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Overview of the academic affairs system
Theacademicaffairssystemisdesignedtoprocessaffairsthatarerequiredinyourcampuslife(i.e.academicaffairs)suchasregisteringcourses,viewingacademicperformance,andissuingcertificates.AnOkadaiIDisrequiredtousethesystem.(AninitialIDisassignedbytheCenterforInformationTechnologyandManagementatthetimeofadmission.)
*AnOkadaiIDisrequiredtousevariousinformationservicesoncampus.PleasemanagetheIDproperly.
*ThesystemisaccessiblefromeducationalPCsintheComputerRoom,etc.orPCsthatareconnectedtowirelessLANoncampus.
*AutomaticcertificateissuingmachinesareinstalledintheBuildingforGeneralEducation,PeachUnion,respectivefaculties,etc.
Academic affairs system (webpage) Registercourses(Theinformationcanonlybe
viewedaftertheregistrationperiod.) Registeryouraddress/telephonenumber Checkthenumberofcreditsearned Receiveresultsofregularmedicalcheckups Register/deleteinformationaboutyour
extracurricularactivitygroups
Relevant systems (webpage) Syllabus Webbulletinboard Lotregistration Moodle(LearningManagementSystem)
Certificate issuing machines Availabletoissuecertificates
(e.g.studentdiscountcertificate,enrollmentcertificate,expectedgraduationcertificate, academicperformancecertificate,medicalcheckupcertificate)
Use of PCs, etc. on campus StudentscanuseeducationalPCs,printers,andotherequipmentintheComputerRoom(whentheroomisnotusedforclasses,etc.).StudentscanalsoaccessthecampusnetworkviawirelessLANaccesspoints(whichareprovidedatvariouslocationsoncampus)usingdevicessuchasnotebookPCs.
Fordetails,refertothewebpagebelow.
Website of the Center for Information Technology and Management, Okayama University Using the Computer Rooms (for students): http://www.okayama-u.ac.jp/user/citm/limiting/eng/about/using_students.html
Supported browsers InternetExplorer11.0 MicrosoftEdge MozillaFirefox GoogleChrome Safari
Hours 8:30to24:00
(Exceptfortheyear‐endandNewYearholidaysandmaintenancedays)*Courseregistration:8:30–22:00
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Academic Affairs System and Schedules
The following diagram shows events during an academic year and type of services used in theAcademicAffairsSystem.Formoreinformation,pleaserefertoeachsection.
Access to Academic Affairs System
Someservicesareavailableonlyoncampusnetwork,whileoff‐campusaccessisavailableforothers.
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How to use the academic affairs system
1. Log in to a PC (an educational PC)
1 TurnonaneducationalPC.Afterawhile,thedesktopscreenappears.The“PCセットアップ(PCsetup)”windowpopsupautomatically.
2 EnteryourOkadaiIDandpassword(indicatedinthe“パスワード通知書 [NotificationofYour
Password]”)intheboxesofthepopupwindow,andclickthe 認 証 (Authenticate)button.
* Adefaultpassword(assignedbytheuniversity)isindicatedinthe“パスワード通知書(NotificationofYourPassword)”forinitialsetup.Youmustchangethepasswordinpreparationforthelossofthedefaultpassword,etc.Tochangethepassword,followthestepsbelow.
How to change the Okadai ID / password (in Japanese) https://www.citm.okayama-u.ac.jp/citm/service/okadaiid_change.html
Integrated authentication system (in Japanese) https://www.citm.okayama-u.ac.jp/citm/service/ias-student.html
For inquiries about the Okadai ID and password, contact: User information desk for the Center for Information Technology and Management Phone: +81-86-251-7232 or -7236
パスワード通知書 (Notification of Your Password)
1. Your Okadai ID and Password Okadai ID (initial setting)
XXXXXXXX Password
XXXX(correspondstoyourbirthday.
Forexample,ifyourbirthdayisMay3,is0503.)
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2. How to access the academic affairs system
1 StartthewebbrowserandaccesstheOkayamaUniversityofficialwebsite.Inthemenubyusercategoryatthetopofthescreen,click“Currentstudents.”
