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Semester 2, 2009/10
HEATH ROBINSON S WEB HOSTING COMPANY
Project Plan - Heath RobinsonsNetwork Installation
Submission DateAssignment (60%)
Sefff
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Table of ContentsProject Summary: Introduction..................................................................................3
My Role: As Project Manager......................................................................................3
The Objective: Scope of Work.....................................................................................4
Tasks to be completed...............................................................................................5
Assumptions:...........................................................................................................5
Construction / Refurbishing - Construction Managers Activity................................6
Work Breakdown Structure..................................................................................6
Activity List..........................................................................................................6
Activity List with Dependency..............................................................................7
Planning the Network and Telecomm access Point (Structured Cabling)................8
Work Breakdown structure...................................................................................8
Activity list...........................................................................................................9
Activity List with Dependency..............................................................................9
Equipment/Material Requirement Cost Estimate................................................10
The Cost of materials required for structured cabling is as follows.......................11
Network Design.....................................................................................................11
Resource Roles and Responsibility & Cost Estimate...........................................12
The Team consists of 10 members, the roles and the associated cost is as follows
..............................................................................................................................12
Total Project Costing.............................................................................................14
The Project cost is divided into..............................................................................14
The Total Cost for the Project is as in the table below:.........................................15
Project Plan and Task Execution timelines............................................................16
ROI , Payback Period & Breakeven Point...............................................................18
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Project Summary: Introduction
Heath Robinson Web Hosting Company has acquired second floorin a building, in East Anglia Industrial Estate. There are 8 rooms
all together on the floor, each of which is large enough to
accommodate 5 web hosting servers, 1 computer for server
maintenance and 1 for development work.
The Purpose of the Project is to design and Implement the
Network Infrastructure for the new premises. The Project Planningneeds to be planned extensively to cover the following important
aspects:
Cost Estimation
Resourcing - Roles & Responsibility
Budget
Milestones and Timelines
Technology & Process Adoption
My Role: As Project Manager
The role played here will of a Project Manager, managing the
overall project activity, responsible for the project deliverables,
stick to time lines and lead a team of 10 people.
The Roles and Responsibility of the 10 individuals is as follow
1 computer hardware specialist responsible for hardware-
related task
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1 financial advisor responsible for control financial resources
available to the project
1 network designer responsible for designing the network for
the company
2 software developers for developing software required by
the new installation
2 office assistants, one in charge of purchasing computers
and other hardware equipment and the other dealing with
paperwork in the office and produce project-related
documents
1 construction manager responsible for building and
refurbishment work
1 software testing engineer
1 hardware testing engineer.
The Objective: Scope of Work
The objectives of this project limits to the following scope of Work
Equipment Requirement analysis - Equipment installations,
network cables and software needed for running the networksystem
Manage Sub-contacted project of Constructing / refurbishing
Second floor where equipments will be installed
Designing the network based on the business requirements
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Investigate and purchase appropriate hardware and other
equipment
Developing the software required for the network system
Installing the network and computers in the new building
Testing hardware and software
Tasks to be completed
Define Work Break down structure (WBS)
Estimate Activity Resources
Estimate Activity Duration Estimate Cost
Calculate Net Profit, ROI and RTR
Risk Assessment
Assumptions:
30 Employees - 5 users in each room
Cash Inflow and Cash Outflow Values are assumed Year onYear
Resource availability, sufficiency and priority of assignment
are assumed to readily available.
Define Work Break down structure (WBS)
The work Break down structure (WBS) is one of most important
aspect of a project. It becomes the hub of information for the
project, and arguably the most important component of project
plan. The WBS should include procurement decisions, cost, quality
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attributes, Risk and serves as the primary tool for verifying and
controlling the Project
The work break down structure for the project is as follow
Construction / Refurbishing - ConstructionManagers Activity
Construction planning is a fundamental and challenging activity in
the management and execution. It involves the choice of
technology, the definition of work and the estimation of required
resources and duration of individual task.
The Primary focus here will be on cost control, even though
control on the schedules defined would have realistic. The WBS
and activity lists for the construction/Refurbishing activity is as
follows. The type of activities comprise Production Activities and
Procurement activities
The Construction Manager would be responsible for planning the
construction activity and over look all the activities.
