the leading ELectronic VISitor control package

with easy contractor manager

Helping you to ….

Produce almost any badge design for secure positive ID

Clearly identify your visitors

Neil CurtisFacilities

HELPING YOU TO

Ensure each visitor or contractor is aware of the safety information issued on their pass

HELPING YOU TO

Provide an efficient visitor registration procedure and create a welcome environment for visitors

Offer useful and effective communication & registration procedures.

Assist in maintaining controlled access and safe working environment for employees and

contractors.

Manage current risks & hazards and ensure compliance with Health & Safety legislation.

Easy to Use

Flexible

Windows-Based software

KEY FEATURES

El Vis

1. Offering powerful database functionality

Safety & Security Management Procedure

4. Pre-Booking function

2. Flexibility of settings

5. Auto Email to Visitor/Contractor or delegate group

3. Quick Controlled Registration

7. HOST ALERTS

6. Bespoke Report Facility

8. Permit To Work issue and monitoring

PRE-BOOKING

Secure browser access enables host to make direct booking of expected visitors/contractors/delegates into main database

KEY FEATURES - Pre-Booking Function

Pre-Booking function

Hosts can choose

from a range of

alerts

E.g. on visitor’s arrival

KEY FEATURES - Pre-Booking Function

ALERT REMINDERS

Visitor

has

arrived

All GROUP

members have arrived

KEY FEATURES - HOST ALERTS - By Email

Visitor has

now

left site

Visitor due

Contractor has not turned up

Restore FIRE ALARM

Check on LONE WORKER

KEY FEATURES - HOST ALERTS - or TEXT MSG

INFORMATION AT YOUR FINGERTIPS

One database holding information on all visitors, visiting employees, vehicles, and authorised / inducted contractors.

Expandable to a company-wide database enabling consistency in procedures and the sharing of information …

Safety & Security Management Procedure

Database accessed from local PC or remotely via Intranet or Internet browser

Access, SQL or Terminal server versions available

KEY FEATURES - SMART DATABASE

Any category of Visitor or Visitor Type can be created

Any badge design can be created for the category

Any extra fields can be added on site and can be made mandatory if required and

specific for certain visitor types only

Safety & Security Management ProcedureSafety & Security Management Procedure

KEY FEATURES - FLEXIBILITY OF SETTINGS

AUTOMATIC FUNCTIONS

Email sent to Visitors / Delegates …..

Advise appointment details

Send ‘how to find us’ directions

Attach meeting agendas

Pre-book parking space

Safety & Security Management Procedure

KEY FEATURES - AUTO VISITOR EMAIL

Automatic

For Contractors …..

Enables you to send Contractors’ Rules of site

Safety & Security Management Procedure

KEY FEATURES - AUTO Contractor Email

Attach Permits to Access / Permits to Work / Photos of job

Prior notification of hazards in areas as well as procedures for working in the location

Procedures for bringing in materials and for the

safe disposal of the material

easy contractor management

Safe work systems

Permit to Work

CONTRACTOR CONTROL

SAFE WORKING PROCEDURES

Ensure Contractors are aware of company’s safe working procedures

Maintain a Permit to Work / Permit to Access system covering high risk

Control and audit of contractors Safe Working Procedures

Ensure awareness and monitoring of Lone Workers

CONTRACTOR CONTROL / SAFE WORKS

Create & Issue Permits to Work

Or, Import existing documentation

Or Personalise

El Vis’ standard range

PERMIT TO WORK FUNCTIONALITY

Manage areas & work types safely by building in associated risks and hazards (e.g. Asbestos, confined space etc) which in turn prompts the requirement for Permit to Work & generates the required paperwork

Enable an ‘on the spot’ risk assessment, whether paper-based on via on-screen questionnaire / PDA / E-pad Ink

The hand-back and cancellation of permits is achieved within the system, also using alerts activated for a permit’s imminent expiry

KEY FEATURES

PERMIT TO WORK FUNCTIONALITY

Flexible

Bespoke Reports

El Vis’ flexible reporting system enables searching via any combination of fields

Eg: All visitors from certain companyEg: All Hot Work Permits issued in May

ANY ITEM OF DATA ENTERED INTO THE SYSTEM

BECOMES SEARCHABLE

KEY FEATURES - Bespoke Reporting

KEY FEATURES - Bespoke Reporting

PRINT REPORTS

OR

EMAIL REPORTS

Instant information Automatic communication

SUMMARY

MAKE ANY TYPE OF BOOKING

AUTO ALERTS TO HOST AUTO EMAIL TO VISITOR

PRINT ANY TYPE OF BADGE

CREATE ANY TYPE OF REPORT

CAPTURE SIGNATURES & PHOTOGRAPHS

UNLIMITED SECURE PRE-BOOKING

SAFETY FEATURES FOR CONTRACTOR CONTROL

ADD-ON MODULES

TIME RECORDING

ROOM BOOKING / HOSPITALITY MANAGEMENT

STAFF ID

ORDER REQUISITION

ACCESS CONTROL

EXPANSION MODULES

HEALTH & SAFETY AUDIT MANAGER

ACCIDENT / NEAR-MISS / INCIDENT / HAZARD REPORT

What current users think ……

“Far surpasses any other

system on the market”

“The holy grail of visitor software”

“I would have no hesitation in recommending this software”

“Why haven’t we got this already???”

“Don’t know how we managed without it”

A hint of an idea of a tiny selection of el vis devotees….

ELectronic VISitor control software with easy contractor manager

El Vis is now leaving the building

Thank you very much

Beware of expensive imitations