Okayama University official website: https://www.okayama-u.ac.jp/index_e.html 2 Inthemenuontherightsideofthescreen,clickthe“Academicaffairssystem”.
Close-up
Japanese English
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3 Thescreentoentertheacademicaffairssystemappears.Clickthe ここをクリック Enter button.Themainscreenofthesystemappears.
*Itisconvenienttoaddthemainscreenofthesystemtoyourbrowserfavorites.
Screen to enter the system
Main screen of the system Japanese English
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3. Log in and log out
1 Tologintotheacademicaffairssystem,theintegratedauthenticationsystemisused.Clickanitemonthesystemmenuofthemainscreen,andtheauthenticationscreenappears.EnteryourOkadaiIDandpasswordandclickthe Login button.
EnteryourOkadaiIDandpasswordinthe“岡大ID (OkadaiID)”and“パスワード(Password)”boxes.
*Ifamessageappearstonotifythatthebrowserisofferingtorestrictthewebpagefromrunningscripts,alwaysclick“ 許可 (Allow).”
Messageexample(Themessageisdifferentdependingonthebrowserused.)
2 Whenyoufinishyourtaskontheacademicaffairssystem,closealltheprocessingscreensby
clickingtheclosebuttonofthebrowserorthe CLOSE , 閉じる ,or 終 了 buttononeachscreen.
* Whenviewingotherwebsiteswhileloggingintotheacademicaffairssystem,theauthentication
informationisretaineduntilallthescreensareclosed.* WhenasinglePCisusedbymultipleusers,closeallthebrowserscreensbeforethenextuser
usesthePC.
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Register courses
Coursescanberegisteredanddeletedduringthecourseregistrationperiod.Coursescanonlybedeletedduringthecoursemodificationperiod,andcanonlybeviewedduringthecoursereferenceperiod.Eachperiodisdifferentdependingonyourfaculty.Checkthedetailsonnoticesputuponthebulletinboards,etc.
1. Course registration screen
1 Onthemainscreenoftheacademicaffairssystem,click“Registercourses(duringthespecifiedperiod).”
2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai
ID)”and“パスワード (Password)”boxestologin.
* If a message appears to check the script restriction, always click “許可 (Allow).”
3 Whenthewebsystemmenuappears,select“Courseregistration.”
* After the course registration period, this item changes to “ Course reference.”
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4 Thecourseregistrationscreenappears.
CheckthatyourStudentNo.andnameareindicatedontheupperleftofthescreenandthatthecourseprocessingyearmatchestheyearofthecourse.
Course registration screen
StudentNo./name,etc. This field indicatesyourStudentNo.,yourname, thenumberofcreditstobeearnedfromregisteredcourses,andcourseyear.
CourseNo.box Usetheboxestoregisteranddeletecourses.
Termtab Clickatabshowthetimetableoftheterm.
Registeredtimetable Thisfieldindicatesthetimetableofregisteredcourses.
Registrationerror Thisfieldindicatesthedetailsofregistrationerrors.
“Selecttimeclassperiod”button Clickthebuttontosearchthetimetablebasedonthecourseterm,dayoftheweek,period,etc.
“Syllabus”button Clickthebuttontoshowthewebsyllabus.
“CLOSE”button Clickthebuttontoclosethecourseregistrationscreen.
Thecolorschemeofthetimetablefieldisasfollows: “Firstandsecondterms”and“Firstsemester”inblue “Thirdandfourthterms”and“Secondsemester”ingreen “Intensivecourses”and“Specialcourses”inpink
*Theindicatedrowschangedependingontheterm/semester ofthefaculty.
Third and fourth terms/Second semester
Intensive course/special
① ③
④
②
⑥
⑦
⑧
⑤
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2. How to register courses (only during the course registration period) 1 Entera“CourseNumber”(asix‐digitnumber)ofthecoursethatyouwishtotakeinaCourseNo.
boxontheleftsideofthescreen,andclickthe Register button.Theregistrationcheckprocesswillbeperformed.
* Upto10coursescanberegisteredatatime.* Theprocessmaytakeafewminutestocomplete.Pleasewaituntilthescreenisupdatedautomatically.
