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2016 in Condobolin.
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ORDINARY MEETING OF COUNCIL
15 June 2016
CONDOBOLIN
Commencing at 10:00am
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2016 in Condobolin.
Lachlan Shire –THE HEART OF NSW
Our Vision:
For the Lachlan Shire to be a resilient community
providing economic and social growth, through
evolving, agricultural, business and mineral
activities
Mission:
To engage the community, providing and
delivering progressive services whilst implementing
a long term strategic plan leading to the social and
economic benefit of the community
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Condobolin.
TABLE OF CONTENTS
1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS ........................................................................5
2.0 CONFIRMATION OF THE MINUTES ....................................................................................................5
3.0 LEAVE OF ABSENCE ........................................................................................................................ 20
4.0 MAYORAL MINUTE ............................................................................................................................ 21
5.0 PUBLIC FORUM ................................................................................................................................. 23
6.0 DISCLOSURE OF INTEREST ............................................................................................................. 24
7.0 REPORTS ........................................................................................................................................... 25
7.1 GENERAL MANAGER ........................................................................................................................ 25
7.1.1 REQUEST FOR LEGAL ASSISTANCE ............................................................................................... 25
7.1.2 YOUTH EXPENDITURE ...................................................................................................................... 29
7.1.3 VOLUNTARY PLANNING AGREEMENTS .......................................................................................... 35
7.1.4 REQUESTS FOR DONATIONS........................................................................................................... 42
7.1.5 BETTER PRACTICE REVIEW UPDATE .............................................................................................. 50
7.1.6 COUNCIL IMPROVEMENT PLAN UPDATE ........................................................................................ 59
7.1.7 ACTIVE RESOLUTIONS AS AT JUNE 2016 ....................................................................................... 74
7.2 FINANCE .......................................................................................................................................... 114
7.2.1 AUDIT & RISK COMMITTEE MEETING 14 APRIL 2016 .................................................................... 114
7.2.2 INVESTMENTS AS AT 31 MAY 2016 ................................................................................................ 118
7.3 COMMUNITY SERVICES AND GOVERNANCE ............................................................................... 123
7.3.1 REMUNERATION FOR THE MAYOR AND COUNCILLORS ............................................................. 123
7.3.2 ABORIGINAL ADVISORY COMMITTEE MEETING MAY 2016 .......................................................... 125
7.4 ENVIRONMENT AND PLANNING .................................................................................................... 131
7.4.1 PESTICIDE USE NOTIFICATION PLAN ADOPTION......................................................................... 131
7.4.2 DEVELOPMENT APPLICATION 2016/8 – INTENSIVE LIVESTOCK INDUSTRY (40,000 SHEEP
FEEDLOT) ........................................................................................................................................ 155
7.4.3 DEVELOPMENT ACTIVITY MAY 2016.............................................................................................. 216
7.4.4 RECLASSIFICATION OF LAND ........................................................................................................ 220
7.4.5 TOTTENHAM WASTE MANAGEMENT FACILITY – PROPOSED CHANGE TO OPENING DAYS .... 225
7.4.6 CONDOBOLIN CEMETERY COMMITTEE MEETING MINUTES AND AMENDED POLICY .............. 228
7.5 INFRASTRUCTURE SERVICES ....................................................................................................... 255
7.5.1 TOWN WATER SUPPLY REPORT - MAY ......................................................................................... 255
7.5.2 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN ............................................... 267
7.5.3 LACHLAN TRAFFIC COMMITTEE MEETING JUNE 2016 ................................................................. 272
7.5.4 LAKE CARGELLIGO FORESHORE ADVISORY COMMITTEE ......................................................... 307
7.5.5 STREET ADDRESSING – RENAMING SR26, SR215 AND SR1033 ................................................. 313
7.5.6 ISLAND CREEK BRIDGE .................................................................................................................. 319
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7.5.7 LAKE CARGELLIGO WALKWAY STAGE 2 ....................................................................................... 321
7.5.8 LAKE CARGELLIGO CBD UPDATE .................................................................................................. 323
7.5.9 ACTIVE TRAVEL PLAN .................................................................................................................... 325
7.5.10 PROPOSED PARK GOOBANG STREET CONDOBOLIN.................................................................. 328
8.0 DEPUTATIONS ................................................................................................................................. 333
9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR, DEPUTY MAYOR AND
COUNCILLORS ................................................................................................................................ 334
10.0 NOTICE OF MOTIONS ..................................................................................................................... 335
11.0 DELEGATES REPORT ..................................................................................................................... 336
11.1 NSW ASSOCIATION OF MINING RELATED COUNCILS INC – MINUTES OF ORDINARY MEETING
FRIDAY 13TH MAY 2016 .................................................................................................................... 336
11.2 REPORT FROM THE MAYOR ATTENDING THE CENTROC BOARD MEETING 12 MAY 2016 –
PARLIAMENT HOUSE SYDNEY ....................................................................................................... 347
11.3 MINUTES OF THE WESTERN PLAINS REGIONAL DEVELOPMENT EXECUTIVE MEETING – 25
MAY 2016 ......................................................................................................................................... 356
12.0 CORRESPONDENCE ....................................................................................................................... 358
12.1 CATHERINE MARSHALL – SEEKING PETITION - MOBILE BLACK SPOTS .................................... 358
12.2 TOTTENHAM CENTRAL SCHOOL – REQUEST FOR ASSISTANCE – UPGRADE OF SCHOOL
GROUNDS ........................................................................................................................................ 363
12.3 AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION – JOINT INFRASTRUCTURE STATEMENT –
MAYOR TROY PICKARD - PRESIDENT ........................................................................................... 364
12.4 TULLIBIGEAL PICNIC RACE CLUB INC – LETTER OF APPRECIATION ......................................... 366
13.0 COMMON SEAL ............................................................................................................................... 367
14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ...................................................................... 367
15.0 CLOSED SESSION ........................................................................................................................... 368
15.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION .................................... 368
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1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS
2.0 CONFIRMATION OF THE MINUTES
RECOMMENDATION
That the Minutes of the:
a) Ordinary Council Meeting held 18 May, 2016 and
b) Extra Ordinary Meeting of Council held 25 May 2016 be received and noted.
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3.0 LEAVE OF ABSENCE
RECOMMENDATION
That a leave of absence be granted for
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4.0 MAYORAL MINUTE
4.1 EVENTS
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 20th APRIL 2016
AUTHOR: MAYOR
REPORT NO: MM 4/16
SUBJECT: EVENTS
TRIM NO:
MAYORAL MINUTE
The Mayor’s Weekend Seminar
The Mayors weekend was held down in Sydney at LGNSW headquarters on the
21/22nd May 2016. The weekend was two full days with various presenters on
different topics. Topics covered current challenges for Mayors and Councils, the
Mayoral toolkit, Mayor as community leader, Mayor in times of rapid change, Mayor
as council leader and Mayor and the General Manager.
The presenters for the weekend included Genia McCafferry, Sarah Artist, Graham
Sanson, Tim Rogers, Narayan van de Graaff and Glen Ingliss. Very interactive
weekend and worthwhile for the networking value with other councillors and staff at
LGNSW.
Draft Community Strategic Plan and Budget
First of all I would like to congratulate and thank the General Manager and all the
staff for the work they have put in to getting these important documents prepared for
public exhibition. These documents will now be promoted through several community
meetings around the shire and other mediums for comment and then brought back to
a special meeting of Council to be held on Wednesday 29th June 2016.
I encourage all Councillors and the public to engage with these documents as they
set out the future of this council for the next twelve months and beyond.
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RECOMMENDATION THAT:
a) Mayoral Minute No 3/16 be received and noted.
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5.0 PUBLIC FORUM
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6.0 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s
Code of Conduct regulate the way in which Councillors and staff of Council conduct
themselves to ensure that there is no conflict between their private interests and their
public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has
an interest in a matter to be considered at a meeting of the Council (or Committee),
that interest must be disclosed as soon as practicable after the start of the meeting
and the reasons for declaring such interest.
RECOMMENDATION
That Councillors and staff now disclose any interest in the matters under
consideration at this meeting, describe the nature and type of interest, and in
the case of ‘less than significant on pecuniary interests’ the reasons why they
consider the interest to be non significant.
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7.0 REPORTS
7.1 GENERAL MANAGER
7.1.1 REQUEST FOR LEGAL ASSISTANCE
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016
AUTHOR: GENERAL MANAGER
REPORT NO: GM 27/16
SUBJECT: REQUEST FOR LEGAL ASSISTANCE
TRIM NO:
Purpose:
To advise Council of a request for legal assistance to Bathurst Regional Council.
Supporting Information:
A copy of the request is shown as Attachment “A”.
Background:
Councils which are involved in legal challenges that are of general importance to all
councils may apply for legal cost assistance through Local Government NSW. A
request is then made for all councils to make a contribution to the relevant council
when the case is completed.
Issues & Comments:
Bathurst Regional Council defended an appeal to the Supreme Court over its
jurisdiction to fix fees for services under long term contracts. The Court of Appeal
found against Bathurst Regional Council.
Financial & Resource Implications:
The contribution requested is $617.07. Council is not compelled to make any
contribution.
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Legal Implications:
Nil from not contributing.
Risk Implications:
Nil from not contributing.
Stakeholder Consultation:
Nil.
Options:
1. Council contribute towards legal costs as requested.
2. Council not contribute towards legal costs.
Conclusion:
Council may find itself in a similar situation one day and should make a contribution.
Funds are available in the general legal costs budget.
Link to Policy And/Or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION THAT:
a) General Manager Report No 27/16 be received.
b) Council make a contribution towards legal costs as detailed in the
Report.
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7.1.2 YOUTH EXPENDITURE
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 18th MAY 2016
AUTHOR: GENERAL MANAGER
REPORT NO: GM 28/16
SUBJECT: YOUTH EXPENDITURE
TRIM NO:
Purpose:
To provide a response to the Question Without Notice from Councillor Phillips at the
April Council Meeting. This report was deferred from the May Ordinary Council
Meeting.
Supporting Information:
The response from Western Plains Regional Development Corporation (WPRD) is
attached as Appendix “A”.
Background:
Councillor Phillips requested a breakup of the youth expenditure by WPRD between
the towns.
Issues & Comments:
The information is detailed in Appendix “A”
Financial & Resource Implications:
As detailed in Appendix “A”.
Legal Implications:
Nil.
Risk Implications:
Nil.
Stakeholder Consultation:
WPRD provided the response to the Question Without Notice.
Options:
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1. Council receive and note the Report.
2. Council amend the recommendation.
Conclusion:
Council receive and note the Report.
Link to Policy And/Or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION THAT:
a) General Manager Report No 28/16 be received and noted.
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7.1.3 VOLUNTARY PLANNING AGREEMENTS
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016
AUTHOR: GENERAL MANAGER
REPORT NO: GM 29/16
SUBJECT: VOLUNTARY PLANNING AGREEMENTS
TRIM NO:
Purpose:
To obtain Council’s endorsement of the Memorandum of Understanding (MOU) with
the NSW Minerals Council and Timeline document for completion of future Voluntary
Planning Agreements.
Supporting Information:
Copies of the relevant documents are attached as Attachment “A”.
Background:
The Association of Mining Related Councils (Association), of which Council is a
member, resolved in November 2015 to enter into discussions with the NSW
Minerals Council to develop a standard template for Voluntary Planning Agreements
(VPA’s).
Issues & Comments:
A Memorandum of Understanding and Timeline for Completion of VPA’s have been
developed and are ready to be signed off by both the Association and the Minerals
Council. The Association has asked each member council to have the documents
approved by their respective council.
The development of a standard template for a VPA is a positive step forward given
the variety of ad hoc VPA’s entered into by Councils in the past.
Financial & Resource Implications:
There is no cost to Council to endorse these documents.
Legal Implications:
The MOU is a non-binding legal document.
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Risk Implications:
Nil from not endorsing the documents.
Stakeholder Consultation:
Oz Environmental Pty Ltd assisted the Association in the development of the
documents.
Options:
1. Council endorse the documents.
2. Council not endorse the documents.
Conclusion:
Council may benefit in the future when dealing with mining companies and should
endorse the documents.
Link to Policy And/Or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION THAT:
a) General Manager Report No 29/16 be received.
b) Council endorse the Memorandum of Understanding with the NSW
Minerals Council and Timeline for Completion of Voluntary Planning
Agreements.
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7.1.4 REQUESTS FOR DONATIONS
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016
AUTHOR: GENERAL MANAGER
REPORT NO: GM 30/16
SUBJECT: REQUESTS FOR DONATIONS
Purpose:
To submit three requests for donations to Council for its consideration.
Supporting Information:
A copy of each request is shown at Attachment “A”. An updated balance of the
Donations Budget is shown at Attachment “B”.
Background:
Council has a donations budget and considers various requests for funding from
community organisations and individuals throughout the year.
Issues & Comments:
The first request is from the Condobolin Sports Club seeking an undisclosed amount
towards their annual Centre State Open Triples event to be held 15 th/16th October.
Council previously donated $200 towards this event last year.
The second request is from Health NSW seeking $300 for the cost of a BBQ at their
next Men’s Health Check day. Council previously donated $300 towards this event
last year.
The third request is from Ian McFadyen - Lakes Alive/Progress Association seeking
$750 to maintain their Lake Cargelligo Tourism website. Council donated $750 for
this purpose last year.
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Financial & Resource Implications:
Funds are available in the donations budget. The balance of the donations budget is
shown at Attachment “B”.
Legal Implications:
There are no legal implications for Council from approving or not approving these
requests.
Risk Implications:
There are no risk implications for Council from approving or not approving these
requests.
Stakeholder Consultation:
Nil.
Options:
1. Council approve the requests
2. Council vary the funding requests
3. Council not approve the requests.
Conclusion:
Council approve the funding requests.
Link to Policy And/Or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION THAT:
a) General Manager Report No 30/16 be received.
b) Council approve $200 for the Centre State Open Triples Event.
c) Council approve $300 for the Men’s Health Check Day BBQ.
d) Council approve $750 for the Lake Cargelligo Tourism Website.
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DONATIONS BUDGET - 2015/16 As At 1st June 2016 Attachment "B"
Organization/Individual Sporting Education/ Community Art &
Environment Organizations Culture
Cancer Care Western Inc 500$
Condobolin Sports Club State Triples 200$
Condobolin Chamber of Commerce 500$
Condobolin Historical Society 160$
Tullibigeal Gymkhana 500$
Men's Health Check BBQ 300$
Rotary Xmas Carnival - Condo 1,500$
Condo 750 5,000$
Rotary Xmas Carnival Lake Cargelligo 1,000$
Tottenham Xmas Tree celebrations 500$
School Presentation Nights x 8 1,600$
CWA - Public Speaking Competition 300$
St Vincent De Paul - waive tip fees 208$
Tottenham outdoor gym equip 650$
TAFE Institute awards 150$
Tullibigeal Xmas Event - costs 450$
Koori kids schools Initiative 450$
Condobolin Sports Club State Triples 200$
Men's Health Check BBQ 300$
Lake Progress C'tee Website 750$
TOTAL 5,900$ 3,100$ 2,608$ 3,610$
Annual Allocation $5,700 $4,000 $2,300 $4,000
Balance Remaining -$200 $900 -$308 $390
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7.1.5 BETTER PRACTICE REVIEW UPDATE
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016
AUTHOR: GENERAL MANAGER REPORT NO: GM 31/16 SUBJECT: BETTER PRACTICE REVIEW UPDATE
TRIM NO:
Purpose:
To update Council on the implementation of the Better Practice Review
recommendations.
Supporting Information:
The updated summary worksheet is shown as Attachment “A”.
Background:
Council received the final Better Practice Review Report from the Office of Local
Government (OLG) on the 20th March 2015 which detailed 26 recommendations to
be implemented by Council. Progress in implementing the Action Plan must be
reported to the OLG within 6 months of Council tabling the Action Plan at the April
2015 Council Meeting and this was duly reported in October 2015.
Issues & Comments:
Most recommendations have been completed with only business continuity testing,
asset management plans and Section 355 committees remaining.
