Monday, 10 April 2017
Contact for Apologies: Leonie Boothby, Executive Officer
Phone: 0418 296 767
Email: [email protected] FILE: CO.197
Dear Member NOTICE OF MEETING
Notice is hereby given pursuant to the Fleurieu Regional Aquatic Centre Charter and Section
87(7) of the Local Government Act, 1999, as amended that a Meeting for the Fleurieu Regional
Aquatic Centre Authority has been called for:-
DATE: Tuesday, 18 April 2017
TIME: 10.00am
PLACE: City of Victor Harbor – Council Chambers, Civic Centre, 1 Bay Road, Victor
Harbor
Please find enclosed a copy of the Agenda for the meeting.
Yours faithfully
Leonie Boothby
Executive Officer
Please be advised that filming, photography and audio recording may take place at this meeting
when the public and media are not lawfully excluded under Section 90 of the Local Government
Act 1999
Agenda FILE: PM16.14.004
Date & Time: Tuesday 18 April 2017 at 10am
LOCATION – City of Victor Harbor – Council Chambers, Civic Centre, 1 Bay Road, Victor Harbor
1. ATTENDANCE
David Cooke (Chairperson) John Coombe OAM (Deputy Chairperson) Alison Kimber Councillor Pat Chigwidden
Councillor Madeleine Walker Mayor Graham Philp (Deputy Elected Member Representative)
Councillor Grant Gartrell (Deputy Elected Member Representative)
2. APOLOGIES
3. MINUTES OF THE PREVIOUS MEETINGS
Minutes of previous meeting – for confirmation: 17 February 2017
4. BUSINESS ARISING
4.1 Resolutions Report and Work Program
4.2 Draft Strategic Plan – Verbal update
4.3 Competitive Neutrality Report – Verbal update
4.4 Payment of Board fees to Elected Member FRACA Board Members – Board discussion
4.5 Future meeting dates and locations
5. PRESENTATIONS
5.1 Nil
6. REPORTS
6.1 Endorsement of Board Out of Session decision – Hire Fees and Charges
6.2 Endorsement of Board Out of Session decision – Transition assistance – Great Southern
Swimming Club
6.3 Additional Charges – use of pool inflatable
6.4 Renaming of ‘Warm Water Pool’ to ‘Hydrotherapy Pool’
7. URGENT BUSINESS WITHOUT NOTICE
7.1 Motions without notice
8. CONFIDENTIAL REPORTS
8.1 Appointment of External Auditor
9. NEXT MEETING
Ordinary meeting: Friday 26 May 2017 10am, Alexandrina Council Office – 11 Cadell St Goolwa
10. CLOSURE
Board Report
Page 1
To: FRAC Authority Board From: Executive Officer
Subject: Resolutions Report and Work Program Meeting date: 18 April 2017 Item: 4.1
Reference(s): Local Government Act 1999
FRAC Authority Charter v2.0
Consultation: Director, Corporate & Community Services City of Victor Harbor
Attachments: 4.1.1 Work Program
4.1.2 Resolutions Register
PURPOSE
The purpose of this report is to provide a record of resolutions and outstanding actions, the work
program and associated action list with status updates.
RECOMMENDATION
That the Fleurieu Regional Aquatic Centre Authority note the Work Program and Resolutions
Report as at 18 April 2017.
INFORMATION
The Fleurieu Regional Aquatic Centre Authority is established under section 43 of the Local
Government Act 1999 and is required to operate in accordance with its Charter and the legislation.
Work Program
The Work Program detailing programmed actions and status is attached.
Outstanding Resolutions
The Resolutions Report listing all resolutions from the previous meeting, with a progress note as
relevant, is attached.
Summary
The Resolutions Report and Work Program is a standing item at each board meeting.
RISK ASSESSMENT
Risks associated with the recommendation have been assessed as follows:
Governance - there is no direct risk with noting the report. The board must manage its governance
risk of implementing decisions of the Board and associated actions as well as work required by the
Local Government Act 1999 s 99 (1) (a) and the Charter within approved budgets and required
timeframes. This report provides a mechanism for the Board to monitor progress of resolutions, work
and actions and to manage the associated governance risk.
Compliance / regulatory – there is no direct risk with noting this report. This report assists the Board
to achieve compliance with the Local Government Act 1999 and the Charter.
BUDGET IMPLICATION
There is no direct budget implication with noting the progress of the outstanding actions, the work
program and action list. Resource implications associated with specific resolutions and actions are
considered in specific reports.
Work Program
Page 1
Work Program v4.1
Attachment 4.1.1
April 2017 – November 2018
The dates listed below indicate board meetings; the actions, list likely work at those
meetings. The actions listed have been determined largely from the Charter and in
consideration of the work required in the first two years to establish the Authority and
operations at the Fleurieu Aquatic Centre (FAC) facility.
Workshops, out-of-session decision making and feedback to the Executive Officer from
board members; and special meetings may be required to progress work in a timely manner
and meet key deadlines.
This work program is subject to review, additions, deletions and amendment, therefore, the
work program should be ‘noted’ by the Board but not ‘endorsed’ as it will need to remain a
live document. The Executive Officer is to maintain the Work Program and provide board
members with updated versions as appropriate.
Date Action Status
Tuesday
18 April
2017
Risk management framework (discussion)
Donations & Sponsorship policy development (discussion)
2016/17 Third quarter budget review
Appointment of external auditor
Friday 26
May 2017
Draft annual business plan & budget 2017/18
Operational Management Key Performance Indicators
Competitive Neutrality Report
Partnership Proposals (draft criteria & process)
Policy Approval (Financial Management, Safe Environment,
Donations / Sponsorship)
Friday 28
July 2017
Adopt 2017/18 Annual Business Plan & Budget
Strategic Plan Workshop
Draft Long Term Financial Plan
Draft Asset Management Plan
Review contract performance Executive Officer
Process to establish Audit and Risk Committee – draft Terms of
Reference and process for appointment of members
Page 2
Work Program v5.1
Date Action Status
Friday 22
September
2017
Draft Strategic Plan
Financial Statements 2016/17
Annual Report 2016/17
Friday 17
November
2016
Adopt Strategic Plan
Adopt Long Term Financial Plan
Adopt Asset Management Plan
Review contract performance Operational Managers
2017/18 first quarter budget review
Friday 16
February
2018
2017/18 second quarter budget review
Workshop: Draft 2018/19 Annual Business Plan & Budget
Independent Board Member appointment (Chairperson current
term expires 7/3/2018)
Friday 20
April 2018
Board Review
Draft 2018/19 Annual Business Plan & Budget
Review Strategic Plan
Review Long Term Financial Plan
Review Asset Management Plan
Friday 18
May 2018
2017/18 third quarter budget review
Review contract performance Executive Officer
Friday 21
July 2018
Adopt 2018/19 Annual Business Plan & Budget
Friday 21
September
2018
Financial Statements 2017/18
Annual Report 2017/18
Friday 9
November
2018
Review contract performance Operational Managers
2018/19 first quarter budget review
Page 3
Work Program v5.1
Document History
VERSION DOCUMENT ACTION DATE
0.1 Draft Board induction 1 April 2016
0.2 Draft Board meeting 29 April 2016
1.0 Version 1.0 As amended at the Board meeting
1.1 Version 1.1 Draft presented to July Board Meeting Report
29 July 2016
2.0 Version 2.0 As noted at the Board meeting
2.1 Version 2.1 Draft presented with the October Board Meeting Report
21 October 2016
3.0 Version 3.0 As noted at the Board meeting
3.1 Version 3.1 Draft presented with the December Board Meeting Report
16 December 2016
4.0 Version 4.0 As noted/amended at the Board meeting
4.1 Version 4.1 Draft presented with the February 2017 Board Meeting Report
17 February 2017
5.0 Version 5.0 As noted/amended at the Board meeting
5.1 Version 5.1 Draft presented with the April 2017 Board Meeting Report
18 April 2017
6.0 Version 6.0 As noted/amended at the Board meeting
Meeting date: 18 April 2017Meeting
Date
Resolution
Number
Agenda Item No. Resolution Moved Seconded Status Notes
Fleurieu Regional Aquatic Centre Authority - Resolutions (PUBLIC)
FRACA00008 6.8 Banking Report That the Fleurieu Regional Aquatic Centre Authority Board establishes a bank account with the ANZ bank operated with a minimum of two signatories required.
