20131112 Introduction to LaTeX for EndNote Users.docx

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Prepared By :

Mr. RamaRavikumar Ramakrishnan

Engineering Librarian for Aerospace & Mechanical Engineering

Email : [email protected]

Tel : (65) 6513 8675

Introduction to LaTeX for EndNote Users

Introduction to LaTeX for EndNote Users © 2013. NTU Library.

mailto:[email protected]

Contents:

1. What is LaTeX?

2. Features and Components of LaTeX

3. Differences between EndNote and LaTeX

4. What is JabRef?

5. What is LyX?

6. Using LaTeX and EndNote

7. Exporting EndNote library to JabRef

8. Importing EndNote library to JabRef

9. How to save the database as bib format in JabRef?

10. How to insert citations in LyX?

11. Additional resources for Latex

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Introduction to LaTex for EndNote Users © 2013. NTU Library. (version 13 Nov 2013) 2

Introduction to LaTeX for EndNote UsersThis document will help EndNote users who are looking for an introduction to the

LaTex document preparation system. To take full advantage of this document, users

need to be familiar with using the EndNote bibliographic management software.

EndNote is a bibliographic management software that can help store and manage

different types of references used in the course of your research, such as books,

journal articles, websites and more. EndNote works with most online databases to

allow seamless downloading of references and interfaces with word processors like

Microsoft Word to create in-text citations and references.

LaTeX is an open source document preparation system and inherently does not

manage references. LaTeX is sometimes preferred over Microsoft Word to prepare

documents because it can better handle special fonts, special characters and

complicated document layouts. LaTeX needs to be used together with a bundle of

other open source software to complete the whole process of managing references

and preparing a document.

Based on experience, the learning curve to using LaTeX is steep because the

system is not interactive and not user friendly as compared to the mainstream

software we are familiar with. Also, there are many different software involved thus

users need to be familiar with how these components work with each other.

This document will introduce users to the different open source software to be used

with LaTeX. The document will also guide users in capitalizing on the key features of

both EndNote and LaTeX.

1. What is LaTeX?

LaTeX is ONE software among a bundle of software used by researchers to

prepare their research documents.

LaTeX is...

A document preparation system.

Used for high-quality typesetting.

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Used for medium-to-large technical or scientific documents.

2. Features & Components of LaTeX

LaTeX can be used for:

Typesetting journal articles, technical reports, books, and slide presentations

Managing large documents containing sectioning, cross-references, tables and figures

Typesetting of complex mathematical formulas

Automatic generation of bibliographies and indexes

Multi-lingual typesetting

In addition to LaTex, the following software is used for other functions in

the process of writing an article:

JabRef : Database to store and manage the references (See Item 4)

LyX : Document processor to insert citations and references (See Item 5)

3. Differences between EndNote and LaTeX to identify the components of the LaTex system:

EndNote LaTeX

Storing References EndNote Library JabRef – (BibTex)

Citing References Cite-WYW for Microsoft Word

LyX

4. What is JabRef?

JabRef is the programme where references are stored. In EndNote the

references are stored in an EndNote Library. In JabRef, the references are stored

as a database in the JabRef programme.

It acts Aas a reference manager that usinges BibTex as the native format

It Pprovides a BibTex-format option to import from reference sources such as online databases.

4.1. Where to get JabRef:

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JabRef is an open source software and is available for downloading from http://jabref.sourceforge.net

5. What is LyX?

Lyx is a text editor and could be compared to the role played by Microsoft Word when used with EndNote (for adding in-text citations and references). LyX replaces Microsoft Word in the LaTex system to add in-text citations and references.

LyX:

Is a Ttext editor.

Hhelpss the easy creation of mathematical content.

Createsion of in-text citation reference list and index.

5.1. Where to get LyX?

LyX is an open source document processor and is available for downloading from http://www.lyx.org/Download

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http://www.lyx.org/Download

http://jabref.sourceforge.net/

6. Using LaTeX and EndNote

Figure 1 shows the typical process when a user uses EndNote to manage

references as well as to insert citations into Word Documents as they write their

thesis and dissertations. The benefit of this is that you can export references easily

from different sources but without the high quality type setting features of LaTeX.

Figure 2 shows the process when a user uses LaTeX bundle of software to manage

references as well as to insert citations into LyX. The down side of this process is

that many databases cannot export references seamlessly to JabRef. The benefit of

this process is that user can continue to keep the high quality type setting features of

LaTeX.

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Figure 1: Process of using EndNote to manage references and insert citations

Some researchers feel that MS word does not handle equations adequately.