The asset management plans for the remaining asset classes are to be completed
by Jeff Roorda and Associates prior to 30th June this year so that the figures are
ready for the Annual Financial Statements.
Testing the Business Continuity Plan involves a major simulation exercise which
requires other agencies’ involvement and could be expensive.
Section 355 Committee training will be deferred until after the September elections
as Council must call for fresh nominations on all committees at each new term of
Council and will only have to conduct training again if it is undertaken beforehand.
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Financial & Resource Implications:
There will be costs for the completion of the remaining asset management plans by
Jeff Roorda. These costs have been provided for in the Delivery Program.
Legal Implications:
The implementation of the recommendations will assist Council in reducing potential
legal issues.
Risk Implications:
The implementation of the recommendations will reduce Council’s exposure to risk.
Stakeholder Consultation:
Penrith City Council assisted in the development of some of the recommendations.
State Wide has assisted in the Risk Management Plan development.
Options:
1. Council note the progress made to date as per Attachment “A”
2. Council amend the Action Plan.
Conclusion:
Council note the progress made in implementing the Better Practice Review
recommendations.
Link to Policy And/Or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION THAT:
a) General Manager Report No 31/16 be received.
b) Council note the relative progress made in implementing the
recommendations of the OLG Better Practice Review.
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ACTION PLAN
Lachlan Shire Council faces a number of challenges, particularly in relation to improving its governance framework and achieving financial
sustainability.
The review team has prepared the following Action Plan to record the areas requiring development and proposed actions arising from the Promoting
Better Practice Review. Areas and actions already captured in the Council’s Organisation Development Plan have been noted in the Progress
Report Column. A notional risk rating for each area has also been included in the priority column.
The Council is asked to review each area, the proposed actions and the risk ratings allocated. It is suggested that once conf irmed, the additional
areas and actions identified by the review team be included in the Council Improvement Plan. The Council is encouraged to include start and finish
dates based on priority as soon as practicable. It is critical that the Senior Management Team monitor progress against the tasks in the Council
Improvement Plan and report to the Council quarterly.
The Council is also encouraged to review the linkages between the Council Improvement Plan and its suite of Integrated Planning and Reporting
documents. As part of this process, start and completion dates, as well as indicative costs, should also be included in the Counci l Improvement
Plan.
Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
LEADERSHIP AND GOVERNANCE
1. Review of policies High - Review all policies and procedures to align with a standard format.
- Introduce version control and an up-to-date policy register.
- Provide training to relevant staff.
Complete by
30/06/15
MANEX
Completed
2. Legislative compliance High - Put in place a system or process to ensure legislative and regulatory obligations are
Complete by
DCSG
Completed
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
met. 30/04/15
3. Business Continuity Plan High - Test the existing Business Continuity arrangements to ensure that the Council can operate in the event of a catastrophic disaster or emergency.
Complete by
30/09/16
DCSG
Development of BCP completed and adopted by Council at its July 15 Ordinary Meeting
Current BC arrangements to undergo testing to identify existing gaps
4. Risk management/ fraud control
High - Develop an enterprise risk management plan to identify and address all key business risks facing the Council.
Complete by
30/6/16
GM
Completed.
5. Internal audit High - Implement an internal audit capability using a shared service approach with neighbouring councils (i.e. CENTROC councils).
-
Complete by 30/06/15
CFO Completed
6.
Procurement, disposal and tendering
High - Review all policies, guidelines, practices and procedures in this area.
- Develop policies, guidelines and practices relating to overall contract management and monitoring the performance of contractors
- Provide training to relevant staff.
Complete by 30/3/15
CFO
ARC Blue initial consultation and report investigated, policies and procedures reviewed.
Grant Thornton completed a review of financial controls and procurement in March 2015
Recommendations from that review assessed with a view to implementing recommendations by 30 June 2016
Tender link training undertaken
Procurement review Team
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
established and is reviewing all aspects of procurement
Monthly meetings of the team currently being held.
7 Asset Management High - Establish up to date data base of all assets - Also see Recommendation 25
Complete by 30/06/16
CFO Completed for Council’s roads infrastructure assets.
JRA consulted with a view to similar review for other infrastructure assets by 30 June 2016.
Staff continuing to update Water & Sewer data and will shortly begin on Parks and Gardens assets. JRA engaged to look at utilities Special Schedule 7 data
Review of Building Asset Management Plan completed in house with guidance of JRA
8.
Policy on staff interactions with the Mayor and councillors
Medium Develop a policy on: - the interaction between the Mayor and
General Manager. - the interaction between councillors and staff. - Access to information by councillors.
Complete by 30/3/15
GM Completed
9. Code of Conduct Medium - Implement strategies to reinforce awareness of the Code to Council delegates, the public and contractors.
- Promote awareness of Protected Interest Disclosure and related notification
Complete by 30/3/15
DCSG
Completed
This is Page No.55 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
procedures.
10. Delegations High - Complete current review of delegations. - Establish a standard instrument of
delegations or register. - Provide appropriate induction, training and
support for staff accountable for enacting delegations.
- Develop monitoring mechanisms to ensure that delegations are appropriately applied.
Complete by 28/2/15
DCSG
Completed
11. Statement of business ethics
Medium - Link the revised Procurement Policy to the Council’s Code of Conduct.
- Develop a statement to guide external parties (such as suppliers and contractors) on the standards that are required when dealing with the Council or acting on the Council’s behalf.
Complete by 30/3/15
GM
Completed
12. Legal services Medium - Finalise review of provision of legal services to the Council.
- Establish a legal advice panel.
Complete by 30/3/15
GM Completed
13. Privacy management Medium - Prepare and adopt a privacy management plan.
- Provide training on privacy management to councillors and refresher training to relevant staff as required.
Complete by 30/3/15
GM Completed
14. Supporting Council’s committees (s355)
Medium - Provide committees with a constitution or charter setting out their role and membership, as well as documented procedures and relevant training.
Complete by 30/10/16
DCSG
The following will be
completed prior to Sept
355 committees being re-
appointed after the Sept
16 Council elections.
Review of the Terms of Reference roles and
This is Page No.56 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
responsibilities.
Completion of a Committee handbook
Training, including Code of Conduct and member responsibilities.
15. The Friendship Alliance with Penrith City Council
Medium - Utilise the alliance with Penrith City Council to assist in strengthening existing governance arrangements.
Complete by 30/3/15
GM
Completed but ongoing.
COMMUNITY STRATEGIC PLANNING FOR THE FUTURE
- 16. Improved linkages between all of the Council’s plans and strategies
Medium - Review and improve links between the Resourcing Strategy and the Delivery Program and Operational Plan.
- Better integrate the individual plans within the Resourcing Strategy (ie Long-Term Financial Plan, Asset Management Plan and Workforce Strategy).
-
Complete by 31/12/15
DCSG CFO
Completed
17. Long-Term Financial Plan High - Include Key Performance Indicators as required
- Provide commentary to explain scenarios. - Carry out a sensitivity analysis
Complete by 30/6/15
CFO DCSG
Completed.
DELIVERING A SUSTAINABLE FUTURE
18. Update the Resourcing Strategy and Delivery Program
High - Once the Asset Management Plans have been updated to include the Fair Valuation of Assets (value and depreciation), the Council should also update its Long-Term Financial Plan and Delivery Program accordingly.
- The updated Asset Management Plans should also include full asset maintenance costs.
- The Long-Term Financial Plan should
Complete by
30/6/15
All Directors
Completed
This is Page No.57 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
include the costs of initiatives from the Workforce Management Plan.
19. Alignment of financial data for the Resourcing Strategy and Delivery Program
High - Once the Asset Management Plans and the Workforce Plan have been updated, the financial data contained in those plans should agree with the information in the Long-Term Financial Plan and the Delivery Program.
-
Complete by
30/6/15
CFO
Completed
20. Quarterly Budget Review Statement
High - The Council should recommence the preparation of a Quarterly Budget Review Statement, as per legislation.
Complete by
30/3/15
CFO
Completed
21. Water Fund High - The Council should prepare a business plan for its Water Fund as per the National Competition Policy.
- The Council should increase its water rates or reduce expenditure to enable the fund to at least break even in line with the National Competition Policy.
Complete by
30/6/15
DIS
CFO
Completed.
22. Sewerage Fund High - The Council should consider increasing its sewerage rates to at least bring the Fund to a break even position.
Complete by
30/6/15
CFO
Completed
23. Succession Plan Medium - The Council should develop a succession plan.
Complete by
31/12/15
DCSG
Completed
24. Workforce Plan Medium - The Council should clearly address the workforce requirements of the Delivery Program, and ensure that costs associated with proposed workforce actions are addressed in the Long-Term Financial Plan.
Complete by
30/6/15
DCSG
Completed
25. Asset Management High - Establish up to date data base of all assets Complete by CFO Completed for Roads
This is Page No.58 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
Review and complete asset management plans 30/6/16 infrastructure assets.
Completed for building assets
JRA engaged to do similar review for other infrastructure assets by 30 June 2016
JRA updating Water & Sewer data and will shortly begin on Parks and Gardens assets.
JRA engaged to look at utilities AMPs
All financial data to be centralised in the Civica Authority CVR system by 30 April 2016
Technical data to be incorporated in the JRA Datashare system by 31 May 2016.
26. Procurement Policy - Review
High - Engage Grant Thornton to review Procurement. Council to implement recommendations.
Complete by
30/9/15
CFO
Review completed. Not all
recommendations
implemented.
This is Page No.59 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.1.6 COUNCIL IMPROVEMENT PLAN UPDATE
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016
AUTHOR: GENERAL MANAGER REPORT NO: GM 32/16 SUBJECT: COUNCIL IMPROVEMENT PLAN UPDATE
TRIM NO:
Purpose:
To update Council on the implementation of the Fit for the Future (FFTF) Council
Improvement Plan.
Supporting Information:
The updated summary worksheet is shown as Appendix “A”.
Background:
Council submitted the Council Improvement Plan to the Office of Local Government
(OLG) as part of its Fit For the Future submission and has been told to commence its
implementation.
Issues & Comments:
The Traffic Light summary at Appendix “A” indicates which actions/strategies are
under way with some actions completed and others yet to start.
Financial & Resource Implications:
There will be costs for the completion of the remaining asset management plans by
Jeff Roorda and also the building asset plans however these should be offset by
efficiency and cost savings in other actions contained within the Plan.
Legal Implications:
The implementation of the recommendations will assist Council in reducing potential
legal issues.
Risk Implications:
The implementation of the strategies will reduce Council’s exposure to risk,
particularly the Enterprise Risk Management Plan recommendation.
This is Page No.60 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Stakeholder Consultation:
IPART and the OLG have considered the Plan and have asked Council to implement
it.
Options:
1. Council note the progress made to date as detailed in Appendix “A”
2. Council amend the Improvement Plan.
Conclusion:
Council note the progress made in implementing the Council Improvement Plan.
Link to Policy And/Or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION THAT
a) General Manager Report No 32/16 be received.
b) Council note the relative progress made in implementing the Council
Improvement Plan.
This is Page No.61 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
COUNCIL IMPROVEMENT PLAN
A MANAGEMENT OF CHANGE PLAN FOR LACHLAN SHIRE COUNCIL TO BECOME
FIT FOR THE FUTURE
JUNE 2016
This is Page No.62 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
1.0 HOW WILL COUNCIL BECOME FIT FOR THE FUTURE?
LSC proposes a combination of various measures to become and remain fit for the future and these are clustered under the following
headings: -
1. Sustainability
2. Infrastructure and Service Management
3. Efficiency
The Plan is designed to be implemented over a four year delivery timeframe from 2016/17 (based on financial years).
1.1 THEME 1:- SUSTAINABILITY
This theme identifies the main strategies to improve performance against the sustainability benchmarks for the 2016-20 period
including expected outcomes. There are three benchmarks – Operating Performance Ratio, Own Source Revenue and Building
and Infrastructure Asset Renewal. The key assumptions underpinning the strategies include:-
Rate pegging to remain constant at 2.4% p.a. No allowance for access to proposed rate peg review. Rating base and population to remain static however LSC will be working hard to increase growth in the shire.
Approval of a SRV of 5% p.a each year for 4 years plus rate pegging effective from 2016/17.
Salaries have been increased by 3.25% and allow for predicted Award/Enterprise Agreement and superannuation guarantee levy increases up to 2018/19. They then reduce to 2.5% p.a. thereafter.
Other rates, user charges, reimbursements and other revenue have been increased by 2.5%.
Specific & General Purpose Grants have been increased by 2.5% excluding Financial Assistance Grant (FAG).
The FAG will increase by 3% in 2015/16 & 2016/17, 4% in 2017/18 & then by 2.5%. Despite the freeze on FAGs many small rural
councils have been getting increases over 3%.
Statutory Charges have been increased by 2.5% however these movements may be inconsistent.
Interest on investments have increased by 3.1% for the first year, 3.4% for the second year and 3.5% per annum thereafter however
these are subject to external influences that could cause them to move in either direction.
Electricity has been estimated to increase by 5% per annum, property insurance by 9% per annum for 3 years then 2.5% p.a.
thereafter.
Workers Compensation Insurance estimated to increase by 3.5%.
Street lighting costs have been increased by 13% p.a. for 3 years then by 2.5% thereafter.
Materials and other expenses have been increased by 2.5% and these are also subject to external factors.
No allowance for disasters e.g. flood grants and associated expenditure which can impact on the works program.
This is Page No.63 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Key:-
GM - General Manager DCSG - Director Community Services and Governance DEP - Director Environment and Planning DIS - Director Infrastructure Services CFO - Chief Financial Officer MANEX - Management Executive Team
No OBJECTIVE STRATEGY/ACTION MILESTONE OUTCOME STATUS PROJECT SPONSOR
& MANAGER
SUSTAINABILITY
1.1.1 Increased
Revenue Base
and Increased
Discretionary
Spending
Apply for a special rate
variation of 33% over 4 years
By Feb
2016 for
2016/17
Additional $1.5m
p.a. rate revenue
raised from year 4
IPART has approved SRV
application – Completed
GM
CFO
1.1.2 Increase
Funding for
New
Infrastructure
Develop and adopt a Section
94A Contributions Plan
By June
2016
Est $40k average
p.a. extra revenue
Section 94A plan adopted -
Completed
DES
1.1.3 Reduce Asset
holdings
Examine assets not required for operations such as housing, plant, commercial premises, land, etc. and utilise sale income for asset renewal and reducing infrastructure
Ongoing to
2019/20
Funds estimated at
around $1m should
become available
over the next 4
years. Depreciation
Houses and land identified
for sale and currently on the
market. One house sold, I lot
sold in Albert and two lots in
Condo Industrial estate under
GM
DCSG
This is Page No.64 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
backlog. expense reduced. contract. Auction for I house
late June.
SUSTAINABILITY CONT’D
No OBJECTIVE STRATEGY/ACTION MILESTONE OUTCOME STATUS PROJECT SPONSOR
& MANAGER
1.1.4 Operating Costs
Reduced
Reduction of donations budget for
community groups, schools,
individuals to $16,000 p.a.
By 2016/17 Council has
additional funds of
$100,000 p.a to
reduce backlog and
renew assets.
Completed. GM
1.1.5 Minimise
Council’s
Exposure to
Risk
Develop, in conjunction with staff,
an Enterprise Risk Management
Plan
By Dec 16 Risks are identified
and measures in
place to mitigate
those risks
Completed – subject to approval
by IA and Council.
Council has been working hard
counselling staff with a view to
reducing the number of work-
cover claims.
GM
MANEX
1.1.6 Develop Internal
Audit Capacity
Engage an independent Internal
Auditor to prepare an internal
audit plan from the Enterprise
Risk Management Plan and
undertake internal audit function.
By June
2017
Improved
governance and
mitigation of potential
financial and other
risks to the
organisation
Six reviews have been identified
and will be prioritised. These will
make up the Internal Audit Plan.