That the Chairperson, Executive Officer, Manager Finance, City of Victor Harbor and Manager Finance, Alexandrina Council be authorised signatories for the operation
of the Authorities’ ANZ Bank Account.
That the Executive Officer apply for and operate a credit card of $10,000 per calendar month for use in accordance with the Procurement Policy.
A cash reserve account is to be established with the Local Government Finance Authority and surplus funds greater than $10,000 are to be transferred to this account
when not required for payment of invoices.
A depreciation reserve account is to be established with the Local Government Finance Authority with monies transferred on a quarterly basis in line with estimated
annual depreciation for the purposes of funding future capital renewal.
That the Executive Officer, Manager Finance, City of Victor Harbor and Manager Finance, Alexandrina Council be authorised signatories for the operation of the Local
Government Finance Authority accounts and delegated to transfer Authority funds to and from the LGFA account.
Alison
Kimber
Cr Grant
Gartrell
In
progress
In progress - Bank
account established
with ANZ. Accounts
established with Local
Government Finance
Authority. Credit card
established with ANZ.
Cash investment
protocols still to be
developed.
Frid
ay, 21 Octo
ber 2016
FRACA00032 6.1 Swim Club for
Fleurieu Aquatic Centre
That the Authority supports the concept of the Strathalbyn Swimming Club transitioning into a Swimming Club that manages participation at both the Strathalbyn Swimming Pool and
the Fleurieu Aquatic Centre.
and
Supports the Fleurieu Regional Aquatic Centre Authority Executive Officer to continue discussions with the Strathalbyn Swimming Club to develop an implementation plan for transition
of the club in line with the considerations contained in this report – 6.1 Swim Club for Fleurieu Aquatic Centre 21 October 2016; with a further report to come back to the Authority for
consideration.
John
Coombe
Cr Grant
GartrellIn
progress
Executive Officer
convened follow up
meeting Nov 2016. Club
changed name Feb 2017.
Board approved maximum
transition assistance (out
of session Mar 2017) -
conditions to be finalised.
17 Janu
ary 2017
FRACA00047 Reappointment of
Independent Board
Member Mr John
Coombe OAM
That the Fleurieu Regional Aquatic Centre Authority recommend to the constituent Councils that Mr John Coombe OAM be appointed as an Independent Board Member for a second
term commencing 8 March 2017 and concluding 7 March 2020
Ms Alison
Kimber
Mr David
Cooke
No further
action
Out of Session decision
finalised 17/1/2017.
Endorsed by Board at
meeting 17/2/17. Both
Councils have endorsed
appointment.
FRACA00050 Concerns raised to the
Authority by local health
and fitness operators
That the Authority notes advice received from Wallmans Lawyers dated 6 February 2017 regarding competitive neutrality obligations and endorses the Authority Executive Officer to
further engage suitably qualified consultants to prepare a competitive neutrality report.
Cr Pat
Chigwidden
Ms Alison
Kimber
In progress. Wallmans
Lawyers engaged to
produce report
FRACA00051 Concerns raised to the
Authority by local health
and fitness operators
That the Authority notes advice received from Wallmans Lawyers dated 6 February 2017 regarding the need for a review of the Authority Charter and endorses the Authority Executive
Officer to refer the matter to Norman Waterhouse Lawyers for review and changes as required.
Mr David
Cooke
Cr Pat
Chigwidden
Request sent to Normans
for review.
FRACA00052 Minutes of previous
meeting
That the minutes of the previous Fleurieu Regional Aquatic Centre Authority meetings held on Friday 16 December 2016 and Friday 10 February 2017 as circulated be confirmed as a
true and accurate record.
Cr Pat
Chigwidden
Ms Alison
Kimber
No further
action
FRACA00053 Resolutions Report and
Work Program
That the Fleurieu Regional Aquatic Centre Authority note the Work Program and Resolutions Report as at 17 February 2017. Cr Pat
Chigwidden
Ms Alison
Kimber
No further
action
FRACA00054 Second quarter budget
review
That the Fleurieu Regional Aquatic Centre Authority receive the Second Quarter Budget Review for 2016/17 (as at 31 December 2016); and recommend the review to the constituent
Councils; noting that further assessment of required Council funding contributions will be undertaken following the Third Quarter Budget Review and before the end of financial year.
Ms Alison
Kimber
Cr Madeleine
Walker
No further
action
Report provided to both
Councils
Frid
ay, 29 Ap
ril 201617 F
ebru
ary 201710 F
ebru
ary 2017
Page 1 of 2
Meeting date: 18 April 2017Meeting
Date
Resolution
Number
Agenda Item No. Resolution Moved Seconded Status Notes
Fleurieu Regional Aquatic Centre Authority - Resolutions (PUBLIC)
17 Feb
ruary 2017
FRACA00055 Correspondence with
health and fitness
operators
That the Authority: Under the provisions of Section 90(2) of the Local Government Act 1999 make an order that the public be excluded from the meeting, except for the Executive
Officer, Ms Leonie Boothby; Director, Corporate & Community Services – City of Victor Harbor, Ms Kate Jessep; and Acting General Manager Organisation & Culture Alexandrina
Council, Ms Elizabeth Williams; in order to consider in confidence a report relating to Sections 90(3)(d) and (h) of the Local Government Act 1999: (d) commercial information of a
confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information,
or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest;(h) legal advice; relating to correspondence between Authority
representatives and local health and fitness centre operators in relation to the Fleurieu Aquatic Centre, being information that must be considered in confidence to ensure that the
Authority does not disclose information that may confer a commercial advantage on a third party; or that relates to legal advice and
Accordingly, on this basis, the Authority is satisfied that public interest in conducting meetings in a place open to the public has been outweighed by the need to keep the information
and discussion confidential to prevent the unreasonable disclosure of information that may confer a commercial advantage on a third party or that relates to legal advice.
Substantiation: The matter of the agenda item being consideration of correspondence between Authority representatives and local health and fitness centre operators in relation to the
Fleurieu Aquatic Centre pursuant to Section 90(3)(d) and (h) of the Local Government Act 1999 (“the Act”) being information that must be considered in confidence to ensure that
information that may confer a commercial advantage on a third party or that relates to legal advice is not divulged.
