1 Pasewark & Pasewark

Microsoft Office 2003 BASICS

MICROSOFT WORDLesson 2 — Basic Editing

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Objectives

Select text. Delete and type over text. Undo and redo recent actions. Cut, copy, and paste text. Use drag and drop to move or copy text.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Objectives (cont.)

Check the spelling and grammar of a document.

Find and replace text. Use the Thesaurus. Insert the date and time.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Terms Used in This Lesson

Automatic grammar checking

Automatic spell checking

Clipboard Copy Cut

Drag and drop Overtype mode Paste Selecting Spelling and

Grammar Checker Thesaurus

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Selecting Text

Selecting – highlighting a block of text.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Selecting Text (cont.)

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Selecting Text (cont.)

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Backspace, Delete, and Overtype Text

Backspace key – deletes characters to the left of the insertion point.

Delete key – deletes characters to the right of the insertion point.

Overtype – replaces or types over existing text. Double-click OVR on the status bar or press the Insert key.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Using Undo and Redo

Undo – reverses recent actions. Click the Undo button on the Standard toolbar, or Edit, Undo

Redo – reverses an Undo action. Click the Redo button on the Standard toolbar, or Edit, Redo

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Clipboard

Clipboard – a temporary storage place. The Clipboard is displayed in task pane.

Can hold up to 24 cut or copied items

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Cutting Text

Cut – removes selected text from the document and places it on the Clipboard.

Edit, Cut. or click the Cut button on the Standard toolbar.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Pasting Text

Paste – text is copied from the Clipboard to the location of the insertion point in the document.

Edit, Paste. or click the Paste button on the Standard toolbar.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Copying Text

Copy – a copy of the selected text is placed on the Clipboard while the original text remains in the document.

Edit, Copy. or click the Copy button on the Standard toolbar.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Using Drag and Drop

Drag and Drop – easiest way to copy and moving text a short distance

Place the pointer on the selected text and hold down the mouse button until a small box appears. While still holding down the mouse button, drag the text to the desired location.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Automatic Spell and Grammar Checking

Automatic Spell Checking – identifies spelling errors as you type with a wavy red line.

Automatic Grammar Checking – identifies grammatical errors with a wavy green line as you type.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Spelling and Grammar Checker

Spelling and Grammar Checker – used to check the spelling and grammar of a document after you finish keying.

Tools, Spelling/Grammar. or click the Spelling and Grammar button on the Standard toolbar.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Find and Replace Commands

Find and Replace – editing commands that find a specific word in a document and allow you to replace it with a new word.

Edit, Find/Replace. Or use Option button beneath the scroll bar on Right. Use binoculars for find/replace feature.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Find and Replace Dialog Box

Find

Replace

Format specifications

Options

Replace

Replace All

Find Next

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Thesaurus

Thesaurus – finds a synonym for a word in a document.

Select the word, Tools, Language, Thesaurus. Can also Rt. Click, Synonym or Thesaurus

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Inserting the Date and Time

Insert, Date/Time. Choose format. date will be updated each time the document

is opened if Update automatically is checked.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Date and Time Dialog Box

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary

You can speed operations by selecting blocks of text.

Delete text using Backspace and Delete. Replace text using Overtype mode. Undo recent actions using the Undo

command.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary (cont.)

Use Redo to reverse an Undo action. Send text to the Clipboard by using the Cut

or Copy command. Retrieve text by using the Paste command.

The Find command moves the insertion point to the word or phrase for which you are searching.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary (cont.)

The Replace command allows you to replace a word in the Find box with a word you key in the Replace box.

Automatic spell checking identifies misspelled words with a wavy red underline.

Automatic grammar checking identifies grammatical errors with a wavy green underline.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary (cont.)

The Thesaurus is used to find a synonym for a word in the document.

A date can be inserted in a document using the Date and Time command on the Insert menu.