GM
MANEX
This is Page No.65 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
1.1.7 Organisation
Structure has
relevant Skills
and Capability to
be FFTF
Review organisation structure and
workforce strategy following
review of service levels to
determine if staff levels and
skills are appropriate
By
December
2016
Workforce capable of
completing the
Improvement Plan
and functions of
Council
Not commenced – waiting on
Innovation Fund application for
service level review.
MANEX
COUNCIL
1.1.8 Increased
Economic
Development in
the Shire
Prepare and implement an
Economic Development Plan to
increase investment, employment
and population. Construct new
tourism infrastructure.
By
September
2016
Increased business
activity and
confidence,
employment
opportunities created
and new residents.
Sale of council land.
$25,000 MDB grant successful –
EOI commenced to engage a
consultant to prepare the ED
Plan.
National Jockey’s Memorial
under construction. Mt Tilga
lookout under development.
New cabins placed at caravan
park in Condo.
GM
MANEX
1.2 THEME 2:- INFRASTRUCTURE AND SERVICE MANAGEMENT
This theme summarises LSC’s key strategies to improve performance against the infrastructure and services management benchmarks
in the 2016-20 period including expected outcomes. The three benchmarks are Infrastructure Backlog Ratio, Asset Maintenance Ratio
and Debt Service Ratio.
Infrastructure planning and asset management is reflected in the LSC Resourcing Strategy. This enables Council to efficiently apply its
allocated resources to maintain and implement an asset renewal program of each category of infrastructure. The application of 10-year
modelling of maintenance and renewal requirements is based on condition assessments, statistical analysis of historical asset
investment, existing asset conditions, together with the prioritisation of new or upgraded services. This process forms the basis of the
proposed annual Capital Works program and ensures that a longer term focus is maintained for works which will be required in future
years. The various Asset Management Plans and LTFP are to be aligned over the 10 year planning period to ensure that a robust
financial model provides for the appropriate investment in assets and services.
This is Page No.66 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
The Better Practice Review program has a primary goal to ensure that Council provides the community with the services which it
determines to deliver in the most effective and sustainable manner. While service improvement and best practice delivery is the
fundamental aim of the program LSC will also undertake a Service Level Review to determine optimal levels and examine the impact of
reduced or increased budget allocations on those levels. Reviews will also be expected to identify any potential for significant
operational savings.
Key assumptions include:
Only one loan of $1.9m is budgeted in the period and it is assumed that Council will have access to the TCorp borrowing facility due to it being FFTF. (Borrowings in Water Fund additional).
Council’s Infrastructure backlog for 2016/17 and onwards is the same as that calculated by Jeff Roorda and Associates in June 2015.
Asset Management Plans will gradually shift expenditure from new / upgrade to renewal over the next 10 years to ensure continuing optimum expenditure on renewal.
Service level review to be undertaken in-house with extensive community consultation.
No allowance in future budgets for any operational savings as a result of service level reviews.
Depreciation expense overstated by $6.6m in 2013/14 to be written back to the asset value in 2014/15.
No allowance for natural disasters which can impact on the completion of projects in the works program.
INFRASTRUCTURE & SERVICE MANAGEMENT
No OBJECTIVE STRATEGY MILESTONE OUTCOME STATUS PROJECT SPONSO
R & MANAGE
R
1.2.1 Assess Current
Level of
Customer
Satisfaction
Engage Micromex Pty ltd to undertake a customer satisfaction survey to assess satisfaction and importance of services provided by LSC
By September
2016
Council gauges level of
satisfaction and which
services are considered
less important.
VFFF provide funds
to Lower Lachlan Inc
to undertake Shire
wide survey.
Completed.
GM
DCSG
This is Page No.67 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
1.2.2 Determine
Levels of
Service
Required by
the Community
Undertake a service level review in line with the ACELG Service Delivery Review in Australian Local Government Report.
By June 2017 Service levels and mix
of services are
appropriate and at levels
agreeable by the
community
This is part of a joint
application for
Innovation Fund
grants. Due in July.
MANEX
1.2.3 Building
Assets Valued
Correctly
Engage independent professional valuer to assess all building assets and determine cost to bring to a satisfactory standard. Develop a buildings programmed maintenance plan
By June 2016 Correct valuations and condition assessment of building assets. Identification of future programmed maintenance needs.
Not yet started –
funds in next year’s
budget
DES
1.2.4 Road Infrastructure Assets Condition Assessment is Accurate
Engage independent professional engineer to assess all road infrastructure assets and determine cost to bring to a satisfactory condition.
By June 2016 Correct valuations and
condition assessment of
road assets
Jeff Roorda currently
doing assessment.
DIS
1.2.5 Reduction in
Infrastructure
Backlog
Ensure inter-generational equity for new or upgraded long life assets by utilising loans as a source of funding
2016/17 Showground Hall
replaced from loan
funds est at $1.9m
Tender for demolition
advertised. Loan to
be taken up prior to
June 16.
DES
CFO
1.2.6 Asset
Management
Plans that align
with LTFP
Asset management plans to be reviewed in-house and integrated with the Long Term Financial Plan
By 2016/17 AMP’s that fully
integrate with the LTFP
Underway. MANEX
1.3 THEME 3:- EFFICIENCY
This theme summarises LSC’s key strategies to improve performance against the efficiency measures in the 2016-20 period, including
expected outcomes. The measure is a reduction in real operating expenditure per capita over time.
This is Page No.68 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
With regard to operational budget savings, Council operates a long established discipline in the preparation of its annual budget of limiting operating costs, other than employment related costs, at the previous year's level plus a CPI increase. It is proposed to implement Zero Based Budgeting within the next two years to help ensure annual operational efficiencies are maximised, any “fat” in the budget has been eliminated and opportunities are provided to allow for the expansion of functional areas in a prioritised approach. LSC must also renegotiate its expired Enterprise Agreement which has generous untaken sick leave payouts on termination. LSC is
one of the last councils with this employment entitlement and management will endeavour to remove it from the Enterprise Agreement
via a sunset clause for current staff and removing it altogether for future staff. Weekly pays are also a luxury that could be eliminated in
favour of fortnightly pays which would allow the payroll officer to focus on other personnel matters such as management of untaken
leave.
Key assumptions include:
A static population level over the next ten years.
Annual operating expenditure has been deflated by the anticipated CPI (2.5%).
Staffing levels remain relatively static however it is noted this could change depending on new technologies or service level reviews undertaken by Council.
The Enterprise Agreement is satisfactorily renegotiated in a timely manner.
LSC remains an active member of the Central West Joint Organisation which will be established in 2016.
No savings from the measures proposed below have been included in future budgets. Any savings made can be used to address infrastructure backlogs, maintenance, asset renewal and financial sustainability over the longer term.
No OBJECTIVE STRATEGY MILESTONE OUTCOME STATUS PROJECT SPONSO
R & MANAGE
R
EFFICIENCY
1.3.1 Zero Based
Budgeting
(ZBB)
Eliminate any “fat” in the budget that has crept in over several years by re-examining the need for all budgeted
For 2016/17
Financial
Reduced
operational costs
Deferred to 2017/18
Budget
GM
This is Page No.69 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
introduced expenditure. year and inefficiencies MANEX
1.3.2 Reduced
overtime levels
Revise current work practices such as triple time for sewer workers in confined spaces.
By December
2016
Reduced overtime
expenditure
Work practices
reviewed - POO
DIS
1.3.3 Reduce costly
conditions in
the LSC
Enterprise
Agreement
In conjunction with Penrith City Council HR Department negotiate a new Enterprise Agreement and eliminate payment of untaken sick leave on termination and introduce fortnightly pays.
By December
2016
Reduced leave
liability and
improved
efficiencies in
payroll
Tentative agreement
with unions to phase
out attendance bonus
over new 3 year EA.
Fortnightly pays due
1st July 2016.
MANEX
1.3.4 Reduction in
Employee
Leave Liability
Monthly leave balance report to be distributed to managers who are required to coordinate leave plans for individuals with excessive leave
Ongoing Reduction in leave
Operating
Performance ratio
should be
enhanced liability
and staff benefit
from taking leave
for the purpose it
was given.
Monthly reports
provided and staff
with outstanding
balances have
prepared leave plans
to reduce to
acceptable levels.
MANEX
No OBJECTIVE STRATEGY MILESTONE
OUTCOME STATUS PROJECT SPONSO
R & MANAGE
R
EFFICIENCY CONT’D
This is Page No.70 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
1.3.5 Appropriate
delegations are
in Place for all
staff and
councillors
Review all delegations and staff being delegated functions. Revise annually.
Ongoing Increased clarity of roles, more
timely decision making and
improved customer service
Delegations reviewed
and adopted by Council.
To be reviewed again
after council elections in
Sept 16
MANEX
1.3.6 A strong
friendship
alliance with
Penrith City
Council
Ensure offers of assistance and expertise of Penrith Council staff are taken up to improve governance processes.
Ongoing Increased efficiencies and
reduced costs
Exchanges of
information, visits and
staff occurring.
10 year Anniversary
function in August 16
GM
MANEX
1.3.7 Revive Mid-
Lachlan Alliance
Meet with other members and develop opportunities for Resource Sharing. Formal MOU established.
By Dec 16 Increased efficiencies and
reduced costs. Opportunities
to increase income from
private works.
Innovation Fund
application made for
resource sharing and
review of service levels
MANEX
DIS
1.3.8 Be an active
member of the
Central West JO
Continue to have relevant staff on the various working committees of the JO to take advantage of its scale and capacity.
Ongoing Improved efficiencies from
greater scale of JO and
reduced costs in areas such as
procurement, resource sharing
and tendering. Increased
opportunities for grants applied
for by the JO.
Key staff are on
committees and Mayor
and GM now on the
Executive of CENTROC
MANEX
1.3.9 Major Assets
Managed
Effectively
Ensure Gumbend Lake Recreational Area and Showground Racecourse have Management Plans in place.
By 2016/17 Economic & community
benefits enhanced from these
major assets.
Not yet commenced –
job for new Manager
Parks and Recreation
DIS
1.4 IMPROVEMENT ACTION PLAN
This section summarises the key improvement actions that will be achieved in the first year of the Plan being 2016/17.
This is Page No.71 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
No ACTIONS MILESTONES LINK TO CSP TRAFFIC
LIGHT
1.4.1 Apply for a special rate variation of 33% over 4 years For 2016/17 Income shown in LTFP from 2016/17
1.4.2 Develop and adopt a Section 94A Contributions Plan By June 2016 Income shown in LTFP from 2015/16
1.4.3 Examine assets not required for operations such as
housing, plant, commercial premises, land, etc. and
utilise sale income for asset renewal and reducing
infrastructure backlog.
Ongoing to 2018/19
LTFP allows for sale of 3 houses and all remaining Council land in its industrial and residential subdivisions. Other assets to be identified not included at this time.
1.4.4 Reduction of donations budget for community groups,
schools, organisations and individuals to $16,000 p.a.
For 2016/17 $50,000 reduction in 2015/16 and a further $50,000 reduction thereafter has been included in LTFP
1.4.5 Develop, in conjunction with staff, an Enterprise Risk
Management Plan
By December 2016
Recommendation of Better Practice Review
1.4.6 Engage an independent Internal Auditor to prepare an
internal audit plan from the Enterprise Risk
Management Plan and undertake internal audit
function.
By June 2017 Engagement of Internal Auditor budgeted in LTFP from 2015/16 – Plan to be developed from ERM when completed
1.4.7 Review organisation structure and workforce strategy
following review of service levels to determine if staff
and skill levels are appropriate
By December 2016
To be included after service level review and in any case after next Council election
1.4.8 Prepare and implement an Economic Development
Plan to increase investment, employment and
population. Construct Jockey’s Garden Memorial.
By September 2016
Funds allowed in LTFP 2015/16 and 2016/17. Construction underway. Grant for ED Plan successful. Expressions of Interest for the Development of an Economic Development Strategy have been requested. This closes on 10June
This is Page No.72 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
2016.
No ACTIONS MILESTONES LINK TO CSP TRAFFIC LIGHT
1.4.9 Engage Micromex Pty ltd to undertake a customer
satisfaction survey to assess satisfaction and
importance of services provided by LSC
By September 2016
Funds allowed in LTFP from 2015/16 onwards. Lower lachlan has undertaken shire wide survey that can substitute.
1.4.10 Undertake a service level review in line with the
ACELG Service Delivery Review in Australian Local
Government Report.
By June 2017 Refer Page 9 of CSP – Part of Innovation fund application.
1.4.11 Engage independent professional valuer to assess all building assets and determine cost to bring to a satisfactory standard. Develop a buildings programmed maintenance plan
By June 2016 Consultant costs included in LTFP in 2015/16
1.4.12 Utilise loans as a source of funding for the
construction of the Showground Hall.
By June 2016 Included in LTFP 2015/16
1.4.13 Asset management plans to be reviewed in-house
and integrated with the Long Term Financial Plan
By June 2016 Included in Resourcing Strategy
1.4.14 Engage independent professional engineer to assess
all road infrastructure assets and determine cost to
bring to a satisfactory condition.
By June 2016 Consultant costs included in LTFP in 2015/16
1.4.15 Introduce Zero Based Budgeting (ZBB) For 2016/17 In-house by existing staff – No savings identified at this time
1.4.16 Revise current work practices to reduce costs and For 2016/17 In-house by existing staff – No savings identified at this time
This is Page No.73 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
improve efficiencies
1.4.17 Negotiate a new Enterprise Agreement and eliminate
payment of untaken sick leave on termination and
introduce fortnightly pays.
For 2016/17 In-house by existing staff – EA to phase out Attendance bonus near finalisation. Fortnightly pays to commence July.
No ACTIONS MILESTONES LINK TO CSP TRAFFIC LIGHT
1.4.18 Establish leave plans for individuals with excessive
annual and long service leave
Ongoing In-house by existing staff – No savings identified at this time
1.4.19 Review all delegations and staff who have delegated
functions.
Ongoing In-house by existing staff – No savings identified at this time
1.4.20 Strengthen Friendship alliance with Penrith City
Council and utilise their staff and expertise to improve
governance processes.
Ongoing In-house by existing staff – No savings identified at this time
1.4.21 Develop a formal MOU with the Mid Lachlan Alliance
(Forbes, Parkes and Lachlan) setting out
opportunities for Resource Sharing.
By December 2016
In-house by existing staff – No savings identified at this time. Joint innovation fund grant application submitted
1.4.22 Assign relevant staff to the various working
committees of the CENTROC JO.
Ongoing In-house by existing staff – No savings identified at this time. Mayor & GM now on Executive
1.4.23 Develop Management Plans for Gumbend Lake
Recreational Area and Condobolin
Showground/Racecourse.
By December 2016
In-house by existing staff – No savings identified at this time
This is Page No.74 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
7.1.7 ACTIVE RESOLUTIONS AS AT JUNE 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: GENERAL MANAGER
REPORT NO:GM 33/16
Date Dept. Resolution Action Taken to Date Expected Completion
MAY 2016 GM 183/16 CONFIDENTIAL REPORT – SALE OF LAND
RESOLVED THAT:
a) General Manager Report No 21/16 be received.
b) Council adopt Option 2 as detailed in the Report.
c) Council delegate authority to the Mayor and General
Manager to sign and affix the Council seal to the contract
documents.
(Brady/Scott)
Councillor Phillips voted against this resolution
Contact made and
offer renegotiated –
waiting on final
confirmation of sale
July 2016
MAY 2016 GM 184/16 CONFIDENTIAL REPORT – SALE OF LAND Valuation of property
being obtained.
July 2016
This is Page No.75 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
RESOLVED THAT:
a) General Manager Report No 24/16 be received.
b) Council adopt Option 1 as detailed in the Report.
c) Council delegate authority to the Mayor and General
Manager to sign and affix the Council seal to the contract
documents, if the sale proceeds.