There is strong public interest in enabling members of the public to observe the Authority’s transparent and informed decision-making. This helps to ensure accountability, maintain
transparency of public expenditure, facilitate public participation, assist public awareness and allow for the scrutiny of information. Attendance at a meeting of the Authority is one
means of satisfying this interest. The public will only be excluded from a meeting of the Authority when the need for confidentiality pursuant to Section 90(2) of the Act outweighs the
public interest of open decision-making.
In this matter, the reasons that receipt, consideration or discussion of the information or matter in a meeting open to the public would be contrary to the public interest are that
discussion will include discussion pertaining to legal advice; and, the disclosure of commercial information of a confidential nature (not being a trade secret) may confer a commercial
advantage on a third party.
On balance, the above reasons which support the need for confidentiality pursuant to Section 90(2) of the Act outweigh the factors in favour of the public interest of open decision
making.
Cr Pat
Chigwidden
Cr Madeleine
Walker
No further
action
FRACA00056 Correspondence with
health and fitness
operators
That the Fleurieu Regional Aquatic Centre Authority:
1) Continue with implementation of the Fleurieu Aquatic Centre model and supporting plans as directed by constituent Councils and South Australian and Australian Government
partners;
2) Develop formal criteria and a process for future consideration of partnership proposals; and
3) In line with the above, convey to the health and fitness operators that the Board has considered the proposals put forward [received via email by the Chairperson and Executive
Officer from Mr Bruce Konings and dated 14 February 2017] and determined not to progress with either proposal at this point in time.
Mr David
Cooke
Cr Pat
Chigwidden
In progress Formal criteria and a
process for future
consideration of
partnership proposals to
be developed
FRACA00057 Correspondence with
health and fitness
operators
That the Fleurieu Regional Aquatic Centre Authority supports the Chairperson and Executive Officer to seek further legal advice in relation to correspondence with health and fitness
operators.
Ms Alison
Kimber
Cr Madeleine
Walker
To be
determined
FRACA00058 Correspondence with
health and fitness
operators
That the Fleurieu Regional Aquatic Centre Authority, having considered this matter in confidence under Section 90(2) and 90(3)(d) and (h) of the Local Government Act 1999, makes an
order pursuant to Section 91(7) and (9), that the associated documents in relation to the 17 February 2017 confidential item 8.1, Correspondence with local health and fitness operators,
be kept confidential and not available for public inspection other than information required to be released in accordance with any relevant requirements of Section 91(8) of the Local
Government Act 1999 for a period of twelve months; and in accordance with above and Section 91(9)(c) of the Local Government Act 1999, authorises the Executive Officer to review
and revoke the order.
Mr David
Cooke
Cr Madeleine
Walker
No further
action
17 Feb
ruary 2017
Page 2 of 2
Board Report
Page 1
To: FRAC Authority Board From: Executive Officer
Subject: Item 4.5: Board meeting dates 2017 and 2018 Meeting date: 18 April 2017
Reference(s): Local Government Act 1999
FRAC Authority Charter v2.0
Consultation: FRAC Authority Board Members
Attachments: Nil
PURPOSE
The purpose of this report is to facilitate the setting of the date, time and venue for meetings
as required by the Charter.
RECOMMENDATION
That the Fleurieu Regional Aquatic Centre Authority conduct board meetings
commencing at 10am on the dates and at the venues as listed in the report tabled 18
April 2017.
INFORMATION
The Authority Charter requires:
3.12.1 Ordinary meetings of the Board will be held at such times and places as determined by the Board except that there must be at least one ordinary meeting of the Board every three months.
Considerations in determining the date, time and place of ordinary meetings of the board
include: frequency and critical dates and venue (availability, cost, access by the community,
video/telephone conferencing facilities if required).
It is recommended that meetings continue to be held at the offices of constituent councils and
that the Board continues to alternate meeting venues between Victor Harbor and Goolwa.
Meeting dates have been suggested for the period up to the next local government elections
(November 2018).
The proposed meeting dates and venues are as follows:
Date Location
Friday 26 May 2017
10am
Alexandrina Council Office – 11 Cadell St Goolwa, Large Meeting
Room
Friday 28 July 2017
10am
City of Victor Harbor – Council Chambers, Civic Centre, 1 Bay
Road, Victor Harbor
Friday 22 September
2017 10am
Alexandrina Council Office – 11 Cadell St Goolwa, Large Meeting
Room
Friday 17 November
2016 10am
City of Victor Harbor – Encounter Room, Civic Centre, 1 Bay
Road, Victor Harbor, Encounter Room
Board Report
Page 2
Friday 16 February 2018
10am
Alexandrina Council Office – 11 Cadell St Goolwa, Large Meeting
Room
Friday 20 April 2018
10am
City of Victor Harbor – Encounter Room, Civic Centre, 1 Bay
Road, Victor Harbor
Friday 18 May 2018
10am
Alexandrina Council Office – 11 Cadell St Goolwa, Large Meeting
Room
Friday 20 July 2018
10am
City of Victor Harbor – Encounter Room, Civic Centre, 1 Bay
Road, Victor Harbor
Friday 21 September
2018 10am
Alexandrina Council Office – 11 Cadell St Goolwa, Large Meeting
Room
Friday 9 November 2018
10am
City of Victor Harbor – Encounter Room, Civic Centre, 1 Bay
Road, Victor Harbor
RISK ASSESSMENT
Risks associated with the recommendation have been assessed as follows:
Governance - the recommendation meets the requirements of the Charter and legislation.
Low risk.
BUDGET IMPLICATION
Board meetings incur the following direct costs: Sitting fees and mileage claims for
independent members.
Board Report
Page 1
To: FRAC Authority Board From: Executive Officer
Subject: Item 6.1: Endorsement of Board Out of Session decision - Additional fees and charges
Meeting date: 18 April 2017
Reference(s): Local Government Act 1999
FRAC Authority Charter v2.0
Consultation: Director, Corporate & Community Services – City of Victor Harbor
Acting General Manager Organisation & Culture – Alexandrina Council
Attachments: Nil
PURPOSE
The purpose of this report is to endorse an Out of Session resolution regarding the setting of
additional Fleurieu Aquatic Centre (FAC) hire fees and charges for 2016/17 and 2017/18.
