13 April 2023 1

Helen Adey,

Resource Acquisitions and Supply Team Manager

Nottingham Trent University

A New Hope or Phantom Menace? Making your collection management workflowsAspire-aware

13 April 2023 2

Agenda

• Collection Management before Aspire

• Aggregator packages (1)

• Missing, damaged and lost items

• Annual stock reviews and bulk stock withdrawals

• Patron Driven Acquisitions

• Serials reviews

• Aggregator packages (2)

13 April 2023 3

Collection Management before Aspire

Walk in the park…? Or getting lost in the woods?

13 April 2023 4

Aggregator packages (1)

• The cautionary tale of an NTU Academic Aspire Champion, American Literary History, Oxford University Press and Literature Online

13 April 2023 5

Missing, damaged and lost items

• Do we need to replace?

• How do we know if it’s on a resource list?

13 April 2023 6

Annual stock reviews andbulk stock withdrawals

• Use Aleph to report low use items

• Send to Talis for resource list checking

• Returns a list of items on current and previous academic year’s lists

• Identified RLMS items are removed from spreadsheet, which are then passed to the stock team for processing

• NTU has paid for Talis consultancy time to produce regular updates of stock on lists that can be uploaded into Aleph catalogue records

In very near future….

• Presence of an item on a list will be both human-readable and machine-readable

• All Aleph low use reports will be pre-screened for RLMS hits

13 April 2023 7

Patron Driven Acquisitions

• Need to think through workflows for acquisitions and metadata management

• We used fix routines to identify and update PDA records

• Either need to trigger purchase at the point of Library Review, or RLMS check for any non purchased PDA items prior to removal

• Usual approach of PDA vendors to bulk load, bulk remove and then reload purchased records won’t work, as all your PDA eBook links will break

13 April 2023 8

Serials reviews / cancellations / cessations• Every year, Academic Liaison Team review serials subscriptions and

suggest new titles for purchase and lists of potential cancellations

• What RLMS checking is appropriate?

• Does existence on a Resource List mean it can’t be cancelled?

• Licence check for access to in perpetuity / archival rights

• We now need a new version of Relic to include an ISSN lookup

• What happens if the resource list link is to the article and not the parent journal - would we spot this?

• Underlines the importance of rich metadata and robust links to electronic journal content

13 April 2023 9

Aggregator packages (2) – this time it’s serious! • In late 2012, Taylor & Francis pulled 394 of their titles from

Academic Search Complete

• ISSN check in Relic would held help but still a long manual job

• Huge issues for libraries regarding timeliness of prior warning and accurate records from publisher and host

• Metadata for article level records needs to contain ISSN to have any hope of checking

13 April 2023 10

• Reports in new release of Aspire– The improved 'All Journal Article Items' report will give us a way to

report out more straightforwardly on the impact of aggregator package changes

– The new ‘Link-books-to-LCN batch-job’ and the 'Books not linked to catalogue' report would also offer a new way to manage incremental monograph additions outside of Library Review

• Combining Aleph and Aspire data to inform additional purchase of high demand items and more accurately predict levels of demand

• Confidence that we are buying the right things - only possible since we had Aspire

New Hope or Phantom Menace?

New Hope!

13 April 2023 11

Any Questions…………..?

• Collection Management before Aspire?

• Aggregator Packages?

• Missing, Damaged and lost items?

• Annual Stock reviews & Bulk stock withdrawals?

• Patron Drive Acquisitions?

• Serials reviews?

• helen.adey@ntu.ac.uk