(Brady/Scott)
Purchaser notified and
waiting for valuation.
MAY 2016 GM 181/16 QUESTIONS OF WHICH NOTICE HAS NOT BEEN
GIVEN
1) Draft Expressions of Interest Document tabled by the General
Manager in relation to the Condobolin Retirement Village
2) Following discussion of waste disposal by St Vincent’s De Paul
it was agreed that Council would provide tip vouchers equivalent
to one trailer load per week to both Lake Cargelligo and
Condobolin
3) Discussion also took place on the membership of the
Aboriginal Advisory Committee and relocating entry sign on
Parkes Road and replacing with an aboriginal statement at the
This is Page No.76 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
existing location.
RESOLVED THAT:
a) EOI be sent out in current form as soon as possible.
(Frankel/Brady)
EOI’s advertised
COMPLETE
D
MAY 2016 GM 175/16 K & H FAIR – COMMUNITY FEEDBACK REGARDING
COLLECTION AGENCY
RESOLVED THAT:
a) The correspondence be noted and an acknowledgement
be forwarded to K & H Fair.
(Phillips/Ridley)
Correspondence sent Completed
MAY 2016 GM 178/16 DAN AND KATE O’CONNOR – FEEDBACK RELATING
TO LOW COST TOILETS AT FROGS HOLLOW – LAKE
CARGELLIGO
RESOLVED THAT:
a) The correspondence be noted,
b) Donation boxes be placed at Frogs Hollow and Deadman’s
E-mail sent to lake
Cargelligo overseer to
July 2016
This is Page No.77 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
Point.
(Brady/Scott)
erect donation boxes
179/16 WILL AND LYN ERVIN – REQUEST FOR COUNCIL TO
PROVIDE HOT WATER AT LAKE CARGELLIGO LOCAL POOL
RESOLVED THAT:
a) Council staff investigate the request and aim for the
provision of hot water before the 2016/17 swim season.
(Phillips/Hall)
Hot water service
included in 16/17
budget
September
16
APR 2016 GM 147/16 CONFIDENTIAL LATE REPORT – CONDOBOLIN RETIREMENT VILLAGE RESOLVED THAT:
a) General Manager Report No 20/16 be received.
b) Council adopt Option 1 as detailed in the Report.
(Scott/Saunders)
EOI completed.
Valuation undertaken.
September
16
APR 2016 GM 138/16 MEDIA AND COMMUNICATIONS POLICY RESOLVED THAT:
Council staff prepare a Media Communications Policy for staff
Policy adopted at May
2016 Ordinary
COMPLETE
This is Page No.78 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
and Councillors when representing Lachlan Shire Council.
(Hall/Ridley)
Meeting. D
APR 2016 GM 117/16 FEDERAL ELECTION ISSUES RESOLVED THAT:
a) General Manager Report No 18/16 be received.
b) Council add the issue of water diversion and proposed
dam on the Belubula River to the issues listed at Appendix
‘A’ and forward to candidates at the upcoming Federal
Election.
(Hall/Phillips)
Issue added – to be
sent to candidates
when nominations
closed
June 2016
MAR 2016 GM 102/16 VALUATIONS OF PREMISES RESOLVED THAT: Resolution Minute 34/16 be rescinded.
b) Council grant a two year extension of the current management
agreement with Whiddon Homes.
c) The Mayor and General Manager be delegated authority to
sign the extension agreement.
Advice sent to
Whiddon Homes and
extension of
Agreement rejected.
COMPLETE
D
This is Page No.79 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
For:
Clr Ridley, Clr Frankel, Clr Medcalf, Clr Manwaring, Clr Nelson
Against:
Clr Phillips, Clr Scott, Clr Brady, Clr Saunders
MAR 2016 CFO 87/16 The City of Whyalla – The Future of Australian Steel Industry RESOLVED THAT
a) Council adopt a local procurement approach for all
upcoming infrastructure prospects that requires structural steel.
(Brady/Frankel)
Listed for inclusion in
current review of
Procurement policies
and procedures
September
2016
MAR 2016 GM 68/16 OLG INNOVATION FUND APPLICATION RESOLVED THAT
a) General Manager Report No 11/16 be received.
b) Council approve a joint application with other Lachlan
Alliance member councils for funding under the Office of
Local Government’s Innovation Fund.
Joint application sent
to OLG.
Individual application
sent.
Both awaiting outcome
June 2016
This is Page No.80 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
c) Council approve an individual application from Lachlan
Shire Council for upgrades to communication technology at
remote Council sites.
d) Council’s co-contribution for the joint application be
included in the 2016/17 Operational Plan.
(Nelson/Hall)
of application
DEC 2015 GM 358/15 REQUEST FOR FINANCIAL ASSISTANCE
RESOLVED THAT
(a) Council give delegation to the General Manager to
negotiate assistance towards works up to a maximum
value of $50,000 payable after the development is
completed.
(Scott/Brady)
Negotiations
commenced.
Developer waiting on
approval of CC by
Council. Also issue of
transfer of library to
new development
under consideration
July 2016
MAY 2016 GM QUESTIONS OF WHICH NOTICE HAS NOT BEEN GIVEN
Clr Phillips requested clarification of the distribution of Youth
Services Funding throughout Lachlan Shire.
Report deferred to
June Ordinary Meeting
of Council
June 2016
This is Page No.81 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
MAY 2016 CS&G 170/16 NOTICES OF MOTION
CONDOBOLIN LIBRARY RELOCATION TO THE PROPOSED
NEW DEVELOPMENT IN THE OLD TARGET COUNTRY
BUILDING
RESOLVED THAT:
Council staff investigate the proposed move and report back to
the June Council meeting.
(Scott/Brady)
MAY 2016 E&P 160/16 CONDOBOLIN CEMETERY COMMITTEE MEETING
MINUTES
Councillor Brady moved the recommendation, seconded by
Councillor Scott. When the motion was put it was Lost 6-3.
RESOLVED THAT:
a) The recommendations of the Condobolin Cemetery
Advisory Committee be received and noted;
b) The amended Condobolin Cemetery Policy be sent back to
the Cemetery Committee for further consideration.
Meeting to be held
08/06/2016
15/06/2016
This is Page No.82 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
(Nelson/Hall)
APR 2016 E&P 139/16 TOILET FACILITES AT FROGS HOLLOW LAKE
CARGELLIGO
Council investigate the provision of toilet facilities for campers at
Frogs Hollow, Lake Cargelligo.
(Phillips/Scott)
DEP and DI met with
community
representatives and
Councillor Hall on 20
April 2016. Costings to
be prepared and
brought back to
Council.
1 July 2016
APR 2016 E&P 120/16 CENTRAL WEST COUNCILS ENVIRONMENT AND
WATERWAYS ALLIANCE MEMBERSHIP
RESOLVED THAT:
a) Council note: the activity report furnished by the Alliance
(Attachment 1); the 5-Year Plan (Attachment 2); and, the
correspondence received by the Central Western Councils
Environment & Waterways Alliance (Attachment 3)
b) Council resolves to extend its current membership with the
Alliance advised of
Council resolution.
Completed
This is Page No.83 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
Alliance for a 1-year period, as suggested by the Alliance,
at a cost of $3,150.00 + CPI.
(Phillips/Frankel)
APR 2016 E&P 121/16 REGIONAL PLAN UPDATE
RESOLVED THAT:
a) Council note that the Draft Central West and Orana
Regional Plan is on exhibition.
b) The Director Environment and Planning make a
submission to the Department of Planning and
Environment outlining Council’s concerns with the Draft
Plan.
c) Councillors provide the Director Environment and
Planning with any relevant points they wish to be
included in the submission by 2 May 2016.
(Hall/Phillips)
Draft being prepared. 30 June
2016
This is Page No.84 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
MAR 2016 E&P 73/16 NEW POLICY – PROPOSED CONTAMINATED LANDS
POLICY
RESOLVED THAT
a) Director Environment and Planning Report No 5/16 be
noted.
b) The draft Contaminated Land Policy be placed on public
exhibition for a period of 28 days.
(Hall/Manwaring)
Complete
FEB 2016 E&P 27/16 RETROSPECTIVE DEVELOPMENT
RESOLVED THAT:
Council, pursuant to the provisions of Section 80 (1)(b) of the
Environmental Planning and Assessment Act, 1979 refuse
Development Application 2015/46 for the continued use of an
existing residential building at Lot 31 DP807084, Wells Street,
Curlew Waters for the following reasons:
Discourse with Legal
firm representing
proponent is ongoing..
1 July 2016.
This is Page No.85 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
(i) The proposed development is considered
unsatisfactory with regard to Section 79C(1)(a)(i) of
the Environmental Planning and Assessment Act,
1979 in that the dwelling;
a) does not minimise the flood risk to life and
property associated with the use of the land
b) is not compatible with the land’s flood hazard
potential, taking into account projected changes
as a result of climate change
c) does not avoid adverse impacts on flood
behaviour and the environment
d) will result in social and economic costs to the
community as a consequence of flooding
e) will result in the likelihood of contamination of
the water in the lake as a result of the disposal of
untreated wastewater on the surface of the
ground.
(ii) The proposed development is considered
This is Page No.86 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
unsatisfactory with regard to Section 79C(1)(b) of
the Environmental Planning and Assessment Act,
1979 in that the dwelling has been constructed
without a Construction Certificate having been
obtained and therefore it cannot be determined
whether the structure complies with the National
Construction Code/Building Code of Australia. As
such, the safety of the dwelling in terms of its
structural stability may compromise life safety and
thereby have an adverse impact on the
environment.
(iii) The proposed development is considered
unsatisfactory with regard to Section 79C(1)(d) of
the Environmental Planning and Assessment Act,
1979 in regard to the issues raised in the three
submissions to Council.
(iv) The proposed development is considered
unsatisfactory with regard to Section 79C(1)(e) of
This is Page No.87 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Date Dept. Resolution Action Taken to Date Expected Completion
the Environmental Planning and Assessment Act,
1979 in the public interest is not served by the
approval of development that does not meet
legislative and community expectations with regard
to the construction of the dwelling and the disposal
of the untreated wastewater, which could result in
adverse impacts on adjoining land uses.
(v) That the owner Mr Graham Spackman be required
to remove from the site the existing unauthorised
dwelling and ablution facility and septic tank located
on Lot 31/DP807084 Wells Street Curlew Waters on
or before Friday 26 March 2016.
(Scott/Hall)
This is Page No.88 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
DEC 2015 E&P 341/15 ADOPTION OF LACHLAN SHIRE URBAN LAND USE
STRATEGY 2015 AND LACHLAN DEVELOPMENT
CONTROL PLAN
RESOLVED THAT
(a) Council adopt the Lachlan Shire Urban Land Use Strategy
and Lachlan Development Control Plan
(b) Council prepare a Planning Proposal pursuant to the
Environmental Planning and Assessment Act 1979, as
amended, to amend the Lachlan Local Environmental Plan
2012 to reflect the intent of the Lachlan Shire Urban Land
Use Strategy
(Phillips/Frankel)
DCP and LUS in effect
Complete
Planning Proposal
Discussions held with
Town Planning
Consultant to
implement this
process. Two quotes
have been obtained.
Zenith Town Planning
has been engaged to
undertake works.
End of 2015
LEP
amendment
mid 2017
Planning
proposal to
reclassify
land by end
of 2016
This is Page No.89 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
MAY 2016 IS 163/16PROPOSED ROAD CLOSURE IN THE LAKE
CARGELLIGO LOCALITY
RESOLVED THAT:
a. Infrastructure Services Report No 45/16 be received and
noted.
b. Council consents to the closure of the eastern portion of
unformed Council road SR216 and all the Crown roads in
the proposal, with the provision that an easement for
access north of Lot 98 DP752329 is granted to maintain
western access to Lots 51, 58, 59, 139 and 140 DP752329
of ‘Sheet of Water’.
c. Council acknowledges that the land within the closed
Council road will vest in the Crown and may be sold.
(Phillips/Manwaring)
Letter written to Crown
lands advising of
resolution
COMPLETE
Complete
MAY 2016 IS 164/16 PROPOSED ROAD CLOSURE IN TOTTENHAM
LOCALITY
RESOLVED THAT:
a) Infrastructure Services Report No 46/16 be received and
noted.
Letter written to
applicant
COMPLETED
This is Page No.90 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
b) Council consents to the closure of the unformed portion
of SR269 Yarrangrove Road, being the southern arm of
the road.
c) Council acknowledges that the land within the closed
Council road and shared Council/Crown road will vest in
the Crown and may be sold.
(Manwaring/Nelson)
APR 2016 IS 125/16 STREET ADDRESSING – ROAD NAMING REQUEST
FOR FLETCHER LANE
RESOLVED THAT:
a) Infrastructure Services Report No 32/16 be received
and noted.
b) Council approve to name the Council road north east of
Melrose Street near the intersection with SR 340 Silo
Road, as Fletcher Lane.
(Saunders/Scott)
Consultation letters
sent to Properties with
access to Road
Oct 2016
APR 2016 IS 126/16 PROPOSED LAND SWAP – LOT 9 DP 821592
RESOLVED THAT:
Letter sent to engage
surveyor to prepare
required plans
Aug 2016
This is Page No.91 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
a) Infrastructure Services Report No 33/16 be received and
noted.
b) Council engage a surveyor to prepare the required survey
plans for the acquisition of Part Lot 9 DP821592 and
closure of the enclosed portion of public lane.
c) Council provide delegation to the Mayor and General
Manager to negotiate the land swap with the owners of Lot
9 DP821592 and to sign place the seal of council on
documentation as required.
d) No costs associated with the land swap shall be borne by
Council.
(Manwaring/Hall)
APR 2016 IS 134/16 SR64 PLATINA ROAD UPGRADE
RESOLVED THAT:
a) Council receive and note DIS report 41/16
b) Council add SR64 Platina Road shoulder resheeting, in
preparing the 2016/17 Operational and Delivery Plans.
(Phillips/Hall)
Included in budget -
COMPLETED
This is Page No.92 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
MAY 2016 IS 165/16 ROADS BUDGET ADJUSTMENTS UPDATE
RESOLVED THAT:
a) Receives and notes DIS report 47/16
b) Endorses the action of council staff in engaging Sharpe
Bros. of Gosford to undertake a shoulder widening trial on
MR377 Lachlan Valley Way for $278,300 including GST as
per sole quotation, on the basis that because of
extenuating circumstances, a satisfactory result would not
be achieved by inviting tenders:
a. The decision by council resolution 135/16 b) (f) ii on 20
April 2016 to add this project to the current roads
program to address community safety concerns and to
accelerate spending of grant funds to ensure full
expenditure as required by 30 June 2016 was expected
to be less than $150,000;
b. The short window of time for expending the grant funds
and for sealing the shoulders did not allow for a tender
process to be undertaken;
c. It is a trial for the technique pioneered by this company
which can be the basis for a future tender if the trial is
Sharpe Bros engaged
and works undertaken
This is Page No.93 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
successful in demonstrating potentially significant
savings for widening roads;
d. It is preferred to trial 200mm gravel depth rather than
the 100mm that was originally presented, to achieve
longer life - in this case it is expected to be similar to the
centre pavement strip;
e. The safety concerns over the narrow seal that gave rise
to requests from the public for widening the road would
not be met by shortening the trial length.
(Manwaring/Frankel)
MAR 2016 IS
92/16 RURAL FIRE SERVICE VEHICLES DISPOSAL
RESOLVED THAT
Council will dispose of the following decommissioned Rural Fire
vehicles by sale of:
1) BFO 1815 (1993 Isuzu 4X4 dual cab truck) to Des
Manwaring for $21,500.00.
2) BFO 3936 (1996 Isuzu 2X4 single cab truck) to Neville
O’Hara for $22,000.00.
3) BFO 5264 (1993 Isuzu 4X4 dual cab truck ) to Des
Successful tenders
have been advised,
and arrangements to
be made for payment
and vehicle pick up.
Minor adjustments
required to one vehicle
prior to pick up.