RECOMMENDATION
That the Fleurieu Regional Aquatic Centre Authority endorse the Board Out of Session
email resolution completed on 29 March 2017, which determined as follows:
Moved: Cr Pat Chigwidden Seconded: Alison Kimber
FRACA000059 That the Fleurieu Regional Aquatic Centre Authority adopt the following hire fees
and charges for the Fleurieu Aquatic Centre for 2016/17 and 2017/18 noting:
• fees include GST
• hire fees are in addition to casual entry fees or memberships (for participants)
• no discount for multiple lane bookings
Bookings
(per year)
Discount
applied
25m
Pool
(per
lane
per
hour)
Learner
pool
(per
hour;
shared
use)
Warm
water
pool
(shared
use)
Meeting
/
function
room
Private
swimming
lessons
(one-on-
one)
Adult
swimming
lessons
(small
group)
Pre-squad
(option for
older children
post swimming
lessons and
pre-club)
Hire fee per
hour outside
public access
times
N/A N/A NA $50* N/A N/A N/A N/A
Casual 0% $25 $12.50 N/A $30 per
hour
Full day
rate
$192
Half day
$108
$35
(only offered
on request
for special
needs
clients)
$22
(45-minute
lesson - on
request)
$19.80
1 hour class
Board Report
Page 2
Bookings
(per year)
Discount
applied
25m
Pool
(per
lane
per
hour)
Learner
pool
(per
hour;
shared
use)
Warm
water
pool
(shared
use)
Meeting
/
function
room
Private
swimming
lessons
(one-on-
one)
Adult
swimming
lessons
(small
group)
Pre-squad
(option for
older children
post swimming
lessons and
pre-club)
5-19 weeks 5% $23.75 $11.90 N/A $28.50
per hour
N/A N/A N/A
20-40 weeks 10% $22.50 $11.25 N/A $27
per hour
N/A N/A N/A
41 + weeks 20% $20 $10 N/A $24
per hour
N/A N/A N/A
*Total fee charged per hour i.e. if more than one hirer using the Warm Water Pool at the same time
then hourly fee will be split equally between hirers.
Fee type Proposed fee
Locker hire
(Single casual visit only)
$2
Member card / band replacement $8
Birthday party - catered option $260 (for up to 12 children)
Extra child $12.25 each
Birthday Party – non-catered option $170 (for up to 12 children)
Extra child $9.20 each
CARRIED
INFORMATION
The Board paper provided for Out of Session consideration is provided as Attachment A.
RISK ASSESSMENT
Risks associated with the recommendation have been assessed as follows:
Governance - the recommendation meets the requirements of the Charter and legislation.
Low risk.
Financial – The Fleurieu Regional Aquatic Centre Authority 3 Year Budget approved at the
Authority Board meeting on 16 December 2016, included estimated income for hire fees and
charges. Following determination of hire fees and charges to be applied, the budget model
and forecasts will be updated to reflect approved fees and current forecast usage based on
the Expressions of Interests lodged by community groups with YMCA.
Budget accuracy – The 3 Year budget is built on assumptions and estimates only; it is
therefore likely that the Authority budget will require further amendment during the 2016/17
financial year with a moderate-minor consequence (possible 10%-20% variation) which is
assessed as high-medium risk regarding budget accuracy. This risk will be managed through
the budget review process which will be reported to the Constituent Councils.
Financial management of the Authority is highly regulated by the requirements of the Charter
and legislation. Low risk.
Board Report
Page 3
BUDGET IMPLICATION
The income estimated as part of the Fleurieu Regional Aquatic Centre Authority 3 Year
Budget, was based on YMCA SA’s best estimate of likely income in line with its experience
with other similar centres. The forecast income for hire fees and charges will be reviewed as
part of the third quarter budget review process.
Board Report
Page 4
Attachment A
To: FRAC Authority Board From: Executive Officer
Date: Wednesday, 22 March 2017 Subject: Hire Fees and Charges Meeting date: For ratification at Board Meeting 18 April 2017
Reference(s): Local Government Act 1999
FRAC Authority Charter v2.0
Consultation: Chairperson
Director, Corporate & Community Services, City of Victor Harbor
Attachments: Nil
PURPOSE
The purpose of this report is to propose Fleurieu Aquatic Centre (FAC) hire fees and charges
for 2016/17 and 2017/18.
RECOMMENDATION
That the Fleurieu Regional Aquatic Centre Authority adopt the following hire fees and
charges for the Fleurieu Aquatic Centre for 2016/17 and 2017/18 noting:
• fees include GST
• hire fees are in addition to casual entry fees or memberships (for participants)
• no discount for multiple lane bookings
Bookings (per year)
Discount applied
25m Pool
(per lane per hour)
Learner pool
(per hour; shared use)
Warm water pool
(shared use)
Meeting / function room
Private swimming lessons
(one-on-one)
Adult swimming lessons
(small group)
Pre-squad
(option for older children post swimming lessons and pre-club)
Hire fee per hour outside public access times
N/A N/A NA $50* N/A N/A N/A N/A
Casual 0% $25 $12.50 N/A $30 per hour Full day rate $192 Half day $108
$35 (only offered on request for special needs clients)
$22 (45-minute lesson - on request)
$19.80 1 hour class
5-19 weeks 5% $23.75 $11.90 N/A $28.50 per hour
N/A N/A N/A
20-40 weeks 10% $22.50 $11.25 N/A $27 per hour
N/A N/A N/A
41 + weeks 20% $20 $10 N/A $24 per hour
N/A N/A N/A
*Total fee charged per hour i.e. if more than one hirer using the Warm Water Pool at the same time
then hourly fee will be split equally between hirers.
Board Report
Page 5
Fee type Proposed fee
Locker hire
(Single casual visit only)
$2
Member card / band replacement $8
Birthday party - catered option $260 (for up to 12 children)
Extra child $12.25 each
Birthday Party – non-catered option $170 (for up to 12 children)
Extra child $9.20 each
INFORMATION
The Authority Charter sets out the functions, powers and duties of the Authority to be exercised
in the performance and furtherance of the Authority’s objects and purposes. These functions
and powers include (clause 2.1.10) ‘to set and charge fees for the use of facilities and services
at the Aquatic Centre’.
YMCA SA has recommended hire fees and charges as set out above. In recommending these
fees and charges, YMCA has applied its industry experience and knowledge. YMCA indicates
that the recommended fees are in line with industry norms and have been benchmarked
against the following centres; ARC Campbelltown, The Parks Recreation and Sports Centre
and Aquadome at Playford.
In line with the recent Expressions of Interest process undertaken by YMCA for use of the
FAC facilities by community groups, the above indicative hire fees and charges have been
provided to community groups that have registered interest.
To date, no negative feedback has been received in relation to charges proposed other than
from the Strathalbyn Amateur Swimming Club Incorporated (now operating as Great Southern
Swimming Club). The swimming club is currently in the process of transitioning its operations
to include FAC as one of its two ‘homes’. A separate Out of Session Matter for Decision will
be provided to the Board that proposes assistance to the club during the transition phase.
RISK ASSESSMENT
Risks associated with the recommendation have been assessed as follows:
Governance - the recommendation meets the requirements of the Charter and legislation.
Low risk.
Financial – The Fleurieu Regional Aquatic Centre Authority 3 Year Budget approved at the
Authority Board meeting on 16 December 2016, included estimated income for hire fees and
charges. Following determination of hire fees and charges to be applied, the budget model
and forecasts will be updated to reflect approved fees and current forecast usage based on
the Expressions of Interests lodged by community groups with YMCA.
Budget accuracy – The 3 Year budget is built on assumptions and estimates only; it is
therefore likely that the Authority budget will require further amendment during the 2016/17
financial year with a moderate-minor consequence (possible 10%-20% variation) which is
assessed as high-medium risk in regards to budget accuracy. This risk will be managed
through the budget review process which will be reported to the Constituent Councils.
Financial management of the Authority is highly regulated by the requirements of the Charter
and legislation. Low risk.
