Staffing Lifecycle

BD Recruiter FinanceHR Hemant

Staffing Lifecycle

by

Hemant Prasad

([email protected])

Few Basics………


Diff. Sources of

getting prospective

clients

New Client

Agreement &

Rate Card

Sign-up

Candidate

Sourcing,

Validation &

Submittals

Selection process/co-

ordination with client

Requirement

s

Selection confirmation /

BG CheckOffer the

candidate

Joining / Induction/

Deployment

Request for Work

Order from Client

Time-Sheet

Submission /

Approval

Invoicing

Payment

Collection

Staffing LifeCycle


Diff. Sources of

getting

prospective clients

NASSCOM Directory

Business Directories

Newspaper / Print / Electronic Media

Job Portals

On-line Directories

Existing clients of other BU’s within organization


Agreement &

Rate Card

Sign-up

Agreement: A general service agreement includes the following

1. Name & registered office address of Client & Service Provider

2. Services to be provided

3. Confidentiality

4. Non-hiring / Non-competing

5. Payment terms & conditions

6. Termination / Arbitration

7. Validity & review period

Rate Card:

1. Per man month rates of contractual work force for different skills sets & exp. Level

2. Validity & review period


Requirements

Manpower Requirement Specifications

Client request for manpower should include the following:

1. Position Title

2. No. of Positions

3. Technologies / Skillset

4. Exp. Level

5. Educational Qualification

6. Certifications

7. Budget

8. Time-frame to close

9. Location of Work


Candidate Sourcing,

Validation &

Submittals

Sourcing: Different Sources1. Existing internal Database

2. Job portals

3. Reference / Head-Hunting

4. On-line groups / directories

Validation: Few queries for candidate1. Current company details (profile/size/location/website)

2. Current project details (Client name/functionality/Start date/possible end date/reporting/team size)

3. Role & responsibilities in current project

4. Which different domains he/she has worked on?

5. How many projects he/she has executed in his/her core technology area?

6. What kind of opportunity he /she is looking for?

7. Then brief him about your organisation & what can you offer him (work/project)……ask for his

interest level & any query is he has…..

8. Reason for change/CTC details/Availability

Submission to client1. Candidate submission to client

2. Selection/interview process co-ordination


Selection

confirmation / BG

Check

Selection Confirmation

There should be a written communication from client confirming the selection of the

particular candidate stating his/her full name & technology area.

Background Check: Background check information should include the following

At least Last 2 Employment details / Duration / Role / CTC Details

Educational credentials


Offer the

candidate

Offer Letter Format


Joining / Induction/

Deployment

Joining process:

Joining report fill-up

Documents Submission & verification

Appointment Letter

Induction:

Introduction about company / Management / Vision / Mission / History / HR

policies etc.

Deployment

Intimation Letter addressing to client for deployment of resource


Request for

Work Order from

Client

Purchase Order (PO) / Work Order / Statement of Work (SOW)

Few necessary details to be furnished in Work Order

PO reference number

Name & address of issuer

Name & address of Service provider

No. of Resources

Resource name (If required)

Unit Price / Rates

Start Date – End Date

General terms & conditions

Payment terms & conditions

Deliverables of deployed resources


Time-Sheet

Submission / Approval

Time-Sheet must include the following information

Resource Name

Project Name

Reporting Authority

Approval

Candidate Signature with date

Approving authority Signature with date

Total No. of days worked

Leaves

Holidays

Compensatory Off


Invoicing

Monthly Invoice

Few necessary details to be furnished in Invoice

Date & Invoice reference number

PO Reference Number

Name & address of Client

Name & address of Service provider

No. of Resources

Resource name (If required)

Unit Price / Rates

No. of working Days

Billable Amount

Taxes payable

Total Amount

Payment terms & conditions


Payment

Collection

Payment Collection Methods

By Cheque

On-Line Transaction

Deductions:

Client should deduct TDS (Tax Deduction at Source) as per the govt. policy from the

total billed amount in Invoice

* Service Provider should collect TDS Certificate from Client to claim back the tax paid

to Govt.