Vehicle picked up first
week in June.
May 2016
This is Page No.94 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Manwaring for $23,500.00.
4) BFO 8383 (1997 Nissan Navara 4wd dual cab utility) to
Carnet Auction $3,000.00.
(Frankel/Hall)
COMPLETED
MAR 2016 IS 94/16 REHABILITATION OF LAKE CARGELLIGO 4ML RESERVOIR RESOLVED THAT
a) Director Infrastructure Services Report No 28/16 be
received.
b) The tendered price of $384,562.32 submitted by Aeramix
Pty. Ltd. be accepted for the concrete rehabilitation works
and leak repairs of the 4ML Reservoir located at the Lake
Cargelligo Water Treatment Plant.
(Scott/Hall)
Tender advised.
Startup meeting held,
site establishment to
commence from April
18
Steel reinforcing
exposed and found to
be in pristine condition.
Honeycombing
revealed on the interior
and internal liner will
be adjusted to suit
Project
Completion
date 30
September
2016
MAR 2016 IS 81/16 GUM BEND LAKE ADVISORY COMMITTEE
RESOLVED THAT
a) Infrastructure Services Report No 27/16 be received and
Proposed works
placed on Schedule
May 2016
This is Page No.95 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
noted.
b) Council completed the following works:
a. The northern fence of the camping ground be
realigned along the edge of the road and allow a
turning bay at the end. Further the surface inside
the fence area be seeded with an appropriate plant
to encourage regeneration of vegetation.
b. Seats be installed at the playground shade structure
c. A light with timer button operation be installed at the
boat ramp
d. Mops be provided in the amenities
(Brady/Saunders)
FEB 2016 IS 30/16 RURAL ADDRESSING
b) Council approve to name the Crown road west of Lot 16
DP752359, Sansons Lane.
(Hall/Phillips)
Letters sent to owners,
Crown lands and GNB,
Gazette of name may
take some months.
JUNE 16
FEB 2016 IS 37/16 CENTROC REGIONAL TENDER PANEL
RESOLVED THAT
CENTROC advised
Tender documentation
Tenders to be
called shortly
This is Page No.96 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
b) Council agrees to participate in a regional fuel contract
through Central NSW Councils (Centroc).
c) Council adjusts the Plant Program to increase the fuel
management system budget to $200,000, funded from the
Plant Reserve.
(Hall/Manwaring)
prepared for
advertising. See report
this meeting – Closed
Session
Nov 2015 CSG 329/15 SALE OF LAND
(a) Council sell the land to the purchaser as detailed in the Report.
(b) The Mayor and General Manager be delegated authority to sign
and affix the Council Seal to the contract documents.
(Brady/Scott)
Contract with Solicitor
April 2016
Nov 2015 IS LACHLAN TRAFFIC COMMITTEE MEETING NOVEMBER 2015
RESOLVED THAT:
(a) Council suspend the trial line marking and seek further
consultation with Mr Mills and report back to the next
Traffic Committee Meeting.
(b) Council investigate the removal/reduction of the western
garden bed in conjunction with the removal of the southern
Consultation
completed
Investigation complete
removal scheduled
Complete
May 2016
This is Page No.97 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
median strip.
(c) Council investigate appropriate location of a pedestrian
refuge between the post office and Newsagency and
between the Pharmacy and IGA in Foster Street, Lake
Cargelligo and undertake pedestrian/traffic counts.
(Scott/Brady)
Counts not taken to
date
June 2016
Nov 2015 IS 327/15 GRADERS TENDER 2015
RESOLVED THAT:
(b) Purchases Caterpillar 140M grader from Westrac Pty Ltd
for $412,500.00 and trades in grader fleet number 045 for
$154,000.00 with a nett changeover of $258,500.
(c) Purchases Caterpillar 140M grader from Westrac Pty Ltd
for $412,500.00 and trades in grader fleet number 075 for
$170,500.00, with a nett changeover of $242,000.00.
(Saunders/Hall)
Graders Delivered.
COMPLETED
Oct 2015 GM 297/15 Sale of Land
RESOLVED THAT:
(d) Council sell the land to the purchaser as detailed in the
Purchaser has
COMPLETE
This is Page No.98 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Report.
(e) The Mayor and General Manager be delegated authority to
sign and affix the Council Seal to the contract documents.
(Hall/Phillips)
withdrawn from sale
Sept 2015 GM 257/15 Sale of Premises LC
RESOLVED THAT:
a) Council sell the premises to the purchaser at the price as
detailed in the report. A clause be inserted in the contract that
Lachlan Shire Council be offered first option to purchase the
premises should they be offered for sale in the future.
(b) The net proceeds from the sale be allocated to the Lake
Cargelligo CBD upgrade.
(c) The Mayor and General Manager be delegated authority to
sign and affix the Council Seal to the contract documents.
(Phillips/Frankel)
Contracts settled
COMPLETE
This is Page No.99 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Sept 2015 IS Rural Addressing - Road Naming Request
243/15 RESOLVED THAT:
Council approve to rename SR95 Cookaburragong Road to
Ilgindrie Lane.
Council approve to rename Leifermann Street, between
Cunningham and Madeline Streets to Quirk Drive.
Council seek public comments from affected property owners on
the proposed road name changes.
Council apply to Crown Lands to transfer the Crown Road to
Council’s control, between Lots 18 and 19 DP752360 and Lot 16
DP752359, within ‘Glenburnie’.
(Hall/Frankel)
Letters have been sent
to land owners for
comment on approved
names
March 2016
This is Page No.100 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Sept. 2015 IS Road Asset Management Plan
I. Providing the expected services of trafficability and safety for each classification within the roads hierarchy, at all points through the life cycle;
II. Maintaining the assets to provide the full service potential applicable to the type and classification of road;
III. Periodically renewing short lived asset components so that the whole asset (such as road segment) achieves its full useful life (e.g. periodic reseals to keep the whole road structure going for 60 or 80 years as applicable);
IV. Once an asset (e.g. road segment) or major component reaches condition 5, it is scheduled for renewal/replacement before it becomes unusable;
V. Sealed roads will generally have priority for funding of maintenance and renewals over unsealed roads;
VI. Maintenance of unsealed roads is as needed, as determined by inspection, rather than periodic whether needed or not;
VII. Maintenance and renewals will generally have priority for funding over new seals, unless there are sufficient benefits to justify sealing in specific cases (allowing for changing circumstances or additional grant funded programs);
VIII. Reconstruction of narrow seals will usually also include an upgrade component for widening to improve safety and reduce ongoing maintenance;
Community
consultation put on
hold until plan can be
checked against JRA
report and LTFP.
Community
Consultation proposed
for April – May
Draft powerpoint
presentation
completed.
First Presentation
completed with 100%
support, Expecting
similar responses from
the remainder of the
consultation.
June 2016
This is Page No.101 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
IX. Any decline in level of service due to funding shortfall will be limited to lower classification unsealed roads (mainly class 6 and 7), with reduced maintenance and renewals (e.g. little or no gravel resheeting or heavy maintenance grading);
X. Acceptance that lower classification unsealed roads may be ‘dry weather roads only’ and occasionally impassable in wet conditions;
XI. There may be exceptions requiring temporary loss of service caused by extreme weather events, but repairs will enable the asset to provide a service as soon as practically possible;
XII. This level of service is approximated for Special Schedule 7 purposes as:
Maintaining road assets at or above condition 4 for the expected useful life;
While providing a reasonable level of trafficability and safety for road users;
On the understanding that once it reaches condition 5 an asset or component will be scheduled for renewal within 5 years or before it becomes unusable for its intended purpose if sooner than 5 years.
(Hall/Manwaring)
This is Page No.102 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
AUG 2015 IS 6.5.8 RESOLVED that:
I. Council endorses the preparation of a grazing lease for
part Lot 173 DP752329;
II. Council enters an agreement to lease for twelve months
grazing on Lake Cargelligo Aerodrome with S. Golding on
part Lot 173 DP752329.
(Phillips/ Frankel)
Solicitor has been
engaged to prepare
grazing lease,
Valuation being
obtained to
recommend lease
price.
Once documents have
been received
consultation will take
place with S. Golding
May 2016
MAR 2016 CS&G
That investigations take place into a new location for Youth
Services in Condobolin.
WPRDC rep and GM
met to discuss
alternate sites in Feb
16. Funding and
suitable sites to
supervise children and
sufficient outdoor play
area are the main
issues.
When
sufficient
funding
becomes
available
This is Page No.103 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
June 2015 IS 153/15 Tottenham Footpath Program
RESOLVED that Council adjusted the 2014/15 Capital Works
Footpath Program for Tottenham as per the Minute 153/15 under
7.4.9.
Works completed in
Merilba Street.
Works in
Meryula Street
will be
commenced
shortly and
expected to be
completed by
June 2016.
RESOLVED that Lachlan Shire Council reinvestigate the
construction and operation of a Fluoride dosing unit for the Lake
Cargelligo Town Water Supply system.
Subsidy funding
approved through
NSW Health. Meeting
with NOW (NSW
Office Water) held
29/11/13 to obtain
“Form 1”. Tender
Specification being
prepared for NaF
Saturator Dosing
System. Tender
advertisement
expected to
Further
information
provided to
NOW
progressing in
June 2016
This is Page No.104 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
commence shortly.
“Form 1” completed
4/07/14 and submitted
to NOW.
Council has been
working with NOW to
answer queries raised
about the submitted
“Form 1”.
Formal approval
received by NSW
Health to proceed with
preparation of
Tenders.
Tender received for
evaluation.
This is Page No.105 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
IS RESOLVED that Council investigates the relocation or upgrade of
‘Lions Park’ Condobolin.
This is a key part of
the WTP EPA license
to ensure that we put
something in place to
prevent sludge from
being put back into the
river although don't
want to pull a
playground down until
it has been relocated
to another site.
Refer to report at June
Council Meeting
June 2016
IS Request school bus operators confirm that the information
supplied by Transport NSW is correct
Overseers have been
provided with councils
list of bus operators
dated 2008 to update
and confirm the routes
that are currently being
used. Received
information on bus
MAY 2016
This is Page No.106 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
routes from operators
south of Lachlan River
Advised that Transport
NSW is preparing new
contracts in April 2016.
Will need to obtain
updated list of bus
operators.
IS Note that installation of RV friendly signs be considered in
conjunction with the Short Term Truck Machinery Parking Area
(Item 4).
Awaiting truck site to
be resolved. Inspection
made of truck parking
site 12/12/13.
Further inspection
completed in Sept
2015 and discussed
with Tottenham
Streetscape
Committee
February 2016
This is Page No.107 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
IS RESOLVED that Council contact Graincorp and request a
permanent solution to dust issues emanating from all internal
roads in Lake Cargelligo site.
Council Staff met with
GrainCorp prior to
2014 grain harvest and
discussed
expectations in
addressed the dust
issue and provided
some input to vehicle
movements for ingress
and egress to the Lake
Cargelligo site.
GrainCorp
implemented dust
suppression measures
for 2015 grain season.
Sealing Grace
Street in 4
year Delivery
Operational
Plan
IS Island Creek Bridge
248/15 RESOLVED that:
i. Title survey be undertaken to determine what land
acquisitions may be required in conjunction with construction
of the new Island Creek bridge and associated road.
Reviewing the draft
tender document.
Update provided to
Council in Directors
Report to October
2014 meeting of
Bridge
segments
have been
purchased
June 2016
This is Page No.108 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
ii. An environmental consultant be engaged to undertake
environmental and planning clearances for the Island Creek
Bridge project.
iii. Land be acquired in accordance with the Roads Act 1993
Section 177, for the purpose of road widening and
construction of SR88 Fairholme Road in association with
bridge replacement, at the intersection with MR377 Lachlan
Valley Way:
iv. Undertake the acquisition by agreement with the land
owner, of the land described as Part of Lot 13 DP
753105 Parish of Moonbia, County of Gipps;
v. Authorise the General Manager to negotiate the
acquisition, associated terms for compensation and
permission to enter to construct road works.
(d) Council engage the Valuer General to provide a valuation of
the land associated with the Island Creek Bridge Project, for the
purposes of land acquisition in accordance with the Land
acquisition (Just Terms Compensation) Act 1991.
(e) Council purchase three steel bridge modules for the quoted
amount of $110,000 (excluding delivery) from Sell and Parker
Equipment and engage the supplier to supervise construction at
Council. See report
April 2015 meeting
Installation of modular
steel bridge put on
hold while
environmental factors
are resolved, as well
as land acquisition
requirements, see
report to September
2015 Council meetings
REF has been
completed and
consultation
undertaken with NSW
Fisheries. Demolition
plan being prepared
and design plan for
footings.
This is Page No.109 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Island Creek on SR88 Fairholme Road.
( (f) Council demolish the timber bridge at Island Creek on
SR88 Fairholme Road.
(g) Council authorise the Mayor and General Manager to sign
and affix the Council Seal to all contract documents, easements
and land titles and survey plans as required associated with the
Island Creek Bridge.
(h) Land acquired be classified as Operational Land.
(Nelson/Scott)
April 2013 IS RESOLVED that the Condobolin Airport runway, taxiway and
apron lighting be replaced by solar powered LED lights similar to
those installed at Tottenham Airport as a capital renewal project
and that funds be made available by transfer from:
Aerodrome Operations $20,000 (comprising Grounds
Maintenance $10,000 and Airstrip Apron and Marker
Maintenance $10,000);
Footpaths and Bike Track Maintenance $25,000.
Getting details for
quote documentation.
The old Pilot Activated
Airfield Lighting
Control (PAALC) unit
is irreparable. The
existing network wires
have also perished in
the ground.
Dec 2015 if
new controller
only.
Nov 2016 if
wait on more $
for lights.
This is Page No.110 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
(Saunders/Phillips) Had initial quotes for
solar powered LED
lights but it appears
that solar LED lights
cannot be used on a
registered airport – to
be confirmed with
CASA. Need to have
wiring inspected. Short
term fix may be a new
controller and then
replace lights when
more funds are
available.
IS RESOLVED that Council note that the matter of providing funds
for a tree planting program needs to be considered as part of its
budget deliberations for the adoption of its 2013/14
Operational/Delivery Plan and 10 year Financial Plan.
(Phillips/Frankel)
Budget fully expended
2014/15 and cut in
2015/16, so program
will be reduced.
Ongoing
This is Page No.111 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
IS RESOLVED that Council includes upgrading the radio network in
the 2013/14 Delivery and Operational Plan and budget, at an
estimated cost of $220,000, to be funded as an additional amount
from the Plant Reserve to that which has been advertised.
(Hall/Phillips)
Specification has been
finalised and will form
basis of tender
documents. Letter
sent to Solicitor to
prepare Deed of
Access.
Some changes
required with sale of
Yellow Mountain
property
Letter has been sent to
new owners to enter
into agreement for
Deed of Access.
Successful
communication with
Owners representative
Dec 2015 to proceed
with preparation of
When access
is resolved and
tender able to
proceed – mid
2016 approx
This is Page No.112 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Deed for Access.
IS RESOLVED that Council:
Not approve the removal and replacement of the Pine Trees; in
accordance with LSC Street Tree Policy adjacent to 36 Parkes
Road, Condobolin.
(Brady/Hall)
Prefer not to dig
around roots of trees
coming into summer.
Better to complete
these works in Autumn
next year.
April 2016
IS RESOLVED that Council resolves to:
Acquire lands in accordance with the Roads Act 1993 section
177, for the purpose of road widening and construction of MR57N
Fifield Road, north of Fifield.
Undertake the acquisition by agreement with the land owners, of
the lands described as follows:
Part of Lot 22 DP 753987 Parish of Fitzroy, County of Kennedy;
Part of Lot 16 DP 661660 Parish of Fitzroy, County of Kennedy;
Agreements have
been signed by
landholders.
Need to brief solicitor
to initiate the formal
acquisition process
under the Compulsory
Acquisition (Just
Terms Compensation)
January 2016
This is Page No.113 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June 2016 in Condobolin.
