Download ppt - Queensland University of Technology CRICOS No. 000213J Let’s work as a team and do it my way. The 12 th Man

Queensland University of Technology

CRICOS No. 000213J

Let’s work as a team and do it my way.

The 12th Man


CRICOS No. 000213J

How many students should we have, how many do you want?

TEM Conference 2006

Monday 28 August 2006

Jeff Holmes and Steve Bee

CRICOS No. 000213Ja university for the worldrealR

What is it all about?

• Building the student load figures and from this the revenue for the university budget

• QTAC (Queensland Tertiary Admissions Centre) processing centre making offers to eligible applicants

• Two inter-related, entwined activities• These activities are shown from two

perspectives: the centre and the faculty


QUT by the numbers in 2005

• University revenue: $477 million• HECS-HELP (Govt & Students): $108 million• Commonwealth supported student load:

– 20,628 EFTSL (3.8% above DEST Target)

• Faculty of Science (taught load):– Total: 2,447 EFTSL– Commencing: 1,146 EFTSL– Continuing: 1,301 EFTSL


Student Load Management

• Directed, consultative process• Discussions across the university, re student

load and distribution• Revenue and its distribution are directly linked to

the outcomes of the load management process• Offer targets are calculated within the process• The Integrated Planning Model (IPM) provides

the tools used in the process


Integrated Planning Model (IPM)

• Developed in-house• Sits within the QUT Corporate Reporting (QCR)

system, which includes the data warehouse• Modules for different points of the process• In July – Commencing enrolment entry module• In January – QTAC module


Timeline

July commencing enrolment entry for the next triennium

October QTAC on-time applications data available

November review next year’s figures from July (focussing on QTAC offers)

January QTAC process leading to around 10,000 offers at the start of 2006


IPM Enrolment Entry Commencing numbers entered in July and reviewed in November

Faculties provide commencing enrolments

Load for those enrolments is estimated by IPM

Recommended offers calculated from enrolments


QTAC Offer Process

• Registrar has the delegated authority to make offers• Registrar, Executive Director (Finance and Resource

Planning) and their staff have developed this process in consultation with Faculty staff

• During the QTAC rounds, the ED FRP and staff offer advice to the Registrar

• Registrar and ED FRP discuss outcomes with VC, DVC (Academic)

• The IPM is released to Faculties for comment, with discussions where appropriate with the Executive Deans


IPM QTAC Course Offer Entry - Available to the Registrar

Offers made in this round

Round cut-off details

Comments

Offer Summaries

Planned offers


IPM QTAC Course Offers – Used by Faculties

Read only; and the comments not shown

Faculties want to know what were the alternatives, what are they missing out on


Applications by OP band database

• Developed to show the alternatives• MS Access database - temporary measure• Loaded with application/offer data for each round• Courses listed by faculty, course title• Allows the cut-off to be chosen• Offers shown including school leavers/deferrals• Used by the QTAC Offer Management Group and

Faculty staff


Choose the Course

List of courses(Inc faculty)


Choose the Overall Position (OP)

List of OPs(translates to QTAC selection rank, UAI, ENTER and TER)


How many offers?


Which to choose?


How many offers?


IPM QTAC Summary

Variance is blue if within 10%, red otherwise


And the impact is . . .

Being offered V the Budget


Still to come . . .

• Roll database functionality and more into the IPM• Increase visibility of campus reporting• Enable financial review and commentary• Improve reporting – up and out• plus . . .


CRICOS No. 000213J

The Duke of Wellington after his first Cabinet meeting as British Prime Minister:

“An extraordinary affair. I gave them their orders and they wanted to stay and discuss them.”


Jeff Holmes, Senior Strategic Information Analyst (07) 3864 5222

[email protected]

Steve Bee, Faculty Administration Manager(07) 3864 2156

[email protected]