2 Whentheregistrationprocessiscomplete,thecourseregistrationscreenisshownasbelow.
Checkthatthecourseswhichyouwishtotakehavebeenregisteredonthetimetable.
CourseNo.thatcouldnotberegistered
RegisteredCourseNo.anditsinformation
Registrationerrors(itemsthatneedtobecheckedorcoursesthatcannotbetaken)
②
③
①
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3 Ifanerrorisindicated,youmustcheckthedetails.
Dependingontheerrortype,anerrormaybeindicatedonthefollowingday.Youmustcheckthedetailsofthecourseregistrationonandafterthedayofregistration.Duringthecourseregistrationperiod,youcanmodifyanddeletethecourses.
<If there are courses that cannot be registered> Movethecursoroverthe“×”indicatedontherightofaCourseNo.boxtoshowtheerrormessage.
「 」TypesofErrors
Message Cause/actionrequired
Coursenumberenteredisincorrect.Enter the correct Course No. (a six‐digit number) in half‐sizenumericcharacters.
Youhavealreadyregisteredforthiscourse. TheCourseNo.hasbeenregistered.
Timeconflict.Anothercoursehasbeenregisteredonthesamedayoftheweek/period.Registeradifferentcourse,ordeletetheregisteredcourseandregisteranewone.
Bylotteryonly.Thismessageappearswhenyouregisteredacoursethatcanonlybetakenbystudentswhohavebeenchosenbylot.
SeniorThesiscredit. Registrationnotpermitted.
The course is for students who are expected to graduate. Thismessage appears if you do not meet the conditions to take thecourse.
You do not meet the prerequisites for thiscourse.
Please check whether you meet the conditions other than theabovetotakethecourse.
You cannot register for this course at thistime.
Theperiodyoucanregisterforthiscoursehasalreadyended.Pleasecheckthesyllabusfortheterminwhichthecourseruns.
Registrationnotpermitted.Carefullychecktheconditionstotakethecourseonthesyllabus,notices put up on the bulletin boards, etc. If you cannot find asolution,contacttheeducationalaffairsinformationdesk.
Typesoferrorsdisplayedunder【RegistrationError】(shownin ③)
Message Cause/actionrequired
You have reached the maximum credits forthisterm.
Whenexceedingthecreditcap (varybyFaculty)Theregisteredtimetablemustbedeleted.
Duplicatecourseregistration.A course for which you earned credits and which cannot berepeatedhasbeenchosen.Thecoursemustbedeleted.
Pleasecheckwhetheryourmajorpermitsyoutoregisterforthiscourse.
Youcannottakethecourseduetoyouraffiliation.Pleasecontacttheeducationalaffairsinformationdeskorfacultymembers.
You do not meet the prerequisites for thiscourse.
Youdonotmeetthepreconditions(e.g.coursestakenandcreditsearned) to take the course. Please check the syllabus, etc. forconditionstotakethecourse.
Timeconflict. TimeconflictwithcourseregisteredbyStudentAffairs.
Pleasecheckcarefullyifanyoftheerrorsaboveisindicated.Ifyouhavequestions,pleasecontacttheeducationalaffairsinformationdesk.
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3. How to delete a registered course (course registration / modification period)
1 Enterthe“CourseNo.”(asix‐digitnumber)ofthecoursethatyouwishtocancelintheCourseNo.boxontheleftsideofthescreen,andclickthe Delete button.
2 Whenthedeletionprocessiscompleted,checkthatthecoursehasbeendeletedfromthe
timetable. Duringthecourseregistrationperiod,youcancancelacourseandregisteradifferentcourse
forthesamedayoftheweek/period.
Atimetablethatismarkedwith cannotbechangedbecauseithasbeenfixed.Ifyouneedtomodifyordeletecoursesafterthecourseregistrationperiod,pleasecontacttheeducationalaffairsinformationdesk.
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Register address / telephone number
Pleaseregisteryouremergencycontactinformationandtheaddresstowhichthetuitionfeepaymentnoticesshouldbesent,etc.YoucanalsocheckwhetheryouarecoveredbythePersonalAccidentInsuranceforStudentsPursuingEducationandResearch(PAS).
