UsingOutlook2013/2016forWindowswithGoogleAppsGoogleAppsSyncforMicrosoftOutlook®(alsoknownasGASMO)allowsyoutouseMicrosoftOutlook®2013and2016forWindowswithGoogleApps.TheGASMOtoolisaMicrosoftOutlookplug-inthatallowsOutlooktobeaclientforGoogleAppsemail,calendar,andcontacts.

1. GototheGoogleAppsSyncforMicrosoftOutlook(GASMO)downloadpageandcarefullyreviewthesystemrequirements.

PleaseNote:WhiletheGASMOtoolsupportsmanyversionsofMicrosoftWindowsandOutlook.UAAcurrentlyonlysupportsWindows7,8,and10andOutlook2013and2016.Ifyouarerunningolderversionsofeitheroftheseonuniversityownedcomputersweencourageyoutoupgradetheapplicablesoftwarebeforefollowingthesesteps.ClicktheDownloadGoogleAppsSyncbutton.

2. Runthegoogleappsyncsetup.exe.

a. Note:SymantecEndpointProtection’sDownloadInsightmightdisplayadialogwindowwithanoticethat“Ourinformationonthisfileisinconclusive.”andpromptsyouifyou’dliketoRemovethisfilefrommycomputer,orAllowthisfile.ClickAllowsthisfile.

b. Youmayalsobepromptedtograntpermissionforanapplicationexception.ClickOk,orRundependingupontheversionofMicrosoftWindowsyouarerunning.

3. WhenpromptedenteryourGoogleApps@UAaccountemailaddress,makesuretoselecttheoptiontoRememberme.ClickContinue.

4. GASMOwillnowlaunchyourdefaultwebbrowsertocontinuesign-inattheGoogleApps@UAsign-inwebsite.

5. InyourpreferredwebbrowseryouwillseeawebpageindicatingthatGoogleAppsforMicrosoftOutlookwouldliketoandalistoffeatures.ScrolltothebottomofthepageandclickAllow.

6. ThewebsitewillrefreshanddisplayamessageindicatingthatAuthorizationhasbeengrantedsuccessfully.Pleaseswitchtoyourapplication.

7. CloseorminimizethebrowserwindowandreturntoGASMO.

8. Aftersign-in,adialogappearswhereyouwillbepromptedtoCreateaGoogleAppsprofileinMicrosoftOutlook.

Whichoption(s)toselectheredependsuponifyouneedtomigrateyourfullExchangeaccountornot.

a. Option1)YourExchangeaccountsuccessfullymigratedthelast90-days’worthofemailandcalendaritemsANDyoudonotneedtomigrateemailandcalendaritemsolderthan90-days.Ifso,DoNotselecttheoptiontoImportdatafromanexistingprofileandclicktheCreateprofilebutton.Proceedtostep9.

b. Option2)YourExchangeaccountdidnotsuccessfullymigratethelast90-days’worthofemailandcalendaritemsORyouneedtomigrateemailandcalendaritemsolderthan90-days.Ifso,dothefollowing:

i. SelectImportdatafromanexistingprofile.ii. Fromthedrop-downmenuselect<YourExchangeProfileName>inthis

exampleit’slabeledOutlook.iii. Verifythatthefollowingoptionsareselected:Emailmessages;Delete

messages;Junkemail;Contacts;Calendars;Notes,journalentries,andtasks.

iv. ClickCreateprofile.

v. ClickStartMicrosoftOutlook.

vi. TheGoogleAppsMigrationforMicrosoftOutlooktoolwilllaunchandbegincopyingyourExchangecontenttoGoogleApps.DependinguponthesizeofyourExchangeaccountthisprocesscouldtakeminutes,hours,orevendays.

vii. Whenthedatacopyhascompletedyouwillseethefollowingdialog.ClickOk.

viii. IntheMigrationCompleteddialogClickOk.

ix. IntheGoogleAppsMigrationforMicrosoftOutlookdialogwindowclickDone.

x. ProceedtoStep9.

9. AftertheCreateprofileandsetupcompletes,adialogueboxappears.ClickStartMicrosoftOutlooktobegin.

10. WhenMicrosoftOutlooklaunchesmakesuretheUaUsername@alaska.edu-GoogleAppsSyncprofileisselectedandclickOk.

11. MicrosoftOutlookwillopenandtheGASMOSynchronizationStatusdialogwindowwillappear.TheamountofdatainyourGmailaccountwilldeterminehowlongthesyncbetweenOutlookandGmailwilltake.YoucanbeginusingOutlooktosendemailwhilethesynccompletesinthebackground.