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Queensland University of Technology
CRICOS No. 000213J
Let’s work as a team and do it my way.
The 12th Man
Queensland University of Technology
CRICOS No. 000213J
How many students should we have, how many do you want?
TEM Conference 2006
Monday 28 August 2006
Jeff Holmes and Steve Bee
CRICOS No. 000213Ja university for the worldrealR
What is it all about?
• Building the student load figures and from this the revenue for the university budget
• QTAC (Queensland Tertiary Admissions Centre) processing centre making offers to eligible applicants
• Two inter-related, entwined activities• These activities are shown from two
perspectives: the centre and the faculty
CRICOS No. 000213Ja university for the worldrealR
QUT by the numbers in 2005
• University revenue: $477 million• HECS-HELP (Govt & Students): $108 million• Commonwealth supported student load:
– 20,628 EFTSL (3.8% above DEST Target)
• Faculty of Science (taught load):– Total: 2,447 EFTSL– Commencing: 1,146 EFTSL– Continuing: 1,301 EFTSL
CRICOS No. 000213Ja university for the worldrealR
Student Load Management
• Directed, consultative process• Discussions across the university, re student
load and distribution• Revenue and its distribution are directly linked to
the outcomes of the load management process• Offer targets are calculated within the process• The Integrated Planning Model (IPM) provides
the tools used in the process
CRICOS No. 000213Ja university for the worldrealR
Integrated Planning Model (IPM)
• Developed in-house• Sits within the QUT Corporate Reporting (QCR)
system, which includes the data warehouse• Modules for different points of the process• In July – Commencing enrolment entry module• In January – QTAC module
CRICOS No. 000213Ja university for the worldrealR
Timeline
July commencing enrolment entry for the next triennium
October QTAC on-time applications data available
November review next year’s figures from July (focussing on QTAC offers)
January QTAC process leading to around 10,000 offers at the start of 2006
CRICOS No. 000213Ja university for the worldrealR
IPM Enrolment Entry Commencing numbers entered in July and reviewed in November
Faculties provide commencing enrolments
Load for those enrolments is estimated by IPM
Recommended offers calculated from enrolments
CRICOS No. 000213Ja university for the worldrealR
QTAC Offer Process
• Registrar has the delegated authority to make offers• Registrar, Executive Director (Finance and Resource
Planning) and their staff have developed this process in consultation with Faculty staff
• During the QTAC rounds, the ED FRP and staff offer advice to the Registrar
• Registrar and ED FRP discuss outcomes with VC, DVC (Academic)
• The IPM is released to Faculties for comment, with discussions where appropriate with the Executive Deans
CRICOS No. 000213Ja university for the worldrealR
IPM QTAC Course Offer Entry - Available to the Registrar
Offers made in this round
Round cut-off details
Comments
Offer Summaries
Planned offers
CRICOS No. 000213Ja university for the worldrealR
IPM QTAC Course Offers – Used by Faculties
Read only; and the comments not shown
Faculties want to know what were the alternatives, what are they missing out on
CRICOS No. 000213Ja university for the worldrealR
Applications by OP band database
• Developed to show the alternatives• MS Access database - temporary measure• Loaded with application/offer data for each round• Courses listed by faculty, course title• Allows the cut-off to be chosen• Offers shown including school leavers/deferrals• Used by the QTAC Offer Management Group and
Faculty staff
CRICOS No. 000213Ja university for the worldrealR
Choose the Course
List of courses(Inc faculty)
CRICOS No. 000213Ja university for the worldrealR
Choose the Overall Position (OP)
List of OPs(translates to QTAC selection rank, UAI, ENTER and TER)
CRICOS No. 000213Ja university for the worldrealR
How many offers?
CRICOS No. 000213Ja university for the worldrealR
Which to choose?
CRICOS No. 000213Ja university for the worldrealR
How many offers?
CRICOS No. 000213Ja university for the worldrealR
IPM QTAC Summary
Variance is blue if within 10%, red otherwise
CRICOS No. 000213Ja university for the worldrealR
And the impact is . . .
Being offered V the Budget
CRICOS No. 000213Ja university for the worldrealR
Still to come . . .
• Roll database functionality and more into the IPM• Increase visibility of campus reporting• Enable financial review and commentary• Improve reporting – up and out• plus . . .
Queensland University of Technology
CRICOS No. 000213J
The Duke of Wellington after his first Cabinet meeting as British Prime Minister:
“An extraordinary affair. I gave them their orders and they wanted to stay and discuss them.”
CRICOS No. 000213Ja university for the worldrealR
Jeff Holmes, Senior Strategic Information Analyst (07) 3864 5222
Steve Bee, Faculty Administration Manager(07) 3864 2156