Authorise the General Manager to negotiate the acquisitions,
associated terms for compensation and permission to enter to
construct road works. Engage the Valuer General to provide a
valuation of the land for the purposes of land acquisition in
accordance with the Land Acquisition (Just terms Compensation)
Act 1991.
(Nelson/Scott)
Act).
Engage valuer,
solicitor and finalise
survey plans
094/15
April 2015
IS RESOLVED that Council:
Submit the proposed road names listed in Table 1
(p 77 April BP) to the Geographical Names Board for
approval.
Seek further public comment of the proposed road names
listed in Table 2.(p78 April BP)
(Brady/Frankel)
Public comments have
been sought from
affected land owners.
Road names listed in
Table 1 have been
submitted to the GNB.
A short list of names
have been refused and
also identified other
issues with gazette
names and sign
issues.
MARCH 2016
This is Page No.114 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.2 FINANCE
7.2.1 AUDIT & RISK COMMITTEE MEETING 14 APRIL 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: CHIEF FINANCIAL OFFICER REPORT NO: CFO 13/16
SUBJECT: AUDIT & RISK COMMITTEEE MEETING
14 APRIL 2016
TRIM NO: 4.9.4.38
Purpose:
To provide Council with a report of the Audit & Risk Committee Meeting held on 14
April 2016.
Supporting Information:
Draft minutes of the Audit & Risk Committee Meeting:
ATTENDANCE
VOTING
Libby Skipworth – Chairperson Independent - Community
Councillor Graham Scott Councillor
NON VOTING
Robert Hunt General Manager
John Chapman Chief Financial Officer
Mark Griffiths (via teleconference) Grant Thornton Australia
Seyonne Kidnapillai (via teleconference) Grant Thornton Australia
John O’Malley (via teleconference) Intentus Chartered Accountants
1. Apologies Councillor Dennis Brady
2. Declarations of Interest Nil
3. Confirmation of Minutes The minutes of the meeting held on 5th February 2016 were confirmed.
(Councillor Scott/Libby Skipworth)
4. Committee Membership Enquiries will be undertaken in relation to the potential for independent committee members from Forbes Shire Council being invited to nominate for membership of this committee.
This is Page No.115 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
A senior partner of Grant Thornton Australia is due to retire in June 2016 and may be available to nominate for membership of the committee.
It was noted that independent community members of Internal Audit Committees of other Councils are paid a fee.
5. Draft Enterprise Risk Management Plan Grant Thornton Australia undertook to conduct a detailed review of the draft Enterprise Risk Management Plan. The review will be discussed with management before consideration at the next Audit & Risk Committee meeting. The General Manager advised that it is intended to complete the Enterprise Risk Management Plan for adoption by Council and submission to the Office of Local Government by 30 June 2016.
6. External Auditor’s Strategy Document The External Auditor’s Strategy Document was presented by Council’s External Auditor (John O’Malley – Intentus Chartered Accountants) and reviewed by the committee.
7. Chief Financial Officer’s Report on Audit Reviews Status The Chief Financial Officer presented his report on the status of the recommendations from the Internal Auditors Reports of March 2015 and the External Auditor Management Report of November 2015. The report was reviewed by the committee.
An updated CFO’s report will be provided quarterly for consideration by the committee.
8. Draft Internal Audit Plan
Grant Thornton Australia will prepare a draft Internal Audit Plan for consideration by the committee following adoption of the Enterprise Risk Management Plan.
9. General Business
Nil.
10. Next Meeting On a date to be determined in early July 2016.
The meeting closed at 11.50am
This is Page No.116 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Background:
The Audit & Risk Committee plays a pivotal role in the governance framework by
providing an independent oversight and monitoring of audit processes, including the
council’s internal controls and activities. This oversight includes risk management
activities, internal and external audit, and compliance.
Issues and Comments:
Enquiries will be undertaken in relation to the potential for independent committee
members from Forbes Shire Council being invited to nominate for membership of
this committee.
A senior partner of Grant Thornton Australia is due to retire in June 2016 and may be
available to nominate for membership of the committee.
It was noted that independent community members of Internal Audit Committees of
other Councils are paid a fee.
It is intended to complete the Enterprise Risk Management Plan by 30 June 2016.
An updated CFO’s report on the status of issues raised by Internal and External
Auditors will be provided quarterly for consideration by the committee.
Grant Thornton Australia will prepare a draft Internal Audit Plan for consideration by
the committee following adoption of the Enterprise Risk Management Plan.
Financial and Resource Implications:
Funds have been provided in the 2015-2016 and 2016-2017 Operational Plan
budgets for the provision of internal audit services and associated expenses.
Legal Implications:
There are no known legal implications.
Risk Implications:
The oversight of an Internal Audit Committee includes internal and external
reporting, risk management activities, internal and external audit, and compliance.
The Internal Audit Committee increases the effectiveness of risk management,
control and the governance processes.
Stakeholder Consultation:
This is Page No.117 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
The Office of Local Government’s Internal Audit Guidelines have been utilised as a
basis for the operation of the committee.
Conclusion:
The establishment of an Audit & Risk Committee provides council with independent
oversight and monitoring of the council’s audit processes, including the council’s
internal controls and activities. This oversight includes internal and external
reporting, risk management activities, internal and external audit, and compliance.
Following the completion of the Enterprise Risk Management Plan, an Internal Audit
Plan will be established.
Link to Policy And Community Strategic Plan:
Council’s Community Strategic Plan/Delivery Program Item 5.7.3 aims to ensure that
“Council’s decision making and operational activities meet regulation and community
expectation”.
RECOMMENDATION
THAT:
a) the Chief Financial Officer’s Report No 13/16 be received and noted.
(/)
This is Page No.118 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.2.2 INVESTMENTS AS AT 31 MAY 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: CHIEF FINANCIAL OFFICER REPORT NO: CFO 14/16
SUBJECT: INVESTMENTS AS AT 31 MAY 2016 TRIM NO: 13.6.6.2
Purpose:
To provide Council with details of cash and investments held as required by Local
Government (General) Regulation 2005 clause 212.
Supporting Information:
Statement of Cash Book Balances:
Opening Balance 1/05/2016 1,053,091.53
Add: Receipts
6,459,097.82
Less: Payments - 5,670,690.25
Closing Balance 31/05/2016 1,841,499.10
Unpresented Cheques
14,209.36
Unpresented Deposits
- 80,196.85
Bank Statement 31/05/2016 1,775,511.61
The consolidated overdraft arranged with Bank is $500,000.00.
Details of investments held are provided as follows:
This is Page No.119 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
DATE
INVESTED
BAL LAST
MONTH
FINANCIAL
INSTITUTION TYPE RATING INT RATE
(REDEEMED)
/INVESTED
CURRENT
INVESTMEN
T
TERM
(days) MATURES
YEARS TO
MATURITY
n/a 1,886,389 NAB Cal l AA- 1.80% (347,590) 1,538,799 n/a Cal l
6/05/2011 1,000,000 Bank of Queens land Term Depos i t A- 7.65% (1,000,000) - 0 5/05/2016 0.07-
29/05/2014 800,000 NAB Term Depos i t AA- 3.95% (800,000) - 0 29/05/2016 0.01-
31/05/2012 900,000 Bank of Queens land Term Depos i t A- 5.47% (900,000) - 0 31/05/2016 -
31/05/2014 1,109,912 Quay CU Term Depos i t NR 3.50% (1,109,912) - 0 31/05/2016 -
3/06/2015 2,000,000 Credit Union of Aust Term Depos i t BBB+ 2.95% 2,000,000 384 21/06/2016 0.06
2/07/2015 1,000,000 Peoples Choice CU Term Depos i t BBB+ 2.95% 1,000,000 370 6/07/2016 0.10
20/07/2015 500,000 AMP Bank Term Depos i t A+ 2.90% 500,000 366 20/07/2016 0.14
20/08/2015 1,500,000 AMP Bank Term Depos i t A+ 2.90% 1,500,000 365 19/08/2016 0.22
31/05/2016 Bank of Sydney Term Depos i t NR 3.05% 500,000 500,000 90 29/08/2016 0.25
14/09/2015 1,000,000 Bank of Queens land Term Depos i t A- 2.75% 1,000,000 366 14/09/2016 0.29
13/10/2014 1,000,000 Rura l Bank Term Depos i t A- 3.75% 1,000,000 731 13/10/2016 0.37
13/10/2015 499,999 Bendigo Bank Term Depos i t A- 2.90% 499,999 379 26/10/2016 0.41
5/05/2016 - Bank of Queens land Term Depos i t A- 3.00% 1,000,000 1,000,000 181 2/11/2016 0.42
9/11/2015 1,000,000 Bank of Queens land Term Depos i t A- 2.85% 1,000,000 366 9/11/2016 0.44
30/05/2016 - NAB Term Depos i t AA- 2.99% 800,000 800,000 182 28/11/2016 0.50
31/05/2016 - Bank of Queens land Term Depos i t A- 3.00% 900,000 900,000 183 30/11/2016 0.50
21/01/2016 500,000 NAB Term Depos i t AA- 2.99% 500,000 328 14/12/2016 0.54
17/03/2016 500,000 NAB Term Depos i t AA- 3.10% 500,000 272 14/12/2016 0.54
15/04/2016 650,000 NAB Term Depos i t AA- 3.13% 650,000 278 18/01/2017 0.64
8/02/2016 1,000,000 Pol ice Credit Union Term Depos i t NR 3.10% 1,000,000 366 8/02/2017 0.69
10/02/2016 1,000,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 1,000,000 365 9/02/2017 0.70
25/02/2016 500,000 ING Bank Term Depos i t A- 3.10% 500,000 364 23/02/2017 0.73
27/02/2015 1,548,263 AMP Bank Term Depos i t A+ 3.40% 1,548,263 731 27/02/2017 0.75
10/03/2015 500,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 500,000 729 8/03/2017 0.77
17/03/2015 499,999 Bendigo Bank Term Depos i t A- 3.20% 499,999 731 17/03/2017 0.79
15/04/2016 650,000 NAB Term Depos i t AA- 3.10% 650,000 363 13/04/2017 0.87
5/06/2012 1,300,000 Rabo Term Depos i t A+ 5.90% 1,300,000 1821 31/05/2017 1.00
31/05/2016 AMP Bank Term Depos i t A+ 3.00% 500,000 500,000 365 31/05/2017 1.00
31/05/2016 Bendigo Bank Term Depos i t a- 3.00% 1,000,000 1,000,000 548 30/11/2017 1.50
19/11/2014 499,999 Bendigo Bank Term Depos i t A- 4.10% 499,999 1461 19/11/2018 2.47
22/03/2016 500,000 Newcastle PBS FRN BBB+ BBSW + 160 bps 500,000 1095 22/03/2019 2.81
11/03/2016 2,000,000 Westpac Bank FRN AA- BBSW + 100 bps 2,000,000 1155 10/05/2019 2.94
29/05/2014 1,000,000 ME Bank Term Depos i t BBB+ 4.70% 1,000,000 1825 28/05/2019 2.99
19/11/2014 499,999 Bendigo Bank Term Depos i t A- 4.35% 499,999 1826 19/11/2019 3.47
27,344,560 542,498 27,887,058
This is Page No.120 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
This is Page No.121 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Background:
The Local Government (General) Regulation 2005 clause 212 states that the
responsible accounting officer of a council must provide a written report (setting out
details of all money that the council has invested under section 625 of the Act) to be
presented at the ordinary meeting of the council each month.
The responsible accounting officer must also provide a certificate stating whether the
investments have been made in accordance with the Act, the Regulations and the
council’s investment policy.
Issues and Comments:
This report provides Council with a summary of accounts paid and details of
investments held as at 31 May 2016.
Accounts paid for the month totalling $5,670,690.25 have been fully checked and
certified as to receipt of goods and/or the provision of service, prices, computations
and castings, by the relevant Council officer.
Responsible Accounting Officer Certificate
I hereby certify that the bank accounts and investments have been reconciled with
the Councils general ledger as at 30 April 2016, and that investments have been
made in accordance with the Local Government Act, Local Government (General)
Regulation 2005 and Council’s Investment Policy.
John Chapman
Responsible Accounting Officer
7 June 2016
Financial and Resource Implications:
Interest earned on investments for the year to date was $1,177,002, which compares
with the budgeted figure of $766,816.
Legal Implications:
There are no known legal implications.
Risk Implications:
This is Page No.122 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
The investment environment continues to operate at a lower interest level, which is
unlikely to change in the short term. Council’s investment advisor recommends that
where cash flow permits investments should focus in the three to four year range
where rates are more attractive.
Stakeholder Consultation:
Council’s investments are discussed with and monitored by CPG Research and
Advisory which have been retained for this purpose.
Conclusion:
Investments will continue to be managed so Council can meet its cash commitments
when they fall due. Where possible, investments will target longer terms.
Link to Policy And Community Strategic Plan:
Investments are made in accordance with Council’s Investments Policy and the
Community Strategic Plan/Delivery Program Item 4.7.1, which aims to ensure that
“Council is financially sustainable and provides services at a level expected by the
community”.
RECOMMENDATION
THAT:
a) That the Chief Financial Officer’s Report No 14/16 be received and
noted.
This is Page No.123 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.3 COMMUNITY SERVICES AND GOVERNANCE
7.3.1 REMUNERATION FOR THE MAYOR AND COUNCILLORS
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016
AUTHOR: MANAGER PEOPLE AND ORGANISATIONAL
DEVELOPMENT REPORT NO: CS&G 2/16
SUBJECT: REMUNERATION FOR THE MAYOR AND COUNCILLORS
Purpose:
This purpose of this report is to advise Council that the Office of Local Government
has provided notification that the Local Government Remuneration Tribunal has
released its 2016 report and determination under ss239 and 241 of the Local
Government Act 1993. As a result, it is now necessary to determine fees to be paid
to the Mayor and Councillors for the 2016/2017 financial year.
Supporting Information:
Nil.
Background:
Under the categories determined by the Tribunal, Lachlan Shire is designated as a
Rural Council. This designation has not been reviewed for the current determination
which has increased fees by 2.5%. As a result of this increase, the Councillor fee
must be within the range of $8,540 minimum and $11,290 maximum. The additional
fee for the office of Mayor must be within the range of $9,080 minimum and $24,630
maximum.
From 2013-2014 to 2015-2016 Council resolved to set the fees at the maximum for
both categories. It also set a fee of $2,620 in 2015-2016 for the Deputy Mayor. This
fee must be deducted from the Mayoral fee. In line with the 2.5% overall increase,
this figure can rise to: $2,686. This means that in addition to their Councillor fees the
Mayor and Deputy Mayor would receive $21,944 ($24,630 - $2,686) and $2,686
respectively.
This is Page No.124 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Financial & Resource Implications:
Council has adequately budgeted for the maximum amount of remuneration in its
Draft Delivery Program which is currently on exhibition and due for adoption on 29
June 2016.
Risk Implications:
There are no significant risk implications.
Stakeholder Consultation:
Council has not undertaken any direct engagement on this matter and has relied on a
Circular to Councils issued by the Office of Local Government.
Conclusion:
Based on the information supplied by the Local Government remuneration tribunal
and pursuant to section 241 of the Local Government Act it is recommended that
Council adopt the maximum fees for a rural Council of $11,290 for Councillors and an
additional fee of $24,630 for the Mayor. Furthermore it is recommended the $2,686
be allocated from the Mayoral allowance and allocated to the Deputy Mayor.
Link to Policy And/Or Community Strategic Plan:
This report links to Strategic Outcome Number 5.7 - Strong Effective Council, in the
Lachlan Shire Community Strategic Plan.
RECOMMENDATION THAT:
a) Council note advice received from the Office of Local Government
regarding the 2016/2017 Determination of the Local Government
Remuneration Tribunal relating to annual fees for the Mayor and
Councillors;
b) Determine that the annual fees for 2016/2017 be:
Mayor - $21,944
Councillors - $11,290
Deputy Mayor - $2,686.