Cite-While-You-Write

Word ProcessorReference Manager

Online Reference Sources

Office Word Document

EndNoteLibrary

EndNote Web

User references can be easily managed and exported to EndNote Library from:

Library Databases Library OneSearch Google Scholar

etc


User references cannot be easily exported to JabRef

Figure 2: Process of using LaTeX to manage references and insert citations

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User references cannot be easily exported to JabRef

Experienced EndNote users can combine the advantage of seamlessly exporting

references from different sources, especially library databases to EndNote Library

while leveraging on the quality type setting features of LaTeX to write their thesis and

dissertations. The process can be seen in Figure 3.

7. Exporting EndNote library into a text file to be imported into JabRef

7.1. The EndNote's export feature to export the EndNote library references is used to export the selected references or the entire library into a text file (RIS - format)

Select the references in the EndNote library, choose export. Select references to be exported in EndNote.

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BibTex Keys

Word Processor

LyX

1. Export from EndNote 2. Import to JabRef

JabRef

Reference Manager

EndNoteLibrary

EndNote Web

User references can be easily managed and exported to EndNote Library from:

Library Databases Library OneSearch Google Scholar

etc

Figure 3: Process of using EndNote and LaTeX to manage references and insert citations

Key steps in the process of combining EndNote (manage references) and LyX (to insert citations):

1. From EndNote programme export references in RIS format text file (See item 7).

2. From JabRef programme import the RIS format text file (See item 8).

3. From JabRef generate BibText key for the imported references (See item 9.2).

4. Use the ‘Save Database’ option in JabRef for saving the imported references (See item 9.3).

5. Inserting citations in LyX(See item 10).

Connect/link the saved database in JabRef with LyX text-editor.

Insert in-text citations using the “Insert’ menu in LyX text-editor.

7.2. Choose ‘Text’ under ‘Save as type’ and the Output style as Refman (RIS)

While exporting references from EndNote it is necessary to ensure the output style is Refman (RIS).

- If the output style ‘Refman (RIS)’ is not found in the drop down menu, choose ‘Select another Style’ from the list.

- Use the search box to type ‘Refman’ and choose the ‘Refman RIS’ format.

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8. Importing EndNote library in text (RIS) format into JabRef

The JabRef programme’s import option is used to import the RIS format text file exported from EndNote. The ‘save database’ option is used to save the imported references.

8.1. From the JabRef programme, choose Import into new database.

8.2. Choose the exported file (EndNote references in RIS format file) and select RIS ‘files of type’.

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8.3. References are imported to JabRef

9. How to generate Bib Tex key and save the database (imported references) in JabRef

The imported references in JabRef do not have BibTex keys. The BibTex key is the unique identification number or tag for each reference in a JabRef database. The Bibtex key is essential for inserting in-text citations.

9.1 Select the references in the JabRef.

9.2 To generate BibTex key, choose Tools, Autogenerate BibTex Keys

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9.3 Choose ‘save database as..’

9.4 Save the file as “bib” type format.

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10. Inserting citations in LyX.

Connecting or linking the JabRef database (imported references) with LyX is

essential. The inserting in-text citation feature will work only if the JabRef database

with the references is linked or connected to the text-editor LyX. The List/TOC –

BibTex Bibliography settings in JabRef is used to connect the JabRef database with

Lyx.

10.1. Settings to connect the JabRef database with Lyx. Using the Insert menu – List/TOC – BibTex Bibliography to open the pop-up window .

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10.2. Click Add to add the BibTex database file. For content select ‘all cited references’.

10.3. Browse the required or imported BibTex database.

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10.4. The selected BibTex database should appear in the pop up window. Choose the style as unsorted (unsrt)

Inserting in-text citation will work only when the references (JabRef database) is linked to the text editor.

Under the Insert menu choose citation .

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Click Add to insert the in-text citation

10.5. Citation is inserted

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11. List of some resources for LaTeX

http://www.howtotex.com/general/12-great-resources-for-getting-started-

with-latex/

How to make a compact beautiful PostScript or PDF file from a TeX file

http://www.latex-project.org/

http://www.ams.org/publications/authors/tex/amslatex

http://www.tex.ac.uk/

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http://www.tex.ac.uk/

http://www.ams.org/publications/authors/tex/amslatex

http://www.latex-project.org/

http://www.rmatsumoto.org/good-ps-from-tex.en.html

http://www.howtotex.com/general/12-great-resources-for-getting-started-with-latex/

http://www.howtotex.com/general/12-great-resources-for-getting-started-with-latex/

Education

20131112 Introduction to LaTeX for EndNote Users.docx