Work Breakdown Structure
Design Floor plan (space plan)
Masonry and Plumbing
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Provide Water, Electrical, Pressure air and gas services
Repair and Paint floor, Walls and Ceiling
Activity List
Strip Room
Repair Wall and Ceilings
Repair Floor
Lay Vinyl Floor
Rough in Plumbing & Electricals &Finish Plumbing &
Electrical
Install Cabinets
Install Wall Cabinets
Paint Cabinet
Paint Walls & Ceilings
Activity List with Dependency
Activity List with DependencyActivi
ty Activity Description
Depends
on
1 Strip Room -2 Repair Walls & Ceilings 1,53 Repair Floor 1,54 Lay Vinyl Floor 3,12,13
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Rough-in Plumbing &
Electrical 1
6
Finish Plumbing &
Electrical
2,3,5,9,10
,147 Install 1/3 Base Cabinets 2,3,128 Install Wall Cabinets 2,3,7,129 Paint Cabinets 6,7,8,13
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10 Paint Walls and Ceilings
2,3,6,7,8,
13
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Obtain Vinyl Floor
Coverings -12 Obtain Cabinets -
13
Painter, Plumber &
Electrician Availability -14 Install 2/3 Base Cabinet -
Construction Cost Estimate
Considering industry standard pricing and costing list the cost
estimate for the construction activity is as follows
Construction M
Per da Cost (8
Planning the Network and Telecomm access Point
(Structured Cabling)
Modern Computer LAN (Local area Network) wiring has the
concept of structured cabling. Structured cabling is the design
and management of Physical layer in OSI Model. With todays high
speed networks, the networking system must be broken up into
shorter chunks with the cable length short enough to support the
high data rate.
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The New floor requires Voice, Data and Video wiring and
electronic facilities to support newest form of
telecommunications. The Switch room, which houses the Servers,
Networking equipments (Switches, Routers, and Firewalls)
connects to the each terminal (Desktop) via Horizontal Cabling.
The option for Vertical Cabling can be enabled in future for
connecting multiple switch rooms
Work Breakdown structure
Design Network and Telephone point -Floor Plan
Horizontal cabling Desktop to Patch panel wiring
Switch room cabling
Rack Mounting and Server wiring
Pathway planning cable trays, conduits and hangers to
support cable from IDF
Activity list
Running cable from the Network/Telecom Point to wiring
closet
Cable connector punching
Wall jack mounting
Cabling pulling
Building Entrance cabling Connectivity to external
network(ISP)
Horizontal cabling Individual desktop connection to
Switch(Hub)
Work Area cabling for Printers, scanner and other devices
Switch room cabling
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Obtain Cat5e cables For Data transmission
Obtain Cat5 Cables For Voice transmission
Activity List with Dependency
Activity list with Dependency
Activity Activity Description
Dependson
1Running cable from the Network/TelecomPoint to wiring closet 9,10
2 Cable connector punching 11,1,3 Wall jack mounting 9,10,124 Cabling pulling 1,9,10
5
Building Entrance cabling Connectivity toexternal network(ISP) 9,10,11
6Horizontal cabling Individual desktopconnection to Switch(Hub)
1,4,9,10,11
7Work Area cabling for Printers, scanner andother devices
1,4,9,10,11
8 Switch room cabling 9,10,119 Obtain Cat5e cables For Data transmission -
10 Obtain Cat5 Cables For Voice transmission -11 Obtain Cable connectors - RJ45 7 RJ11 -
12 Obtain Face Plates -
Equipment/Material Requirement Cost Estimate
The List of Network & Server Equipment/Materials required to
execute the project is as follow. The parametric cost estimation
technique (linear scalable estimation)
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NetwoDell PowerEdge 2900
The Cost of materials required for structured cabling is as follows
Network Design
The Network has been designed based on Industry best practices.
The aim is to design and build the best network for Heath
Robinsons, with highest degree of functionality at the lowest
reasonable cost. The network design is developed with an
understanding that real-time applications like voice and video
travel across the network.
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The Network is designed using industry standard Star topology.
The configuration covered in the guide include layer1 and layer2
design. The idea is to reduce the possible number of problems
that can arise and increase the chances that each IT network
engineer is sufficiently trained to deal the most potential problem.
The devices have the capability to scale up twice the current
capacity
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Resource Roles and Responsibility & CostEstimate
The Team consists of 10 members, the roles and the associated
cost is as follows
Computer Hardware specialist:
The Hardware engineer would be responsible for all hardware
installation , routine maintenance and attend and close any kind of
service request from the employees
Hardware specification & Installation Daily Maintenance of the Setup
Handle Service Request from End Users
Network Engineer:
The Network Engineers primary role would be designing the Network,
scalable for the company present and future expansion. The smooth
running of running of the Network, on daily basis is also the primary
focus of this resource. The Primary role of the network engineer
would be as follows:
Manage Desktop Incidents
Configuration of the PCs and connections to a network
Setup and connection of a printer
Setup of file and print sharing
Telephone access to all cabin
Software Developers:
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The 2 Software Developers would be responsible for design and
development of the software required by the company. The software
would be tailor designed based on very specific needs of the
company. The developers would be using the standard coding
languages like JAVA & .Net Frame work to develop the software.
Office Assistant:
The 2 Office assistant were appointed for essentially do whatever
office tasks are needed so that the professional doesnt have to. One
office assistant will purchase hardware needed to the office and otherwill do paper works
Testing Engineers:
One hardware testing engineer and software testing engineer were
appointed their responsibilities is to setup of test processes including
hardware and software deployment, provide technical support and
training when required advanced testing, performing complex
diagnostic tests on faulty computer. Software testing technician
execute test plans to evaluate the performance of software
applications and information and telecommunication systems.
