BD Recruiter FinanceHR Hemant
Diff. Sources of
getting prospective
clients
New Client
Agreement &
Rate Card
Sign-up
Candidate
Sourcing,
Validation &
Submittals
Selection process/co-
ordination with client
Requirement
s
Selection confirmation /
BG CheckOffer the
candidate
Joining / Induction/
Deployment
Request for Work
Order from Client
Time-Sheet
Submission /
Approval
Invoicing
Payment
Collection
Staffing LifeCycle
BD Recruiter FinanceHR Hemant
Diff. Sources of
getting
prospective clients
NASSCOM Directory
Business Directories
Newspaper / Print / Electronic Media
Job Portals
On-line Directories
Existing clients of other BU’s within organization
BD Recruiter FinanceHR Hemant
Agreement &
Rate Card
Sign-up
Agreement: A general service agreement includes the following
1. Name & registered office address of Client & Service Provider
2. Services to be provided
3. Confidentiality
4. Non-hiring / Non-competing
5. Payment terms & conditions
6. Termination / Arbitration
7. Validity & review period
Rate Card:
1. Per man month rates of contractual work force for different skills sets & exp. Level
2. Validity & review period
BD Recruiter FinanceHR Hemant
Requirements
Manpower Requirement Specifications
Client request for manpower should include the following:
1. Position Title
2. No. of Positions
3. Technologies / Skillset
4. Exp. Level
5. Educational Qualification
6. Certifications
7. Budget
8. Time-frame to close
9. Location of Work
BD Recruiter FinanceHR Hemant
Candidate Sourcing,
Validation &
Submittals
Sourcing: Different Sources1. Existing internal Database
2. Job portals
3. Reference / Head-Hunting
4. On-line groups / directories
Validation: Few queries for candidate1. Current company details (profile/size/location/website)
2. Current project details (Client name/functionality/Start date/possible end date/reporting/team size)
3. Role & responsibilities in current project
4. Which different domains he/she has worked on?
5. How many projects he/she has executed in his/her core technology area?
6. What kind of opportunity he /she is looking for?
7. Then brief him about your organisation & what can you offer him (work/project)……ask for his
interest level & any query is he has…..
8. Reason for change/CTC details/Availability
Submission to client1. Candidate submission to client
2. Selection/interview process co-ordination
BD Recruiter FinanceHR Hemant
Selection
confirmation / BG
Check
Selection Confirmation
There should be a written communication from client confirming the selection of the
particular candidate stating his/her full name & technology area.
Background Check: Background check information should include the following
At least Last 2 Employment details / Duration / Role / CTC Details
Educational credentials
BD Recruiter FinanceHR Hemant
Offer the
candidate
Offer Letter Format
BD Recruiter FinanceHR Hemant
Joining / Induction/
Deployment
Joining process:
Joining report fill-up
Documents Submission & verification
Appointment Letter
Induction:
Introduction about company / Management / Vision / Mission / History / HR
policies etc.
Deployment
Intimation Letter addressing to client for deployment of resource
BD Recruiter FinanceHR Hemant
Request for
Work Order from
Client
Purchase Order (PO) / Work Order / Statement of Work (SOW)
Few necessary details to be furnished in Work Order
PO reference number
Name & address of issuer
Name & address of Service provider
No. of Resources
Resource name (If required)
Unit Price / Rates
Start Date – End Date
General terms & conditions
Payment terms & conditions
Deliverables of deployed resources
BD Recruiter FinanceHR Hemant
Time-Sheet
Submission / Approval
Time-Sheet must include the following information
Resource Name
Project Name
Reporting Authority
Approval
Candidate Signature with date
Approving authority Signature with date
Total No. of days worked
Leaves
Holidays
Compensatory Off
BD Recruiter FinanceHR Hemant
Invoicing
Monthly Invoice
Few necessary details to be furnished in Invoice
Date & Invoice reference number
PO Reference Number
Name & address of Client
Name & address of Service provider
No. of Resources
Resource name (If required)
Unit Price / Rates
No. of working Days
Billable Amount
Taxes payable
Total Amount
Payment terms & conditions
BD Recruiter FinanceHR Hemant
Payment
Collection
Payment Collection Methods
By Cheque
On-Line Transaction
Deductions:
Client should deduct TDS (Tax Deduction at Source) as per the govt. policy from the
total billed amount in Invoice
* Service Provider should collect TDS Certificate from Client to claim back the tax paid
to Govt.