*Forstudentswhoareadmittedinthespringsemester,theuniversitywillregistertheirinformationaroundJulybasedontheirpersonalstatementssubmittedatthetimeofadmission.
YoumustcheckwhethertheregisteredinformationiscorrectaroundJulyorlater.
1 Onthemainscreenoftheacademicaffairssystem,click“Registeraddress/telephonenumber,checkPASinformation,etc.”
2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai
ID)”and“パスワード (Password)”boxestologin.
*Ifamessageappearsaskingwhethertorestrictthewebpagefromrunningscripts,alwaysclick“許可 (Allow).”
3 Whenthewebsystemmenuappears,select“住所・電話番号、学研災情報等
(Address/telephonenumber,PASinformation,etc.).”
Please make corrections if there are mistakes or changes!
If there is any change as to where the tuition payment bill should be sent, please notify the accounting office of your faculty.
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4 The“学生身上情報登録 (Studentpersonalinformationregistration)”screenappears.Fillout
theformasshownbelow,andclickthe _登録 (Register)button.
A Addresstowhichthetuition
feepaymentnoticesshouldbesent
Checkanapplicableitem.
B YourcontactinformationEnteryourcurrentaddress(e.g.boardinghouse,parents’home),telephonenumber,andemailaddress.
Inthepersonalemailaddressbox,registeranemailaddressthatyouusuallyuse(nottheemailaddressassignedbytheuniversity)toensuresmoothcommunication.
Selectwhichone(personaladdressoruniversityaddress)shouldbeusedpreferentiallytomakecontact.
C PAScoveragestatusThePASinformationforfreshmenwillbeindicatedinJuneorlater.
D Guardian’scontactinformation(athome)
Enterthecontactinformationofyourguardian(athome).
E Emergencycontactinformation
Enteryouremergencycontactinformation(e.g.workplaceofyourguardian,relative).
F Other(addresstowhichthetuitionfeepaymentnoticesshouldbesent)
* Enterthisinformationonlyiftherecipientofthetuitionfeepaymentnoticesisnotyourguardian.
* Pleasenotifytheaccountingofficeofanychanges.
A
D
E
F
B
C
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Check the number of credits
Youcancheckthenumberofcreditsearnedandacademicperformance.Thenumberofcreditsearnedcanbecheckedoffcampus.(→p.20) 1 Onthemainscreenoftheacademicaffairssystem,click“Checkthenumberofcreditsearned.”
2 Whenthe“お知らせ (Notices)”screenappears,clickthe 開 始 /Start button.The
authenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(OkadaiID)”
and“パスワード (Password)”boxestologin.
*Ifamessageappearstonotifythatthebrowserrestrictedthewebpagefromrunningscripts,alwaysclick“許可 (Allow).”
3 Click“★ Checkthenumberofcreditsearned”onthemenu.
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4 The“学生身上情報登録 (Studentpersonalinformationregistration)”screenappears. *Thenumberofcreditsearnedisnotdisplayedunlessyoucheckthestudentpersonalinformation(e.g.address,telephonenumber).
Checkthatyourcontactinformationandguardian’scontactinformation(athome)areup‐to‐date.
Theacademicperformancereportwillbesentbasedonthecontactinformationregisteredintheacademicaffairssystem.Ifyourcontactinformationhasbeenchangedduetomoving,etc.,updatetheinformationpromptly.
Ifnocontactinformationhasbeenenteredyet,makesuretoentertheinformation.
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A Addresstowhichthetuition
feepaymentnoticesshouldbesent
Checkanapplicableitem.
B YourcontactinformationEnteryourcurrentaddress(e.g.boardinghouse,parents’home),telephonenumber,andemailaddress.
Inthepersonalemailaddressbox,registeranemailaddressthatyouusuallyuse(nottheemailaddressassignedbytheuniversity)toensuresmoothcommunication.
Selectwhichone(personaladdressoruniversityaddress)shouldbeusedpreferentiallytomakecontact.
C PAScoveragestatusThePASinformationforfreshmenwillbeindicatedinJuneorthereafter.