This is Page No.125 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.3.2 ABORIGINAL ADVISORY COMMITTEE MEETING MAY 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR COMMUNITY SERVICES &
GOVERNANCE
REPORT NO: CS&G 3/16
SUBJECT: ABORIGINAL ADVISORY COMMITTEE
MEETING MAY 2016
Purpose:
The purpose is to advise Council of the recommendations made by the Aboriginal
Advisory Committee meeting held 12 May 2016. Formal Adoption by Council of the
Minutes and recommendations is also required.
Supporting Information:
The Minutes of the Aboriginal Advisory Committee meeting held 12 May 2016 are
constrained within Attachment A for the information of Council.
Background:
The Aboriginal Advisory Committee is a Council Committee in which it provides
advice, direction and recommendations to Council on projects, programs and policy
initiatives relevant to Aboriginal people within Lachlan Shire.
Issues & Comments:
The following issues were raised by the Committee:
Boundary Re- Alignment - Concern was expressed by the Murrin Bridge
Community that they were not receiving sufficient support from Cobar Shire.
The Committee felt that with the proximity of Lake Cargelligo to Murrin Bridge
Lachlan Shire Council were in a better position to provide the necessary
support to the Murrin Bridge Community.
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The Committee agreed that it would prefer a boundary re-alignment, However
it was also agreed that the Committee should consult with the communities to
find out which Shire they would prefer it to be in.
That the Committee be allowed to draw further membership as required to
represent the whole community including Lake Cargelligo and Murrin Bridge,
and that Murrin Bridge be considered as part of LSC for the purpose of this
Committee.
Issues Re- Garbage tip at Murrin Bridge being used by unauthorised people –
due to the tip at Lake Cargelligo being closed a lot of the time.
Financial & Resource Implications:
None anticipated.
Legal Implications:
None anticipated.
Risk Implications:
None anticipated.
Stakeholder Consultation:
Notification of Council’s position in relation to the topics shown in the Issues and
Comments section above, will be advised at the next meeting of the Committee.
Options:
As this is an Advisory Committee, Council has the option of pursuing or not pursuing
some or all of the issues raised in the minutes.
Conclusion:
That Council should adopt the Minutes and continue to support the Aboriginal
Advisory Committee.
Link to Policy And/Or Community Strategic Plan:
Community Strategic Plan – Strategic Outcome number 1.1 Connecting with our
Aboriginal Communities.
This is Page No.127 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
RECOMMENDATION
THAT:
a) Director Community Services & Governance Report No 3/16 be received
and noted.
b) The recommendations of the Aboriginal Advisory Committee be
received and noted.
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1.1.1 ABORIGINAL ADVISORY COMMITTEE
MINUTES
12 th May 2016 Commencing at 2:10pm
ATTENDEES
Committee Members
Clr Mark Hall, Clr Graham Scott, Kevin Read (Chair), Judith Bartholomew, Youth, Sgt Peter
Gibson (Condobolin Police),
Guests
Heather Blackley (WPRD- Services Coordinator) Vicky Bell (Murrin Bridge), Jamie O’Neil
(3 are 1 Program), Lione O’Neil (Executive Officer Land Council),
Staff Members
Luke Taberner (Director of Community Services and Governance)
MINUTES
WELCOME
The Chairman Kevin Read asked for a minute silence to welcome everyone.
BUSINESS ARISING FROM THE PREVIOUS MEETING (REVIEW OF MINUTES).
The Minutes from the previous meeting were noted.
The Chairman expressed concerns of the lack of numbers from Lake Cargelligo on the
committee.
It was agreed that there should be one Aboriginal Advisory Committee not two with a
voice from each area (Condobolin and Lake Cargelligo).
Read/Batholomew
LEAVE OF ABSENCE
Apologies have been received from Juanita Gilpin, Shirley –Ann Merritt, Amanda
Coe and Kamille Whitbread.
Committee Recommendation
Noted
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2016 in Condobolin.
DISCLOSURE OF INTEREST
NIL
GENERAL BUSINESS
Juanita Gilpin resignation accepted and noted.
1). Boundary Re- Alignment
There is concern in relation to Murrin Bridge with it being in the Cobar Shire as they have no
support from the Cobar Shire.
The Committee agreed that it would prefer a boundary re-alignment, However it was
also agreed that the committee should consult with the Communities to find out which
Shire they would prefer it to be in.
Clr Scott stated that LSC put in a submission in for a boundary re-alignment as part of
its FFTF submission.
Vicky Bell spoke about Murrin Bridge missing out on services due to this and that
there should be a policy to specially include Murrin Bridge.
Kevin Read expressed concern at the closure of services in Murrin Bridge
Murrin Bridge is serviced by Murrumbidgee Health but Lake Cargelligo is serviced
by Central West Health.
Clr Hall Stated – 40 Agencies are getting money to deliver services but are not
delivering. We could employ Local people with this money. About 5 organizations
provide services.
Jamie O’Neil : Interagency Staff not here long enough to put a name to the face.
Clr Scott/Batholomew
2). That the Committee be allowed to draw further membership as required to represent
the whole community including Lake Cargelligo and Murrin Bridge, and that Murrin
Bridge be considered as part of LSC for the purpose of this committee carried.
YOUTH SERVICES REPORT – Heather Blackley
Youth Assistance officers have just been completed and an appointment will be made
Submission has been made for 3 are 1 Grooming
They have received funding for Kayak training.
Domestic violence film to be launched in Condobolin on the 26th May 2016 – funding
has been received from the Aboriginal Liaison Community to use the film as training
Love Bites program Launched.
The Youth Centre at Lake Cargelligo is going well serving anywhere up to 45
Children.
This is Page No.130 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
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White Ribbon March to take place at Lake Cargelligo in September 2016.
3 ARE 1 REPORT – Jamie O’Neil
Hunt for Home are performing an under 18 Gig which will be held at The Memorial
Hall in Lake Cargelligo on Friday 27th May 2016. The singer is an Anti-Bullying
Crusader. A bus will pick up from Murrin Bridge and look getting out to Euabalong.
Back Track Model is being implemented at Barooga-Karrai Station, Utilizing the
Quarters: and learning General First Aid and beautifying the Shearing Shed.
Boxing Training with Sean Townsend has been going well. The first six week
program is about to conclude. Looking at starting a new six week program.
OTHER BUSINESS
Is there funding this year for Naidoc Week - Lake Cargelligo to look at funding the
budget.
3). Issues Re- Garbage tip at Murrin Bridge being used by unauthorized people – due to
the tip at Lake Cargelligo being closed a lot of the time.
The next meeting will be held on 14 July 2016 at The Wiradjuri Study Centre.
Meeting Closed 3:10pm.
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7.4 ENVIRONMENT AND PLANNING
7.4.1 PESTICIDE USE NOTIFICATION PLAN ADOPTION
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: Melinda Jeoffreys REPORT NO: E & P 12/16
SUBJECT: Pesticide Use Notification Plan adoption
Purpose:
To seek adoption of the up-dated Pesticide Use Notification Plan.
Background:
Council last adopted a Pesticide Use Notification Plan in November of 2006.
Although that Plan had been prepared in accordance with the requirements of the
Pesticides Regulation 1995 (the Regulation), that Regulation was superseded 14
years later, on 1 September 2009; therefore, outdating Council’s Plan.
Almost another seven years have passed, so it is well past due that Council’s
Pesticide Use Notification Plan be brought up to date to reflect current legislation;
hence this report seeking Council’s approval to adopt the attached up-dated Plan.
As stated on our website: “The aim of this Plan is to meet the community’s general
right to know about pesticide applications made to outdoor public places that are
owned, or controlled by, public authorities. The plan allows members of the
community to take action to avoid contact with pesticides, if they wish. Council
ensures that pesticides are applied to public places in a safe, responsible manner,
minimizing harm to the community or the environment.” This aim does not change
with the up-dating of the Plan. It will continue to inform the public of:
The public areas covered by the Plan
Notification arrangements for different areas/situations, including emergency
applications
Exactly what information will be provided upon notification and how
This is Page No.132 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Provisions made for the public to register any pesticide sensitivities in order
that extra precautions can be adopted and what those extra precautions/
measures could be
How and who to contact for further information about the Plan and/or specific
applications in public places
How future reviews of the Plan will be undertaken
Community Engagement:
The draft Plan was placed on public exhibition for four weeks, commencing on 13
April 2016 and closing on 11 May 2016. There were no submissions received by
Council over the exhibition period.
Issues & Comments:
The only issue is that Lachlan Shire Council has been operating under a way
outdated Pesticide Use Notification Plan for so long.
Financial & Resource Implications:
There are no financial implications foreseen with the adoption of an updated Plan;
however, the resource implication is that Council’s Pesticide Use Notification Plan
document will be current, taken seriously and reflect well on Council.
Conclusion:
Lachlan Shire Council has been operating under an outdated Pesticide Use
Notification Plan for far too long and, regardless of any foreseen or unforeseen
financial implication, it is the public’s health at risk and Council needs to act now to
update the Plan to reflect current legislation.
RECOMMENDATION
THAT:
a) Environment and Planning Report No 12/16 be received and noted.
b) Council adopt the draft (updated) Pesticide Use Notification Plan.
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7.4.2 DEVELOPMENT APPLICATION 2016/8 – INTENSIVE LIVESTOCK
INDUSTRY (40,000 SHEEP FEEDLOT)
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 19 15th JUNE 2016
AUTHOR:
OFFICER : RALPH TAMBASCO, RELIEF BUILDING
AND PLANNING OFFICER
REPORT NO: 13/16 E&P
SUBJECT: DEVELOPMENT APPLICATION 2016/8-
INTENSIVE LIVESTOCK INDUSTRY( 40,000 SHEEP
FEEDLOT) IN TWO STAGES, INCLUDING FEEDING
PENS, EFFLUENT EVAPORATION PONDS, MANURE
COMPOST PADS, SEDIMENTATION PONDS,
ACCESS RODAS, SHEEP LANEWAYS, HOSPITAL
PENS AND DRAINAGE WORKS, LOT 3 DP 631607
AND LOT 56 DP 752103 PARISH OF MICABEL AND
LOT 6 DP 752093 PARISH OF GULGO, “KIAGATHUR
STATION”, CONDOBOLIN.
Purpose:
The Applicant seeks Council’s approval of the above Designated and Integrated
Development Application for the operation of a 40,000 sheep feedlot at Kiagathur
Station.
Supporting Information:
Supporting information is contained within the Environmental Impact Statement and
Environmental Impact Statement Appendices dated 18 December 2015 prepared by
Zinga and Associates Pty ( Copies of these two documents will be available at the
Council Meeting, in hard copy, for the information of the Councillors) and
Attachments A and B located at the end of this report.
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Background:
The proposed development will complement existing regional business activities
undertaken by the proponent, Fletcher International Exports Pty Ltd, including
managing a large mixed farming operation and a large sheep processing plant at
Dubbo. The proposal constitutes a significant development and will create positive
economic benefits and employment opportunities in the district and wider regional
area.
The proponent is planning to implement the development on a staged basis,
comprising two stages each with approximately 20,000 sheep, over the next 24-36
months.
The feedlot is designed to the “Class 1 Standard” according to the “Intensive
Feeding Systems Classification” outlined in the “National Procedures and Guidelines
for Intensive Sheep and Lamb Feeding Systems”. Class 1 is categorised as having
“high” design, construction and operating standards. The stocking density will be
3.75 square metres per sheep. It is intended that the feedlot will be operated to
industry “best management practices” and comply with the requirements of key
government agencies and the “National Procedures and Guidelines” published by
Meat and Livestock Australia.
The site of the proposed development is gently undulation cleared agricultural land
that has been used for cropping and livestock grazing for decades. The site satisfies
many of the preferred feedlot locational criteria such as moderate rainfall, high
evaporation, adequate buffer distances to nearest dwellings, adequate water
supplies, suitable soils, good site drainage, not in an area of shallow groundwater,
not flood liable and having a good buffer distance to a major watercourse (Lachlan
River).
Issues & Comments:
The proponent has been in operation successfully in the sheep grazing and sheep
processing industry for many decades and plans to expand sheep finishing
operations using an intensive grain feeding system. Grain, hay and silage produced
mainly on farm but also sourced from the local district will be value added.
This is Page No.157 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
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The aim is to produce heavy prime lambs for a range of domestic and export
markets. The feedlot may also be used as a drought feedlot to help maintain the
condition of breeding ewes in dry seasons when natural pasture is deficient.
Sheep in the feedlot will be properly handled and cared for according to the “Model
Code of Practice for the Welfare of Animals, 1992.”
Consultations regarding the proposed development were undertaken with a wide
range of agencies to gather background information and identify issues to be
covered in the EIS.
Proposal in Detail:
The site of the proposed feedlot is located approximately 16 kilometres west of
Condobolin on the northern side of the Lachlan River on the “Glenlee” part of
“Kiagathur Station”. The site is approximately 5 kilometres north of the Lachlan River
on elevated terrain well above the alluvial floodplain.
Representatives of Fletcher International Exports Pty Ltd approached Lachlan Shire
Council to discuss the development and obtain information on its requirements for
the proposed feedlot operation. The proposal is both Integrated Development and
Designated Development under the Environmental Planning and Assessment Act
1979.
The proposal also requires an Environmental Protection Licence issued by the
Environment Protection Authority under the Protection of the Environment
Operations Act 1997. The NSW Office of Water has indicated that a change in water
use is needed under the Water Management Act 2000.
An odour report assessment, based on the Environment Protection Authority
methodology has indicated that there is adequate buffer distance to the nearest
residence and the town of Condobolin from the impacts of odour emissions. In
addition, the proponent intends to adopt industry accepted “best management
practices” for odour minimisation.
Stormwater runoff will be contained within the feedlot site. Earthen embankments
and channels will direct stormwater runoff via catch drains and sedimentation
structures to effluent evaporation ponds.
This is Page No.158 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
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The soils investigation has revealed that with the use of relatively impermeable
clayey subsoil and proper construction methods, there will only be minimal risk of
groundwater pollution.
Feedlot effluent will be directed to specially constructed, clay lined evaporation
ponds. Disposal of any sludge accumulation from these ponds will be to an approved
and secure waste disposal site or disposed of on-farm in an environmentally
sustainable manner.
Manure from the feeding pens is to be aerobically composted into a crumbly soil-like
product and applied to cropping paddocks.
Carcasses from any stock losses will be buried deep into a stockpile of feedlot
manure and be composted.
In regards to animal welfare and the proper handling and care of sheep, the feedlot
will be operated according to the “Model Code of Practice for the Welfare of Animals,
1992.”
The overall site operations will be in accordance with an Environmental Management
Plan and an ongoing Environmental Monitoring Program as per the conditions of the
development consent.
The proposed development will create local employment and opportunities for a
diverse range of local businesses and support services including livestock breeders,
grain and hay producers, livestock carriers and veterinary and agronomic product
suppliers. It will also bring significant benefits to the local community and regional
economy.
Legal Implications:
There are no foreseen legal implications concerning the proposed development as
there were no submissions received by Council concerning the proposal and no
State Government Agency raised any major concerns. The EPA has issued its
General Terms of Approval in the form of “Administrative Conditions” and
“Mandatory Conditions for all EPA licences”. Both of these requirements have
been attached as conditions to the development consent. It is assumed that the latter
conditions will be attached to the future Environment Protection License for the
development to be issued by the EPA. Additionally, staff have prepared other
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conditions of development consent that should ensure that the operation of the
proposed development will occur without any adverse environmental impacts being
created.
Risk Implications:
There are no risk implications that could result if the development were approved by
Council. It is considered that the conditions of development consent are strong and
robust and that if the development is carried out in accordance with the conditions of
development consent, no adverse environmental impacts should be created by the
proposed development.
In any event, Council staff have adequate powers under the Environmental Planning
and Assessment Act 1979 and the Protection of the Environment Operations Act,
1997 to issue appropriate Notices and Orders to remedy a breach of development
consent or for the generation of pollution from the development, should justifiable
complaints be received. The EPA also have strong powers to enforce the
Environmental Protection License that is required.
