to answer all the queries of the students and it

should provide immediate feedback after getting any request from the students. The system

must provide the illusion to the students that, they are contact the real peoples for process

the Admission task.

Reduce the Cost of Admission Process: The main aim of the System is to reduce the cost

needed for Admission Process, so it automatically reduces the manual power needed to

perform the entire task and improve the quality of the work.

Increase the Quality of the Process: The System facilitates the work of the universities and

the same time it must reduce the work load of the organization with expected quality.

Quality in the sense, the system try to avoid the mistakes that are usually happen during the

Admission Process because names of the students sometimes missed in the selected list and

call letters for the students also not send properly to the qualified students. Make the

Interface Simple as Possible.

Reduced Time: To perform any task time is one of the important factors to consider. If the

system not utilize properly time, than the entire aim of system is fails and the system is fails

to reach its goal. So time take to process all these activities should be less but the output

should be effective.

OTHER NONFUNCTIONAL REQUIREMENTS


Performance RequirementsSome Performance requirements identified is listed below:

o The database shall be able to accommodate a minimum of 10,000 records of

students.

o The software shall support use of multiple users at a time.

o There are no other specific performance requirements that will affect development.

Security RequirementsSome of the factors that are identified to protect the software from accidental or malicious

access, use, modification, destruction, or disclosure are described below. Specific

requirements in this area could include the need to:

o Utilize certain cryptographic techniques

o Keep specific log or history data sets

o Assign certain functions to different modules

o Restrict communications between some areas of the program

o Check data integrity for critical variables

o Later version of the software will incorporate encryption techniques in the

user/license authentication process

Portability RequirementsSome of the attributes of software that relate to the ease of porting the software to other

host machines and/or operating systems. This may include:

Java is used to develop the product. So it is easiest to port the software in any environment.

MaintainabilityThe user will be able to reset all options and all stored user variables to default settings.


ReliabilitySome of the attributes identified for the reliability is listed below:

All data storage for user variables will be committed to the database at the time of entry.

Data corruption is prevented by applying the possible backup procedures and techniques.

Usability requirementsSome of the usability requirements identified for this system are listed below:

o A logical interface is essential to an easy to use system, speeding up common tasks.

o Error prevention is integral to the system and is provided in a number of formats

from sanity checks to limiting free-text input.

CONCLUSION


In this way we are going to develop college admission system, which is helpful for Reduction

in manual work so less manpower required. Students’ records can be accessed within few

seconds, Clarity in account section. Our system primarily focuses on building an efficient and

user friendly communication system for the educational institutions.

REFERENCE

Framework for analysis and visualization of embedded platform, IIT Delhi.


Software Requirements Specification for Online College Admission System, VIT College.

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