D Guardian’scontactinformation(athome)
Enterthecontactinformationofyourguardian(athome).
E Emergencycontactinformation
Enteryouremergencycontactinformation(e.g.workplaceofyourguardian,relative).
F Other(addresstowhichthetuitionfeepaymentnoticesshouldbesent)
* Enterthisinformationonlyiftherecipientofthetuitionfeepaymentnoticesisnotyourguardian.
* Pleasenotifytheaccountingofficeofanychanges.
A
D
E
F
B
C
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Iftheinformationisup‐to‐date:
Clickthe“ 変更せずに単位修得確認表へ(Showthetableforcheckingthenumberofcreditsearnedwithoutmakingchanges)”button,checkthemessage,andclickthe OK button.
Ifinformationhasbeenaddedorchanged:
Clickthe 変更後に単位修得確認表へ (Showthetableforcheckingthenumberof creditsearnedaftermakingchanges)button,checkthemessage,andclickthe OK button.
5 The“Tableforcheckingthenumberofcreditsearned”appears.
* Thetableshowstheacademicperformanceasofthisdateatmidnight.
“修得単位数(履修中含む)
* Thetotalnumberofcreditsearnedincludesthenumberofcreditstobeearnedfromthecoursesthatarebeingtaken.
(Thetotalnumberofcreditsearnedmaydecreasedependingonthenumberofcreditsearnedaftertheacademicperformanceisfixed.)
*The“卒業必要単位修得状況 (Numberofcreditsrequiredforgraduationthathavebeenearned)”fieldisindicatedwhenthefieldindicationisenabledbyyourfaculty.
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How to apply for lottery-based courses
With“LiberalArts”educationcourses,someclassesinthe“IntellectualUnderstanding”,“ArtandPractice”and”VersatileSkills”haveenrollmentlimitstoensureeffectiveteachingandsmoothclassoperation.Alotteryisusedtoselectapplicantsforthesecourses.
Regardingcourseswhosestudentsarechosenbylot,carefullycheckthe“syllabus”and“教養教育科目 履修の手引・授業時間表 (Guideandtimetableforliberalartscourses).”Pleasenotethattherearecoursesotherthanthosementionedabove,whichusethelotterysystem.
Regardingthedetailsofsignupforcoursesonthelotterysystem,checknoticesputuponthebulletinboardsoncampusandGmailmessagesfromtheAcademicAffairsOffice.
Regardingtheliberalartscourseswhosestudentsarechosenbylot,youcanapplyoffcampus.(→p.20)
1. Sign up for courses on the lottery system
1 Onthemainscreenoftheacademicaffairssystem,click“EnterWebLottery/ViewLotteryResults.”
2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai
ID)”and“パスワード (Password)”boxestologin.
3 Onthe“抽選システム (lotterysystem)”menu,clickthe 抽選登録 (Applyforlottery‐based
courses)button.
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4 Setthepriorityforeachlotgroup,andclickthe 登録 (Register)button.
1. 抽選登録
2. View Lottery Results
1 Clickthe“抽選結果公開 (ViewLotteryResults)”buttononthemenuscreen.
2 Thelotresultsareindicated.
Thelogintimeislimited.
Aftertimeout,registrationwillnotbecompletedevenifyouclickthe“登録(Register)”button.
Toextendthetimelimit,clickthe“延長する (Extend)”buttonbeforetimeout.
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3. How to apply for additional openings and delete courses
Afterthelotresultsareannounced,additionalopeningsbecomeavailableforallthecourseswhosestudentsarechosenbylotandthathavenotreachedtheircapacity.Applicationsforadditionalopeningsareacceptedonafirst‐come‐first‐servedbasis.Theresultsareannouncedimmediately.Ifyounolongerwishtotakecoursesforwhichyouwerechosenbylot,deletethecoursespromptly.
* Studentsarenotallowedtodirectlycontactthefacultymembersinchargeofthecoursesandinquireaboutthecourses.
1 Onthelotresultsannouncementscreen,clickthe 当選科目を削除する/追加募集に応募する
(Deletecoursesforwhichyouwerechosenbylot/applyforadditionalopenings)button.