The Total Resource cost per month is as follows
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Total Project Costing
The Project cost is divided into
Capital Expenditure
Operational Expenditure
Capital Expenditure
The Capital expenditure (Capex) is the cost incurred for
procurement of the required Hardware and Equipments and the
Materials used for the construction purpose. The Capex is one
time cost and is not a recurring.
The following table gives the Capital expenditure
Ca italOperational Expenditure
The Operational Expenditure (Opex) is the cost incurred to run the
operations and is the Monthly/Yearly recurring cost. Opex is
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further classified as Direct and Indirect cost. The following table
provides the Estimated Operational cost for next 5 years
Opertional Cost (
Direct Cost
Server Maintenance
Hardware Maintenan
Antivirus Annual SubsIndirect Cost
Rent
Staff Salary (taking 30
The Total Cost for the Project is as in the table below:
Land Lease (per
ConstructionCos
Project Plan and Task Execution timelines
The Project Planning and the associated tasks with time lines are
as follows
The Project is subdivided into
Construction
Structured Cabling
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Network Installation
Server Configuration
Software Development
Software Testing
Hardware Testing
Desktop Configuration
The time lines proposed is 20 working day ( 4 Weeks). The Tasks
and the associated time lines are defined in the project plan.
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ROI , Payback Period & Breakeven Point
As per the development and production cost we have calculated
the benefit of this year. The following table will show you the total
benefits of this year
Total Cost Vs Total Benefit
Total Cost incurred
Total Opex Cost Total Benefit
NPV (Net Present Value) and ROI (Return on Investment):
The difference between the present value of cash inflows and the
present value of cash outflows. NPV is used in capital budgeting toanalyse the profitability of an investment or project. Here the NPV
and ROI are calculated. The following tables show you the NPV and
ROI value.
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Net profit / total investment 100 = Return on Investment
Total Benefit Total Cost
ROI = ------------------------------------
Total Cost
= 1,610,400 - 8, 80,591
--------------------------------
8, 80,591
= 0.828%
Break Even Point for the First year
First year Sales - 2, 41,535
First year Cost (Direct + indirect) - 68,462
Yearly Net Cash Flow Cumulative Net Cash Flow
= --------------------------------------------------------------------
Yearly Net Cash Flow
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231,537 - 68462
= ---------------------------
231,537
= 1.32 BEP (1 and half year)
Return on Investment (ROI) analysis is one of several approachesto evaluating and comparing investments. ROI compares
investment returns and costs by constructing a ratio, or
percentage. In most ROI methods, an ROI ratio greater than 0.00
(or a percentage greater than 0%) means the investment returns
more than its cost.
ROI and other financial metrics that take an investment view of
an action or investment compare investment returns to
investment costs. However each of the major investment metrics
(ROI, internal rate of return IRR, net present value NPV, and
payback period), approaches the comparison differently, and each
carries a different message.
Here the case flow over a period of 5 years is assumed for ROI
calculation. The Net Cash flow data assumed is as follows
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The table below shows the figures for the investment, including
cumulative cash flow and ROI for the investment at the end of
each year.
ROI: The ROI figures Year on Year is as shown in the above table
Future Performance: The cumulative curves above only cover 5
years, but if the investments inflows and outflows are expected to
continue beyond 5 years.
Payback Period: The cumulative cash flow curves above show
roughly the point in time when the cumulative cash flow "breaks
even," that is, when cumulative incoming returns exactly balance
cumulative outflows. This point in time (point on the horizontal
axis) is Payback period .The payback period is 1.5 years
RISK ASSESSMENT
The initial Risk Assessment identify those risks which can be
identified before starting the project are listed in the below page.
The risk assessment will be continuously monitored and updated
throughout the life of the project
INITIAL PROJECT RISK ASSESSMENT
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Project scope
Estimated project sche
Knowledge level of staff
Regardless of how close you come to reality, a committee will be
much happier if your project comes in below budget than over it,
however towards the end of the project due to high risk and
inexperience make the project become unlikely to meet both the
deadline and the budget. So, the committee decided to extent the
project for eight weeks to finish this project.
A Study in the Project Failure:
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Due to over budget with no clear end in site the project got
unsuccessful. To get back on track, as a project manager I have
to take further steps to overcome this problem. The first thing I
need to do is to work out how far off-track and exactly how many
days are behind the schedule and what is the percentage of
project timeline and also I need to calculate the percentage of
overall budget, by changing some task allocations and try to
reassign people to tasks and check out the task dependencies is a
better way to go on the track. And to assign the best people to
the critical tasks and try to get those done earlier.
Conclusion:
The Project make or break decision is with the project
manager. Its the responsibility of the PM to ensure that all the
Project related activities are in line to the timeline and any delayin the deliverables are adjusted by adding extra resources or
increasing the time line. Every project can only be achieved
satisfactorily through a comfortable working relationship between
very many people and with many different personal or collective
objectives. Projects are within organizations to support
temporary endeavours that create unique products or services.
The Management committee will be ultimately responsible for
taking any kind of decision on the make or break of the project in
addition to the details provided by the project manager.
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