the leading ELectronic VISitor control package
with easy contractor manager
Helping you to ….
Produce almost any badge design for secure positive ID
Clearly identify your visitors
Neil CurtisFacilities
HELPING YOU TO
Ensure each visitor or contractor is aware of the safety information issued on their pass
HELPING YOU TO
Provide an efficient visitor registration procedure and create a welcome environment for visitors
Offer useful and effective communication & registration procedures.
Assist in maintaining controlled access and safe working environment for employees and
contractors.
Manage current risks & hazards and ensure compliance with Health & Safety legislation.
Easy to Use
Flexible
Windows-Based software
KEY FEATURES
El Vis
1. Offering powerful database functionality
Safety & Security Management Procedure
4. Pre-Booking function
2. Flexibility of settings
5. Auto Email to Visitor/Contractor or delegate group
3. Quick Controlled Registration
7. HOST ALERTS
6. Bespoke Report Facility
8. Permit To Work issue and monitoring
PRE-BOOKING
Secure browser access enables host to make direct booking of expected visitors/contractors/delegates into main database
KEY FEATURES - Pre-Booking Function
Pre-Booking function
Hosts can choose
from a range of
alerts
E.g. on visitor’s arrival
KEY FEATURES - Pre-Booking Function
ALERT REMINDERS
Visitor
has
arrived
All GROUP
members have arrived
KEY FEATURES - HOST ALERTS - By Email
Visitor has
now
left site
Visitor due
Contractor has not turned up
Restore FIRE ALARM
Check on LONE WORKER
KEY FEATURES - HOST ALERTS - or TEXT MSG
INFORMATION AT YOUR FINGERTIPS
One database holding information on all visitors, visiting employees, vehicles, and authorised / inducted contractors.
Expandable to a company-wide database enabling consistency in procedures and the sharing of information …
Safety & Security Management Procedure
Database accessed from local PC or remotely via Intranet or Internet browser
Access, SQL or Terminal server versions available
KEY FEATURES - SMART DATABASE
Any category of Visitor or Visitor Type can be created
Any badge design can be created for the category
Any extra fields can be added on site and can be made mandatory if required and
specific for certain visitor types only
Safety & Security Management ProcedureSafety & Security Management Procedure
KEY FEATURES - FLEXIBILITY OF SETTINGS
AUTOMATIC FUNCTIONS
Email sent to Visitors / Delegates …..
Advise appointment details
Send ‘how to find us’ directions
Attach meeting agendas
Pre-book parking space
Safety & Security Management Procedure
KEY FEATURES - AUTO VISITOR EMAIL
Automatic
For Contractors …..
Enables you to send Contractors’ Rules of site
Safety & Security Management Procedure
KEY FEATURES - AUTO Contractor Email
Attach Permits to Access / Permits to Work / Photos of job
Prior notification of hazards in areas as well as procedures for working in the location
Procedures for bringing in materials and for the
safe disposal of the material
easy contractor management
Safe work systems
Permit to Work
CONTRACTOR CONTROL
SAFE WORKING PROCEDURES
Ensure Contractors are aware of company’s safe working procedures
Maintain a Permit to Work / Permit to Access system covering high risk
Control and audit of contractors Safe Working Procedures
Ensure awareness and monitoring of Lone Workers
CONTRACTOR CONTROL / SAFE WORKS
Create & Issue Permits to Work
Or, Import existing documentation
Or Personalise
El Vis’ standard range
PERMIT TO WORK FUNCTIONALITY
Manage areas & work types safely by building in associated risks and hazards (e.g. Asbestos, confined space etc) which in turn prompts the requirement for Permit to Work & generates the required paperwork
Enable an ‘on the spot’ risk assessment, whether paper-based on via on-screen questionnaire / PDA / E-pad Ink
The hand-back and cancellation of permits is achieved within the system, also using alerts activated for a permit’s imminent expiry
KEY FEATURES
PERMIT TO WORK FUNCTIONALITY
Flexible
Bespoke Reports
El Vis’ flexible reporting system enables searching via any combination of fields
Eg: All visitors from certain companyEg: All Hot Work Permits issued in May
ANY ITEM OF DATA ENTERED INTO THE SYSTEM
BECOMES SEARCHABLE
KEY FEATURES - Bespoke Reporting
KEY FEATURES - Bespoke Reporting
PRINT REPORTS
OR
EMAIL REPORTS
Instant information Automatic communication
SUMMARY
MAKE ANY TYPE OF BOOKING
AUTO ALERTS TO HOST AUTO EMAIL TO VISITOR
PRINT ANY TYPE OF BADGE
CREATE ANY TYPE OF REPORT
CAPTURE SIGNATURES & PHOTOGRAPHS
UNLIMITED SECURE PRE-BOOKING
SAFETY FEATURES FOR CONTRACTOR CONTROL
ADD-ON MODULES
TIME RECORDING
ROOM BOOKING / HOSPITALITY MANAGEMENT
STAFF ID
ORDER REQUISITION
ACCESS CONTROL
EXPANSION MODULES
HEALTH & SAFETY AUDIT MANAGER
ACCIDENT / NEAR-MISS / INCIDENT / HAZARD REPORT
What current users think ……
“Far surpasses any other
system on the market”
“The holy grail of visitor software”
“I would have no hesitation in recommending this software”
“Why haven’t we got this already???”
“Don’t know how we managed without it”
A hint of an idea of a tiny selection of el vis devotees….
ELectronic VISitor control software with easy contractor manager
El Vis is now leaving the building
Thank you very much
Beware of expensive imitations