2 “当選科目 (Coursesforwhichyouwerechosenbylot)”and“追加募集に応募可能な抽選対象科目 (Applyforadditionalopeningsforcourseswhosestudentsarechosenbylot)”areindicated
foreachlotgroup.Select 削除 (Delete)or 応募 (Apply)foralltheitems,andclickthe
更新 (Update)button.
Youcannotapplyforadditionalopeningsforthecourses (dayoftheweek/period)markedwith onthecourse registrationscreenoftheacademic affairs system.
Toupdate,clickthe 残席情報を更新(Updatetheinformationabouttheopenings)button.
Theopeningsareupdatedasappropriate.Theinformationisforreferenceonly.
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4. How to register lottery-based courses
Thecoursesforwhichyouwerechosenbylot(includingthosesubjecttoadditionalopenings)willberegisteredbytheAcademicAffairsPlanningDivisionaftertheperiodofapplicationforadditionalopeningsisclosed.Pleasecheckforerrorsonthecourseregistrationscreenoftheacademicaffairssystemwithinthecourseregistrationperiod.
* Tocancelacourseaftertheperiodtoapplyforadditionalopenings,deletethecourseonthecourseregistrationscreenoftheacademicaffairssystemduringthecourseregistration/modificationperiod.(→p.7)
* Regardingliberalartscourseswhosestudentsarechosenbylot,ifyouwerenotchosenbutsuchcoursesarerequiredforgraduation,promotion,orothercircumstances,contacttheinformationdeskinchargeofeducationalaffairsofyourfaculty.
How to check academic performance and apply for a course whose students are chosen by lot
Youcanaccessthetableforchecking“thenumberofcreditsearned”and“lottery‐basedcourses”bothonandoffcampusasdescribedbelow.
https://www.okayama-u.ac.jp/tp/student/kyomu1_5.html#Course_eng QR CODE ▼
*Whenusingfromamobiledevicesuchasasmartphone,thefollowingscreenisdisplayed.Inthebrowsersettings,select“RequestDesktopSite”.
Example:UsingSafarioniPhone
PresstheReloadbuttonforatleast 2secondsonthefarrightofthe addressbarandtap“Request DesktopSite”atthebottomofthe screen.
Courseswhosestudentsarechosenbylotcanbetakenonlybystudentswhowere:
chosenbythelotterysystem;or acceptedforadditionalopenings.
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Medical checkups
Youcanchecktheresultsofyourregularmedicalcheckups.Regardingtheresultannouncementperiod,checkthenoticefromtheHealthServiceCenter.
1 Onthemainscreenoftheacademicaffairssystem,click“ResultsofAnnualMedicalCheckup.” 2 Clickthe Enter button.Theauthenticationscreenappears.EnteryourOkadaiIDand
passwordinthe“岡大ID(OkadaiID)”and“パスワード(Password)”boxestologin.
3 Theresultsofregularmedicalcheckupsareindicated.
Ifthereareitemsmarkedwith“*,”youmustvisittheinformationdeskoftheHealthServiceCenter.
Clicktheicon toindicatetheexplanationsofrespectiveinspectionitems.
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Extracurricular activities
Youcanregisterinformationabouttheactivitiesofclubsandsocietiesthathavebeenofficiallyrecognizedbytheuniversity.(Thisfunctionisavailableonlyforapplicableindividuals.)
1 Onthemainscreenoftheacademicaffairssystem,click“Extracurricularactivities”oranapplicableitem.
2 Clickthe 開始 (Start)button.Theauthenticationscreenappears.EnteryourOkadaiIDand
passwordinthe“岡大ID(OkadaiID)”and“パスワード (Password)”boxestologin.
3 Theloginscreenforextracurricularactivitygroupsappears.
Selecta“課題活動団体コード (Extracurricularactivitygroupcode)”fromthepull‐downmenu,andentertheloginpasswordthatisseparatelyassignedtoeachgroup.
Checkthatyournumberisindicatedinthe“登録者学生番号 (Registeredstudentnumber)”field,andclickthe 開始 (Start)button.