Board Report
Page 6
BUDGET IMPLICATION
The income estimated as part of the Fleurieu Regional Aquatic Centre Authority 3 Year
Budget, was based on YMCA SA’s best estimate of likely income in line with its experience
with other similar centres. The forecast income for hire fees and charges will be reviewed as
part of the third quarter budget review process.
Board Report
Page 1
To: FRAC Authority Board From: Executive Officer
Subject: Item 6.2: Endorsement of Board Out of Session decision – Transition Assistance – Great Southern Swimming Club
Meeting date: 18 April 2017
Reference(s): Local Government Act 1999
FRAC Authority Charter v2.0
Consultation: Chairperson
Director, Corporate & Community Services, City of Victor Harbor
Centre/Area Manager, YMCA SA
STARCLUB Field Officer – Fleurieu & Kangaroo Island
Club Development Officer - SwimmingSA Inc
Attachments: Nil
PURPOSE
The purpose of this report is to endorse an Out of Session resolution regarding transition
assistance to the Great Southern Swimming Club to enable it to include the Fleurieu Aquatic
Centre (FAC) as a ‘home’ site.
RECOMMENDATION
That the Fleurieu Regional Aquatic Centre Authority endorse the Board Out of Session
email resolution completed on 29 March 2017, which determined as follows:
Moved: Alison Kimber
Seconded: Cr Madeleine Walker
FRACA000060 That the Fleurieu Regional Aquatic Centre Authority (‘the Authority’) provide
transition assistance to the Strathalbyn Amateur Swimming Club (now operating as Great
Southern Swimming Club) (‘the Club’) as follows:
Maximum level of waiver of lane hire fees:
Financial
year(s)
Waiver Financial impact of fee waiver (maximum)
2016/17 and
2017/18
100%
$450 per week (based on exclusive use of 3 lanes for a total of 7.5
hours per week at $20 per lane).
Please note: Based on current club swimmer member numbers, it is
anticipated that only one or two lanes may be required in the start-up
period; therefore, reducing the quantum of the waiver.
2018/19 50% $225 per week (based on exclusive use of 3 lanes for a total of 7.5
hours per week at $20 per lane).
2019/20 20% $90 per week (based on exclusive use of 3 lanes for a total of 7.5 hours
per week at $20 per lane).
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Noting that transition assistance is provided to the Club on the following conditions:
i. The above waivers are set as a maximum for each year. Milestone membership
achievement levels and corresponding reductions in fee waiver are to be agreed
between the Authority and the Club with the aim of sustainably reducing the level of
fee waiver as soon as practicable.
ii. Club representatives to meet with YMCA SA on a quarterly basis to discuss levels of
swimmer numbers and progress towards achievement of membership targets.
iii. The Club is to provide a three-year Business Plan to the Authority that sets out key
actions required to work towards financial sustainability; including payment of FAC
lane hire fees in full by 30 June 2020.
And; that the Authority Executive Officer be authorised to work with YMCA SA to negotiate
with the Club to determine reasonable, agreed milestone Club membership levels and
corresponding waiver reductions.
CARRIED
INFORMATION
The Board paper provided for Out of Session consideration is provided as Attachment A.
RISK ASSESSMENT
Service Delivery – The risks associated with the recommendation are that if transition
assistance cannot be provided, the Club has indicated it will not be financially able to operate
at the FAC. Therefore, swimmers looking to train and compete with a swimming club will have
to access facilities other than FAC. Low risk.
Public Relations – There is a risk that the community has an expectation that there will be a
swimming club operating from the FAC. Per above, if the Great Southern Swimming Club is
unable to operate at FAC, swimmers looking to train and compete with a swimming club will
have to access facilities other than FAC. Low risk.
BUDGET IMPLICATION
The Fleurieu Regional Aquatic Centre Authority 3 Year Budget approved at the Authority
Board meeting on 16 December 2016, included estimated income for hire fees and charges.
In the absence of real data in terms of the type of hire (and therefore fee) and the level of
usage, the budget for hire fees and charges was based on an estimated average fee per
hour (excl. GST) of $18.18 and an estimated average of 10 hours of hire per week.
YMCA is still finalising bookings with groups that have registered interest in regular use of
the facilities via the recent Expression of Interest process undertaken. Following
determination of hire fees and charges to be applied, the budget model and forecasts will be
updated to reflect approved fees and current forecast usage based on the Expressions of
Interests lodged by community groups with YMCA. The forecast income for hire fees and
charges will be reviewed as part of the third quarter budget review process.
As an indicator, YMCA has advised that based on current estimates, monthly hire fees and
charges are anticipated to average around $2,000 per month versus a budget of around
$800 per month; with further increases anticipated as FAC becomes established. Please
note; estimated hire fees and charges exclude any fees from the swimming club.
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Attachment A
To: FRAC Authority Board From: Executive Officer
Date: Saturday, 25 March 2017 Subject: Transition assistance – Great Southern Swimming Club Meeting date: For ratification at Board Meeting 18 April 2017
Reference(s): Nil
Consultation: Chairperson
Director, Corporate & Community Services, City of Victor Harbor
Centre/Area Manager, YMCA SA
STARCLUB Field Officer – Fleurieu & Kangaroo Island
Club Development Officer - SwimmingSA Inc
Attachments: Nil
PURPOSE
The purpose of this report is to propose transition assistance to the Great Southern
Swimming Club to enable it to include the Fleurieu Aquatic Centre (FAC) as a ‘home’ site.
RECOMMENDATION
That the Fleurieu Regional Aquatic Centre Authority (‘the Authority’) provide
transition assistance to the Strathalbyn Amateur Swimming Club (now operating as
Great Southern Swimming Club) (‘the Club’) as follows:
Maximum level of waiver of lane hire fees:
Financial year(s)
Waiver Financial impact of fee waiver (maximum)
2016/17 and 2017/18
100%
$450 per week (based on exclusive use of 3 lanes for a total of 7.5 hours per week at $20 per lane).
Please note: Based on current club swimmer member numbers, it is anticipated that only one or two lanes may be required in the start-up period; therefore, reducing the quantum of the waiver.
2018/19 50% $225 per week (based on exclusive use of 3 lanes for a total of 7.5 hours per week at $20 per lane).
2019/20 20% $90 per week (based on exclusive use of 3 lanes for a total of 7.5 hours per week at $20 per lane).
Noting that transition assistance is provided to the Club on the following conditions:
iv. The above waivers are set as a maximum for each year. Milestone membership
achievement levels and corresponding reductions in fee waiver are to be
agreed between the Authority and the Club with the aim of sustainably
reducing the level of fee waiver as soon as practicable.
v. Club representatives to meet with YMCA SA on a quarterly basis to discuss
levels of swimmer numbers and progress towards achievement of
membership targets.
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vi. The Club is to provide a three-year Business Plan to the Authority that sets
out key actions required to work towards financial sustainability; including
payment of FAC lane hire fees in full by 30 June 2020.
And; that the Authority Executive Officer be authorised to work with YMCA SA to
negotiate with the Club to determine reasonable, agreed milestone Club membership
levels and corresponding waiver reductions.
INFORMATION
Great Southern Swimming Club
On Monday, 27 February 2017, the Strathalbyn Amateur Swimming Club held a Special
General Meeting to expand the club to include the Strathalbyn Pool and the Fleurieu Aquatic
Centre, Hayborough. The club has advised that their members passed amendments to the
constitution including a name change to ‘Great Southern Swimming Club’ to be inclusive of
both locations.