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☆ Register information about your extracurricular activity group
Enterinformationaboutyourextracurricularactivitygroup.
*Thenumberofcharactersenteredislimited.
Date,time,andplaceofactivity:Upto50half‐sizecharacters
Content,project,andstatusoftheactivity:Upto100half‐sizecharacters
Click 登録 (Register)atthebottomofthe
screen.
☆ Update (add) information about extracurricular activity members
Enterstudentnumbers.
Designatethepositions.
*Ifnopositionnameapplies,selecttheblankatthetop.
Clickthe 登録 (Register)button.
☆ Update (delete) information about the extracurricular activity members
Onceyoucheckthe 退部 (Quit)boxandregister,thestudentdataisindicatedbutisnolongerprintedontheregister,etc.fromthenexttimethepageisaccessed.
Onceyoucheckthe 削除 (Delete)buttonandregister,thestudentisnolongerindicatedfromthenexttimethepageisaccessed.
☆ How to close the extracurricular activity system
Afterthetaskisfinished,closethe“閉じる (Close)”buttonatthebottomofthepagetoclosethesystem.
Ifyouupdate(add/delete)theinformationabouttheextracurricularactivitymembers,returntothe“課外活動団体情報登録 (Registerinformationaboutyourextracurricularactivitygroup)”screenandclickthe“閉じる (Close)”button.
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Web syllabus and bulletin board
1. Access to the portal
1 AccesstheportalpageofthewebsyllabusandbulletinboardfromtheURL(ortheQRcode)below.
Syllabus and bulletin board system (in Japanese) https://gs.okayama-u.ac.jp/campusweb/
2 Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(Okadai
ID)”and“パスワード (Password)”boxestologin. 3 Theportalscreenofthewebsyllabusandbulletinboardsystemappears. *Itisconvenienttoaddthispagetoyourbrowserfavorites.
Menuforselectingfunctions Iconsofavailablefunctionsareindicated.
Submenu Thesubmenuforeachfunctionisindicated.
Informationarea Thelatestnotices,etc.areindicated,ifany.
Mainarea Thisisthemainscreenforeachfunction.
Logoutbutton Clickthisbuttontoclosethesystem.
A common system portal is used for the web syllabus and bulletin board.
②
③
⑤
④
①
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*Followthestepsbelowtoaccesstheuniversityofficialwebsite. <Syllabus> ①Clickthe“Syllabus”banneronthe“Currentstudents/guardians”page.
②Click“Students ・ facultyhere.”
*Theauthenticationscreenappears.EnteryourOkadaiIDandpasswordinthe“岡大ID(OkadaiID)”
and“パスワード (Password)”boxestologin.Theportalscreenappears.
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2. Web syllabus
Asyllabusdescribestheoutline,objective,plan,etc.ofeachcourse.Thewebsyllabusenablesstudentstoviewthesyllabiofmostofthecoursesattheuniversity.Clickthe”Syllabus”icontoshowthesyllabussearchscreen. 1 Howtosearchsyllabi
Specifytheparametersonthesearchscreen“CourseCriteriaSearch”or“NumberingcodeSearch”,andclickthe Search button.Syllabiareindicated.
*Itmaytakesometimetoshowthesearchresultsifthenumberofhitsislarge.
<CourseCriteriaSearch> AcademicYear
*required Specifytimetablesbytheyearofthecourse.
Faculty/Department
Searchandshowsyllabibyfaculty/department.Whenadepartmentisspecified,onlythetimetablesofthedepartmentareshown.Whenafacultyisspecified,allthetimetablesofthefacultyareshown.
FreeWordEnterwordstosearchthefulltextofthesyllabi.Theresultsareshowniftherearematches.
① ②
③
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<Numberingcodesearch>
AcademicYear*required Specifytimetablesbytheyearofthecourse.
Codesearch Thecodesearchscreenopensinanewwindow.
FieldnameEnterwordstosearchtheareanamesassignedtothenumberingcodes.Theresultsareshowniftherearematches.
*Inthenumberingcodesearch,upto500resultscanbeshownatatime.
*Fordetailsofthenumberingcode,refertothepagebelow.