The Great Southern Swimming Club (‘the Club’) is a not-for-profit swimming club founded to
teach the art and encourage the sport of swimming. Swimming clubs cater for swimmers of
all abilities from beginners through to competitive swimmers at State level. The emphasis
throughout is on excellence in swimming and stroke technique and at the same time
encouraging the need for fun and family involvement. The Club is affiliated with
SwimmingSA and swimmers are encouraged to participate in local, state and interstate
carnivals appropriate to their individual levels of skill, participation, ambition and
determination.
Following on from previous Board discussion, the positive flow on effects, for the centre and
the community, of having an established swim club involved with FAC, include:
• Maximising use of facilities and community benefit from the facilities by promoting
swimming at a competitive (and ultimately elite) level;
• Increased facility memberships via recruitment of swimming club members
• Increased growth in the FAC swimming lesson program, as the average length of
stay in the program will be increased where a link to a swimming club exists
• Increased revenue derived through swimming club related events including flow on
effect to local community and businesses such as accommodation providers,
hospitality, retail etc.
• Increased FAC merchandise sales
• Linkages to employment in FAC based roles including swimming instructors and
lifeguard roles
• Reducing conflicts in use of the facilities between competing types of use (e.g. public
and user group exclusive access), competing users and access requirements*; and
• Encouraging participation in swimming across all ages and abilities.
*It is understood that the Club is in discussions with other groups such as Masters
Swimming SA and local surf lifesaving clubs around opportunities for collaboration.
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Transition assistance proposed
The Club currently has 37 swimmer members and around 25 non-swimming members. In
line with its not-for-profit status, the Club operates on very slim operating margins i.e. fees
charged essentially only cover existing costs. Swimming SA is providing assistance to the
Club through its transition to incorporate the FAC; including assistance with governance,
administration and marketing changes required.
The Club has lodged an Expression of Interest with YMCA SA for use of FAC 25m pool
facilities (3 lanes for a total of 7.5 hours per week i.e. a total of 22.5 hours of lane use per
week). YMCA has provided indicative pricing to the Club for that level of lane use and the
Club has indicated that it is currently financially unable to support payment of fees indicated
($450 per week incl. GST).
There is strong potential for the Club to significantly build its membership base (and hence
financial sustainability) over the next twelve months via its expansion to include FAC as a
‘home’ site. However, without any actual data in terms of the quantum and timing for
recruitment of new members; and the number of existing members that will swim at FAC; the
number of Club swimmer members attending FAC each week is difficult to predict.
Discussions have been held (informally) between the YMCA Centre/Area Manager for FAC,
the STARCLUB Field Officer – Fleurieu & Kangaroo Island, Club Development Officer -
SwimmingSA Inc. and the Authority Executive Officer; to determine what reasonable
assistance is required to facilitate sustainable transition for the Club over the next twelve
months.
Following those discussions, transition assistance in the form of a waiver of lane hire fees is
proposed. The levels of waiver of hire fees proposed below are recommended to be set as
the maximum level of assistance to be provided, on the agreed understanding that as Club
membership grows, the level of waiver will be reduced (milestone levels of membership and
corresponding waiver level reductions to be agreed between YMCA, the Authority and the
Club).
Maximum levels of waiver of lane hire fees are proposed as follows:
Financial year(s)
Waiver Financial impact of fee waiver (maximum)
2016/17 and 2017/18
100%
$450 per week (based on exclusive use of 3 lanes for a total of 7.5 hours per week at $20 per lane).
Please note: Based on current club swimmer member numbers, it is anticipated that only one or two lanes may be required in the start-up period; therefore, reducing the financial assistance provided via the fee waiver.
2018/19 50% $225 per week (based on exclusive use of 3 lanes for a total of 7.5 hours per week at $20 per lane).
2019/20 20% $90 per week (based on exclusive use of 3 lanes for a total of 7.5 hours per week at $20 per lane).
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It is proposed that the above transition assistance is provided to the Club on the following
conditions:
i. The above waivers are set as a maximum for each year. Milestone membership
achievement levels and corresponding reductions in fee waiver are to be agreed
between the Authority and the Club with the aim of sustainably reducing the level of
fee waiver as soon as practicable.
ii. Club representatives to meet with YMCA SA on a quarterly basis to discuss levels of
swimmer numbers and progress towards achievement of membership targets.
iii. The Club is to provide a three-year Business Plan to the Authority that sets out key
actions required to work towards financial sustainability; including payment of FAC
lane hire fees in full by 30 June 2020.
Following Authority Board consideration of transition assistance proposed, and negotiation of
agreed milestones (per above), a formal letter of understanding will be provided to the Club
setting out the terms and conditions offered.
RISK ASSESSMENT
Service Delivery – The risks associated with the recommendation are that if transition
assistance cannot be provided, the Club has indicated it will not be financially in a position to
operate at the FAC. As a consequence, swimmers looking to train and compete with a
swimming club will have to access facilities other than FAC. The risk is considered to be low.
Public Relations – There is a risk that the community has an expectation that there will be a
swimming club operating from the FAC. Per above, if the Great Southern Swimming Club is
unable to operate at FAC, swimmers looking to train and compete with a swimming club will
have to access facilities other than FAC. Low risk.
BUDGET IMPLICATION
The Fleurieu Regional Aquatic Centre Authority 3 Year Budget approved at the Authority
Board meeting on 16 December 2016, included estimated income for hire fees and charges.
In the absence of real data in terms of the type of hire (and therefore fee) and the level of
usage, the budget for hire fees and charges was based on an estimated average fee per
hour (excl. GST) of $18.18 and an estimated average of 10 hours of hire per week.
YMCA is still finalising bookings with groups that have registered interest in regular use of
the facilities via the recent Expression of Interest process undertaken. Following
determination of hire fees and charges to be applied, the budget model and forecasts will be
updated to reflect approved fees and current forecast usage based on the Expressions of
Interests lodged by community groups with YMCA. The forecast income for hire fees and
charges will be reviewed as part of the third quarter budget review process.
As an indicator, YMCA has advised that based on current estimates, monthly hire fees and
charges are anticipated to average around $2,000 per month versus a budget of around
$800 per month; with further increases anticipated as FAC becomes established. Please
note; estimated hire fees and charges exclude any fees from the swimming club.
Board Report
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To: FRAC Authority Board From: Executive Officer
Subject: Item 6.3: Additional Charges – use of pool inflatable Meeting date: 18 April 2017
Reference(s): FRAC Authority Charter v2.0
Consultation: Centre/Area Manager, YMCA SA
Attachments: Nil
PURPOSE
The purpose of this report is to propose Fleurieu Aquatic Centre (FAC) charges in relation to
use of the pool inflatable for 2016/17 and 2017/18.
RECOMMENDATIONS
1. That the Fleurieu Regional Aquatic Centre Authority adopt the charge of $600
(incl. GST) for 2016/17 and 2017/18 for children’s birthday parties that
incorporate exclusive use of the pool inflatable; for up to 30 children and
including catering and centre admission.
2. That the Fleurieu Regional Aquatic Centre Authority endorse that no additional
charge will be levied to Fleurieu Aquatic Centre members or casual admittance
visitors; to access the pool inflatable when it is in planned use at predetermined
dates and times for general access.
INFORMATION
The Authority Charter sets out the functions, powers and
duties of the Authority to be exercised in the performance
and furtherance of the Authority’s objects and purposes.
These functions and powers include (clause 2.1.10) ‘to set
and charge fees for the use of facilities and services at the
Aquatic Centre’.
As part of the fitout for the Fleurieu Aquatic Centre (FAC),
a pool inflatable was purchased as an additional attraction
for the facility.
The inflatable provides a fun activity that will
attract people to the centre; particularly
families.
It will also act as a key drawcard in promoting
the centre during school holidays and on
weekends.
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YMCA SA has recommended use of the pool inflatable for two core purposes:
• Exclusive hire as part of a premium, ‘gold class’ children’s birthday party package;
and
• Providing general access at predetermined dates and times that will assist in attracting
people to the centre and keeping them there longer.
YMCA SA has recommended a charge for children’s birthday parties that include exclusive
use of the pool inflatable; as set out above. In recommending the charge, YMCA has
considered all costs including the additional staffing required (two staff members) to manage
safe use of the pool inflatable and any associated risk.
For pool inflatable general access, YMCA has recommended that no additional fee be levied
for FAC members and casual admittance visitors. YMCA has advised that the additional
operational costs (including cost for up to three additional staff members - dependent on usage
and whether all modular sections of the inflatable are utilised) are anticipated to be offset by
increased casual participation and therefore payment of casual admission fees.
Proposed dates and times for pool inflatable general access is suggested as follows:
Regular public access:
Every third Saturday from 12pm to 2pm. (Swimming lessons finish at 11:30am; it is anticipated
that access to the inflatable will encourage families to stay longer at the centre).
School holidays:
Mondays and Wednesdays from 12pm to 2pm. (To encourage visitation to the centre by
families).
These times may be adjusted or expanded based on demand.
RISK ASSESSMENT
Risks associated with the recommendation have been assessed as follows:
Governance - the recommendation meets the requirements of the Charter and legislation.
Low risk.
Financial – The Fleurieu Regional Aquatic Centre Authority 3 Year Budget approved at the
Authority Board meeting on 16 December 2016, does not include any estimated income or
expense specifically in relation to use of the pool inflatable (as the decision to purchase the
equipment had not been made at that time). Following determination of fees and charges to
be applied for use of the pool inflatable, the budget model and forecasts will be updated by
YMCA to reflect approved fees, forecast usage and impact on operational income and
expense.
Budget accuracy – The 3 Year budget is built on assumptions and estimates only; it is
therefore likely that the Authority budget will require further amendment during the 2016/17
financial year with a moderate-minor consequence (possible 10%-20% variation) which is
assessed as high-medium risk in regards to budget accuracy. This risk will be managed
through the budget review process which will be reported to the Constituent Councils.
Financial management of the Authority is highly regulated by the requirements of the Charter
and legislation. Low risk.
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BUDGET IMPLICATION
As indicated above, following determination of fees and charges to be applied, the budget
model and forecast operational income and expense will be updated by YMCA. The
recommended charge for exclusive use of the pool inflatable for children’s birthday parties will
cover all associated costs and provide a modest profit margin for the centre.
For pool inflatable general access, YMCA has advised that the additional operational costs
are anticipated to be offset by increased casual participation (and therefore payment of casual
admission fees).
The FAC operational budget for 2016/17 forecast income for hire fees and charges will be
reviewed as part of the third quarter budget review process.
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To: FRAC Authority Board From: Executive Officer
Subject: Item 6.4: Renaming of ‘Warm Water Pool’ to ‘Hydrotherapy Pool’
Meeting date: 18 April 2017
Reference(s): FRAC Authority Charter v2.0
Consultation: Centre/Area Manager, YMCA SA
Director, Corporate & Community Services – City of Victor Harbor FRAC Project Manager – Alexandrina Council
Attachments: Nil
PURPOSE
The purpose of this report is to seek endorsement of a change of name for the Fleurieu Aquatic
Centre ‘Warm Water Pool’; to ‘Hydrotherapy Pool’.
RECOMMENDATION
That the Fleurieu Regional Aquatic Centre Authority endorses a change of name for the
Fleurieu Aquatic Centre ‘Warm Water Pool’; to ‘Hydrotherapy Pool’.
INFORMATION
During the period of design and construction of the Fleurieu Aquatic Centre (FAC), discussions
were held at various points amongst the Project Control Group and related parties as to
whether or not the ‘Warm Water Pool’ could be classified as a ‘Hydrotherapy Pool’. Based on
information on hand at that time, the group considered that requirements were too onerous to
pursue classification as a hydrotherapy pool.
Following their appointment as operational managers of the FAC, YMCA SA officers flagged
the view that the pool did in fact, in final delivery and operations, meet the criteria to be
classified as a hydrotherapy pool. Based on previous understanding, the Project Control
Group determined to leave the naming as ‘Warm Water Pool’.
The FAC opened on 25 March 2017 and YMCA has been monitoring use of the Warm Water
Pool and has been receiving feedback from staff and users of the pool since that time.
Operational feedback received to date includes:
• The naming of the pool as the ‘Warm water pool’ suggests that the other pools are
cold. The name is confusing both for staff and customers resulting in negative feedback
on both temperature and type of usage of the pools (e.g. a ‘warm water pool’ being
viewed by customers as somewhere to warm up after a swim; and feedback that the
spa is too cold).
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• Naming the pool as the ‘hydrotherapy pool’ would clearly define the prime purpose of
the pool being to provide therapy for older adults, people with disabilities and injury
recovery. This would avoid any confusion with spas or ‘warm water’.
• YMCA, in consultation with the Authority Executive Officer, has implemented an
operational policy of only allowing people over the age of 16 years into the Warm Water
Pool; with exceptions made, such as for children with therapy needs; at the discretion
of management. Changing the name of the pool to ‘hydrotherapy pool’ will assist in
customer understanding and acceptance of this required operational policy.
• Clarity in terms of the naming of the pool and the corresponding description on the
FAC website will allow staff to better and more easily inform customers of the purpose
of that pool.
YMCA provided the above feedback to the Authority Executive Officer along with its
confirmation that the Warm Water Pool does in fact (in final design and operational delivery)
meet the South Australian Public Health (General) Regulations 2013 and the Standard for the
Operation of Swimming Pools and Spa Pools in South Australia (please refer Appendix A) as
a ‘Hydrotherapy Pool’. YMCA has further confirmed that from both a plant and operational
perspective, all the health requirements are already being met.
This information was provided to the Project Control Group for further consideration. At its
meeting on Tuesday 4 April 2017, the group determined that a decision to rename the pool
should now be made by the Authority.
YMCA has advised, the cost impact of the change of name is limited to the cost of replacement
signage; estimated at around $300 to $500 (subject to supplier quote). This will include
additional signage on the entry points to the pool and changing the corridor signage. Any
changes to signage will be in keeping with the existing signage theme. Other changes (that
will not incur a direct cost) include changes to the FAC website and literature.
Given the feedback provided by YMCA relating to the current naming of the pool as a ‘Warm
Water Pool’ and the confirmation from YMCA that the pool meets all requirements as a
hydrotherapy pool; it is recommended that the name change be made and implemented as
soon as practicable.