OkayamaUniversityofficialwebsite(inJapanese):ナンバリングとは (Whatisnumbering?)
https://www.okayama-u.ac.jp/tp/life/numbering.html 2 Searchresultsscreen(list)
Thesearchresultsin 1 arelistedasshownbelow.
Toshowthedetails,clickthe Japanese or English buttoninthe“Inquiry”field.
①
②
③
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3 Searchresultsscreen(details)
Thedetailsofasyllabusareshown.Toseethecompetencies,clickthe“Competencies”tab.
4 Curriculummap
A“Curriculummap”isindicatedatthetopofthesearchresultsscreen(list)dependingonyouraffiliation(forundergraduatestudentsonly).
Themaphelpsyoucheckthecurrentstatusofthecourseandservesasareference.
Clicktheimagetoenlarge.
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3. Web bulletin board
Noticesputuponthebulletinboards(e.g.lecturecancellations,make‐uplectures)canbecheckedontheweb.Personalnotices(e.g.summons)canalsobechecked.ThewebbulletinboardisaccessiblefromPCs,smartphones,andmobilephonesoffcampus.
* The web bulletin board is administered differently depending on the faculty. Only minimal notices are posted on the web bulletin board. Students must check the bulletin boards on campus.
1 HowtocheckthewebbulletinboardClickthe“掲示 (Bulletinboard)”icon.Alistoflatestnoticesineachcategoryappears.Tocheckanotice,clickthelinkforthenotice.Whenthereisanewnotice,acommentappearsinthe“新着情報 (Latestinformation)”field.A“未読 (Unread)”markisindicatedinthecategoryfield.
Clicking“Readmore”transitionstothescreen,thatshowsalistofarticlesinthecategory.
Clickthetitleofthenoticetocheckthedetails.
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Readthenoticecarefullyandtakeactionasappropriate.
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Gmail
Theuniversityprovidesinformationtostudentsvianoticesputuponthebulletinboardsandwebsite.Tosupplementsuchinformation,theuniversityprovidesinformationbysendingemailtoGmailaddressesassignedbytheuniversity(“Gmail”)aboutnotices(includingadvancenotices)oflecturecancellationsduetoannouncementofweatherwarnings,importantmattersrelatedtoacademicaffairs,andotheremergencynotices,etc.
Gmailisusedtogivethefollowingnotices.PleasemakesuretochecktheGmailmessagesconstantlybyauto‐forwardingthemessagesfromGmailtoyourmobilephone,etc.
Gmailmessagesprovidetheoutlineofnoticesputuponthebulletinboards,etc.Studentsmustcheckthedetailsonthebulletinboardsandwebsite.
☆ Main Gmail messages from the university (1) Noticesaboutcourseregistration,academicperformancecheck,etc.ontheacademic
affairssystem
(2)Notices(includingadvancenotices)oflecturecancellationsduetoannouncementofweatherwarnings
(3)Noticesaboutinfectiousdiseases(e.g.influenza)andmessagestopreventspreadofinfection
(4)Noticesregardingrestrictionsofaccesstothecampusduetoentranceexaminations,etc.
(5)Noticesaboutseminarsandevents
(6)Othernoticesaboutmattersthataffectallstudents
How to use Okayama University Gmail (in Japanese) https://www.citm.okayama-u.ac.jp/citm/service/gmail_home.html
Login screen for Okayama University Gmail (in Japanese) http://mail.s.okayama-u.ac.jp/
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MEMOInformation desks Inquiries about the overall system for academic affairs
Academic Affairs Information System Development Office, Academic Affairs Department [email protected] Phone: +81-86-251-7058, -7059
Okayama University Moodle
Moodle support [email protected]
Application for courses whose students are chosen by lot and lot system Staff in charge of liberal arts, Education Support Group, Academic Affairs Planning Division, Academic Affairs Department
[email protected] Phone: +81-86-251-8433, -8434 Use of the Integrated Authentication System (Okadai ID), Gmail, PCs on campus
Information desk for users, Center for Information Technology and Management ask@okayama-u.ac.jp Phone: +81-86-251-7232, -7236