RISK ASSESSMENT
Risks associated with the recommendation have been assessed as follows:
Service Delivery – The key risk associated with the recommendation is that (if no name
change is made) the existing impacts of the current reference to a Warm Water Pool (as
previously outlined) will continue. The risk is considered to be low.
Financial – There is a risk that (if no name change is made), custom may be lost due to the
current confusion and negative feedback generated (as outlined above). The risk is considered
to be low.
BUDGET IMPLICATION
As indicated above, the budget implications for changing the name of the pool are minimal
and would be covered under existing approved operational budget.
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Appendix A
South Australian Public Health (General) Regulations 2013 and the Standard for the
Operation of Swimming Pools and Spa Pools in South Australia - hydrotherapy pools
The South Australian Public Health (General) Regulations 2013 and the Standard for the
Operation of Swimming Pools and Spa Pools in South Australia prescribe a number of specific
requirements for owners and operators of public pools to ensure that water quality within a
public pool is of a standard that protects public health.
The Standard for the Operation of Swimming Pools and Spa Pools in South Australia1 (‘the
Standard’) was developed to assist local councils in the administration of the legislation
relating to public swimming pools, spa pools, waterslides and hydrotherapy pools.
The Standard requires the following conditions to be met to be able to classify a pool as a
Hydrotherapy Pool:
7.3 Hydrotherapy pools
The following conditions must be achieved whenever a hydrotherapy pool is available for use:
• Hydrotherapy pool water must be disinfected with chlorine, bromine or by an ultraviolet
light plus hydrogen peroxide system so that the disinfection values set in tables 2, 5
and 7 are maintained.
• The pH, total alkalinity and pool water turnover rate must be maintained in accordance
with table 8.
• A hydrotherapy pool must be fitted with a filtration system that provides a continuous
circulation of the pool water through the filter. Ideally the hydrotherapy pool should
have its own filtration system. Cartridge filters and diatomaceous earth filters are not
recommended.
• All water in a hydrotherapy pool must pass through the filter as often as necessary to
ensure that the water is maintained in a clean and clear condition and in any event a
volume equivalent to the total volume of the pool at least once in every two hours. It
is recommended that for heavily used hydrotherapy pools, the water should pass
through the filter at least once in every hour*.
• A hydrotherapy pool must be fitted with automatic dosing and monitoring equipment
that continuously analyses and controls the pH and disinfectant levels in the
hydrotherapy pool water within the range as indicated in tables 2, 5 and 7.
• Hydrotherapy pool water clarity must be maintained as specified in section 4 of this
Standard.
NOTE: Under the General Regulations stabilisers must not be used in any indoor
swimming pool, which includes indoor hydrotherapy pools as they are defined in the
General Regulations as being swimming pools.
It is also recommended that stabilisers should not be used in outdoor hydrotherapy pools.
The high operating temperature and organic loading found in hydrotherapy pools provides
1 http://www.sahealth.sa.gov.au/wps/wcm/connect/3d0c758045e8828b98e2d8574adac1f8/6592+SAH+Pool+Standard_Jun13.pdf?MOD=AJPERES&CACHEID=3d0c758045e8828b98e2d8574adac1f8
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an ideal environment for microbial growth. Therefore, a disinfectant which acts rapidly
should be used in order to control this growth.
*YMCA has provided the following information as supplied by Statewide Pools regarding
turnover rate which is key to classification as a Hydrotherapy pool per dot point 4 above:
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To: FRAC Authority Board From: Executive Officer
Subject: Item 8.1: External Audit Services Tender and awarding of Contract
Meeting date: 18 April 2017
Reference(s): Local Government Act 1999
FRAC Authority Charter v2.0
Consultation: Director, Corporate & Community Services – City of Victor Harbor Acting General Manager Organisation & Culture – Alexandrina Council
Attachments: Nil
CONFIDENTIAL ITEM – Public agenda version
PURPOSE
This report seeks Fleurieu Regional Aquatic Centre Authority (‘Authority’) Board approval for
the awarding of a contract to a nominated tenderer following a select Request for Tender
process for delivery of external audit services.
RECOMMENDATIONS
That the Authority:
1) Under the provisions of Section 90(2) of the Local Government Act 1999 make an
order that the public be excluded from the meeting, with the exception of the
Executive Officer, Leonie Boothby; Acting General Manager Organisation & Culture –
Alexandrina Council, Elizabeth Williams; and Director, Corporate & Community
Services City of Victor Harbor, Kate Jessep; in order to consider in confidence a
report relating to Section 90(3)(k) of the Local Government Act 1999 relating to the
receiving, reviewing and assessing of tenders for Fleurieu Regional Aquatic Centre
Authority external audit services, being information that must be considered in
confidence in order to ensure that the Authority does not disclose information relating
to tenders for the supply of goods, the provision of services or the carrying out of
works; and
2) Accordingly, on this basis, the Authority is satisfied that public interest in conducting
meetings in a place open to the public has been outweighed by the need to keep the
information and discussion confidential to prevent the unreasonable exposure of
commercial in confidence information provided by tenderers through the tender
process and the Authority report, attachments and associated documents and to
prevent an unfair advantage to a person with whom the Authority proposes to do
business.
Substantiation:
The matter of the agenda item being a tender to provide external audit services pursuant to
Section 90(3)(k) of the Local Government Act 1999 (“the Act”) being information that must be
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considered in confidence in order to ensure that commercial in confidence information is not
divulged and the Authority does not disclose information which may prejudice the outcome of
the tender or future contracts.
There is strong public interest in enabling members of the public to observe the Authority’s
transparent and informed decision-making. This helps to ensure accountability, maintain
transparency of public expenditure, facilitate public participation, assist public awareness
and allow for the scrutiny of information. Attendance at a meeting of the Authority is one
means of satisfying this interest. The public will only be excluded from a meeting of the
Authority when the need for confidentiality pursuant to Section 90(2) of the Act outweighs the
public interest of open decision-making.
In this matter, the reasons that receipt, consideration or discussion of the information or
matter in a meeting open to the public would be contrary to the public interest are that:
• the disclosure would unreasonably expose commercial in confidence information
provided by tenderers through the tender process and the Authority report,
attachments and associated documents; and
• the disclosure would give an unfair advantage to a person with whom the Authority
proposes to do business.
On balance, the above reasons which support the need for confidentiality pursuant to
Section 90(2) of the Act outweigh the factors in favour of the public interest of open decision
making.
3) Recommendation contained in a confidential report.
4) Having considered this matter in confidence under Section 90(3)(k) of the Local Government Act 1999 makes an order pursuant to Section 91(7) of the Local Government Act 1999, that the report, attachments and associated documents in relation to Confidential Item 8.1 of the Authority Meeting held 18 April 2017 and titled External Audit Services Tender and awarding of Contract, be kept confidential and not available for public inspection, until the end of the Contract and that the Executive Officer be delegated the power to review and revoke this order.
5) Makes an order that the minutes relating to the above confidentiality order and other
information required to be released in accordance with the requirements of Section
91(8)(b) and (ba) of the Local Government Act 1999, be kept confidential until the
Contract is executed by both parties.