Stakeholder Consultation:
Notification of the proposed development was undertaken as follows:
1. Nine adjoining and adjacent property owners within a distance of 2 kilometres
from the site, by letter dated 15 February 2016.
2. Published in the Lachlander and the Condobolin Argus on two separate
occasions as required by clause 80 of the Environmental Planning and
Assessment Regulation 2000.
3. A notice was exhibited on the land in accordance with the requirements of
clause 79 of the Environmental Planning and Assessment Regulation 2000.
4. Hard copies of the Development Application and associated documentation
were placed out for public exhibition at various locations in Condobolin,
Tullibigeal, Lake Cargelligo and Tottenham.
5. Eight NSW State Government Agencies were notified of the proposal and any
comments/conditions were sought.
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In all cases, the closing date for submissions was 21 March 2016 which is in
accordance with the 30 day submission period as set out in Section 79 of the
Environmental Planning and Assessment Act 1979.
At the end of the submission period, Council received four submissions. All were
from NSW State Government Agencies. A copy of the submissions is at Attachment
“A”. The submissions from three of the four Government Agencies have been
attached as conditions on the development consent. The remaining submission did
not have any specific comments to make on the proposal.
ASSESSMENT UNDER THE ENVIRONMENTAL PLANNING AND ASSESSMENT
ACT 1979 (EP&A ACT)
In determining a Development Application, a consent authority is to have regard to
Section 79C of the EP&A Act, as amended. The following matters are of relevance to
the proposal and commentary has been provided for the consideration of
Councillors.
S79C (1)(a)(i)-provisions of any Environmental Planning Instrument
a) Lachlan Local Environmental Plan 2013 (LEP 2013)
The site is zoned RU1 Primary Production pursuant to the LEP 2013. The
development is permissible with consent as per the RU1 Primary Production
Zone Land Use Table as an “intensive livestock agriculture”. Any proposed
development must have consideration to both the aims of the LEP2013 as
required by clause 1.2, and the objectives of the relevant zone as required by
the Land Use Table.
Aims of the LEP 2013
The aims of the LEP 2013 that are applicable to this development include:
“(a) to protect, conserve and enhance agricultural land through the proper
management, conservation and development of natural and man- made
resources.
“(b) to encourage the provision of a range of housing, employment and
recreational facilities to meet the needs of existing and future residents of
Lachlan.
“(e) to encourage the sustainable growth of Lachlan.
The proposal, if approved by Council, will comply with the above aims.
Objectives of the RU1 Primary Production Zone
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The objectives of the RU1 Primary Production Zone that are applicable to this
development include:
(a) To encourage sustainable primary industry production by maintaining and
enhancing the natural resource base
(b) To encourage diversity in primary industry enterprises and systems
appropriate for the area.
The proposal, if approved by Council, will comply with the above
objectives.
Other relevant LEP 2013 clauses include:
5.9 Preservation of trees or vegetation
This clause requires either development consent or a permit to be obtained prior to
the removal of certain species of trees or other vegetation that are prescribed by a
development control plan made by Council. The proposal does not involve the
removal of any vegetation. It should be noted that the Lachlan DCP 2015 does not
prescribe any species of trees or other vegetation for the purposes of this clause.
5.9AA Trees or vegetation not prescribed by development control plan
This clause applies to any tree or other vegetation that is not included in any
development control plan referred to in clause 5.9. It permits the ringbarking, cutting
down, topping, lopping, removal, injuring or destruction of any tree or other
vegetation without development consent. The proposal does not involve the removal
of any vegetation.
5.10 Heritage conservation
The subject land is not listed in Schedule 5 of the LEP 2013 as containing an item of
heritage significance. The subject land does not contain any items listed on the State
Heritage Register. A search of the Aboriginal Heritage Information Management
System has not identified any items of cultural heritage significance on the land.
6.1 Earthworks
This clause aims to ensure that earthworks for which development consent is
required will not have a detrimental impact on environmental functions and
processes, neighbouring uses, cultural or heritage items or features of the
surrounding land.
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Before granting development consent for earthworks, Clause 6.1(3) requires that a
consent authority must consider the following matters:
a) the likely disruption of, or any detrimental effect on, drainage patterns
and soil stability in the locality of the development,
b) the effect of the development on the likely future use or redevelopment
of the land,
c) the quality of the fill or the soil to be excavated, or both,
d) the effect of the development on the existing and likely amenity of
adjoining properties,
e) the source of any fill material and the destination of any excavated
material,
f) the likelihood of disturbing relics,
g) the proximity to, and potential for adverse impacts on, any waterway,
drinking water catchment or environmentally sensitive area,
h) any appropriate measures proposed to avoid, minimise or mitigate the
impacts of the development.
Having regard to the objectives of the clause and the matters for consideration in
clause 6.1(3), the proposal involves earthworks for effluent drains, sedimentation
ponds, effluent evaporation ponds, and internal access roads. No significant impacts
on environmental functions, neighbouring uses, cultural or heritage items or features
of the surrounding land are expected as a result of the above proposed earthworks
or are assessed to have occurred as a result of earthworks that may have been
carried out.
6.2 Flood planning
This clause aims to:
a) minimise the flood risk to life and property associated with the use of
land,
b) to allow development on land that is compatible with the land's flood
hazard, taking into account projected changes as a result of climate
change,
c) to avoid significant adverse impacts on flood behaviour and the
environment.
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The Flood Planning Map of the LEP 2013 does not identify the land as being
affected by the 1 in 1:100 Average Recurrent Interval (ARI) flood event plus 0.5
metre freeboard.
Clause 6.2(3) states that development consent must not be granted to development
on land to which this clause applies unless the consent authority is satisfied that the
development:
a) is compatible with the flood hazard of the land, and
b) will not significantly adversely affect flood behaviour resulting in
detrimental increases in the potential flood affectation of other
development or properties, and
c) incorporates appropriate measures to manage risk to life from flood,
and
d) will not significantly adversely affect the environment or cause
avoidable erosion, siltation, destruction of riparian vegetation or a
reduction in the stability of river banks or watercourses, and
e) is not likely to result in unsustainable social and economic costs to the
community as a consequence of flooding.
Therefore, this clause of the LEP 2013 is complied with.
6.4 Terrestrial biodiversity
The objective of this clause is to maintain terrestrial biodiversity by:
(a) protecting native fauna and flora, and
(b) protecting the ecological processes necessary for their continued existence,
and
(c) encouraging the conservation and recovery of native fauna and flora and their
habitats.
This clause applies to land identified as "Biodiversity" on the Terrestrial Biodiversity
Map.
The subject site is not identified as an area of biodiversity on the LEP 2013
Terrestrial Biodiversity Mapping.
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6.5 Groundwater vulnerability
The objective of this clause is to maintain the hydrological functions of key
groundwater systems and protect vulnerable groundwater resources from depletion
and contamination as a result of development. The clause applies to land identified
as "Groundwater Vulnerable" on the LEP 2013 Groundwater Vulnerability Mapping.
Clause 6.5(3) states that before determining a development application for
development on land to which this clause applies, the consent authority must
consider the following:
a) the likelihood of groundwater contamination from the development (including
from any on-site storage or disposal of solid or liquid waste and chemicals),
b) any adverse impacts the development may have on groundwater dependent
ecosystems,
c) the cumulative impact the development may have on groundwater (including
impacts on nearby groundwater extraction for a potable water supply or stock
water supply),
d) any appropriate measures proposed to avoid, minimise or mitigate the
impacts of the development.
Clause 6.5(4) states that development consent must not be granted to development
on land to which this clause applies unless the consent authority is satisfied that:
a) the development is designed, sited and will be managed to avoid any
significant adverse environmental impact, or
b) if that impact cannot be reasonably avoided—the development is designed,
sited and will be managed to minimise that impact, or
c) if that impact cannot be minimised—the development will be managed to
mitigate that impact.
The subject site is not identified as an area of vulnerable aquifer on the LEP 2013
Groundwater Vulnerability Mapping.
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6.6 Wetlands
This clause applies to land identified as "Wetlands" on the Wetlands Map. The
objective of this clause is to ensure that wetlands are preserved and protected from
the impacts of development.
Clause 6.6(3) states that before determining a development application for
development on land to which this clause applies, the consent authority must
consider the following:
a) Whether or not the development is likely to have any significant adverse
impact on the following:
(i) the condition and significance of the existing native fauna and flora on
the land,
(ii) the provision and quality of habitats on the land for indigenous and
migratory species,
(iii) the surface and groundwater characteristics of the land, including water
quality, natural water flows and salinity, and
b) any appropriate measures proposed to avoid, minimise or mitigate the impacts
of the development.
Clause 6.6(4) states that development consent must not be granted to development
on land to which this clause applies unless the consent authority is satisfied that:
a) the development is designed, sited and will be managed to avoid any
significant adverse environmental impact, or
b) if that impact cannot be reasonably avoided—the development is designed,
sited and will be managed to minimise that impact, or
c) if that impact cannot be minimised—the development will be managed to
mitigate that impact.
The subject site is not identified as “Wetlands” on the LEP 2013 Wetlands Mapping.
6.7 Essential services
This clause requires that a consent authority must be satisfied that any of the
following services that are essential for the development are available or that
adequate arrangements have been made to make them available when required:
a) the supply of water,
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b) the supply of electricity,
c) the disposal and management of sewage,
d) stormwater drainage or on-site conservation
d)e) suitable vehicular access.
Having regards to Clause 6.7 above, the existing site and infrastructure is provided
with existing water, electrical, stormwater and access services.
There are no other clauses of the LEP 2013 which are considered to be relevant to
the determination of this proposal.
b) State Environmental Planning Policies (SEPP’s)
The following SEPP’s are applicable and require consideration:
State Environmental Planning Policy No. 30- Intensive Agriculture
Only applies to cattle feedlots or piggeries.
State Environmental Planning Policy No. 33- Hazardous and Offensive
Development
The requirements of the SEPP have been complied with.
State Environmental Planning Policy No 55 - Remediation of Land
Clause 7 of this SEPP requires that a consent authority must not consent to the
carrying out of any development on land unless it has considered the contamination
potential of the land, and if the land is contaminated, it is satisfied that the land is
suitable for the development in its contaminated state, or that appropriate
arrangements have been made to remediate the site prior to the development being
carried out.
The site inspection revealed that there was no evidence of land contamination. No
potential contaminated sites have been recorded on the subject land by Lachlan
Shire Council.
State Environmental Planning Policy ( Rural Lands) 2008
The requirements of the SEPP have been complied with
S79(C)(1)(a)(ii) The provisions of any proposed instrument
There are no draft planning instruments that apply to the site.
S79(C)(1)(a)(iii) Any development control plan
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Lachlan Development Control Plan 2015
The Lachlan Development Control Plan 2015 (DCP) applies to the proposal. Part 1 is
the ‘Introduction” and is applicable. It is considered that the proposed development
complies with this Part.
Part 3 concerns “Development” and is applicable. It is considered that the proposed
development complies with the relevant sections of this Part.
Part 4 concerns ‘Public Notification Procedures’ and is applicable. Council has met
its obligations in relation to this Part.
S79(C)(1)(a)(iiia) Any planning agreement
There are no planning agreements relating to the site.
S79(C)(1)(a)(iv) The regulations
Environmental Planning & Assessment Regulations 2000
Division 8 of Part 6 of the Environmental Planning and Assessment Regulation 2000
specifies additional matters that must be taken into consideration by a consent
authority in determining a development application. Consideration of these matters is
included below:
Clause 92 - Government Coastal Policy
Not applicable to the Lachlan Shire Local Government Area.
Clause 92 - Building Demolition
No buildings or structures are proposed to be demolished.
Clauses 93 & 94 - Fire Safety Upgrades
No fire safety upgrades are required.
Clause 94A - Temporary Structures
Not relevant to this proposal.
Clause 95 - Deferred Commencement
Not relevant to this proposal.
Clause 96 - Ancillary aspects of development
Not relevant to this proposal.
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Clause 96 - Ancillary aspects of development
Not relevant to this proposal.
Clause 97 - Modification or surrender of development consent or existing use
Not relevant to this proposal.
Clause 97A - Fulfilment of BASIX commitments
Not relevant to this proposal.
S79(C)(1)(b) The likely impacts of the development
The likely environmental impacts of the proposed development are assessed below:
Site Design
The proposal basically involves an intensive agricultural land use together with civil
works for structures such as feeding pens, effluent evaporation ponds, sedimentation
ponds, manure compost pads, sheep laneways, hospital pens, drainage works and
access roads. No adverse effects are envisaged as a result of the proposed
development.
Context and Setting
The proposed activity represents an extension to an existing agricultural activity
involving an intensive sheep feedlot. The site of the proposed activity is located well
clear of adjoining dwellings and watercourses. No adverse effects are envisaged as
a result of the proposed development.
Access. Transport and Traffic
The site is currently serviced by Glenlea Road and Gulgo Road which are gravel
sealed maintained by Council. No new public roads are proposed to be constructed
to provide practical and legal access to the site. No adverse traffic impacts are
envisaged and the RMS will require upgrading of the intersection of Glenlea Road
and Kiacatoo Road. This has been attached as a condition of development consent.
Public Domain
The proposal will not have a negative impact on public opportunities in the locality.
There are no changes to the amount, location, design, use and management of
public spaces in the area.
Utilities
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The existing site and infrastructure is serviced by an electricity supply and a
telecommunications service.
Other Land Resources
The proposed feedlot facility is not expected to have a negative impact on nearby
primary production lands, or on any mineral and extractive resources.
Stormwater
There is adequate land available on site to manage stormwater so as not to impact
on adjoining properties, native bushland and receiving waters.
Air and Microclimate
No significant impacts are likely as part of the proposal.
Noise and Vibration
No significant impacts are likely as part of the proposal.
Natural Hazards
There are no natural hazards which significantly affect the subject land.
Technological Hazards
There are no technological hazards which affect the subject land.
Social and Economic Impact on the Locality
There are no adverse social or economic impacts as a result of the proposal. In fact,
the proposed development will bring significant benefits to the local community and
regional economy.
Flora and Fauna
The feedlot proposal is not expected to create adverse impacts on flora and fauna in
the locality. No additional trees or shrubs are proposed to be removed to
accommodate the proposal. The site is not affected by critical habitat for threatened
or endangered fauna species.
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Cumulative Impacts
It is considered there will be no negative cumulative impacts as a result of the feedlot
activity.
Section 79(C)(1)(c) The suitability of the site for the development
It is considered that the site is suitable for the proposed intensive livestock industry.
The subject land is not significantly affected by any natural hazards and there are no
characteristics of the site that would render the proposal prohibitive
Section 79(C)(1)(d) Any submissions made.
At the expiry of the submission period, Council received four (4) submissions from
NSW State Government Agencies. No submissions were received form adjoining
and adjacent property owners. A copy of the submissions are included as
Attachment B.
Section 79(C)(1)(e)- The public interest
The proposed development is permissible and considered to be generally consistent
with the aims of the LEP 2013 and with the objectives of the RU1 Primary Production
Zone for the reasons espoused in the first and second dot points under the Section
79C assessment matters.
Also, the public interest would be served by the approval of the development that
meets legislative and community expectations with regard to the proposed
operations of the facility. The proposed Development Consent conditions are such
that the development will be able to be conducted in an environmentally acceptable
manner. Any perceived non-compliance with either planning legislation or
environmental legislation will be able to be adequately controlled by Council staff
under the Environmental Planning and Assessment Act 1979 and the Protection of
the Environment Operations Act, 1997. Also, the Environment Protection Authority
will have an oversight role by virtue of the Applicant having to obtain and operate the
facility in accordance with the requirements of an Environmental Protection Licence.
Options:
Option 1: Council, pursuant to the provisions of Section 80 (1)(b) of the
Environmental Planning and Assessment Act 1979, conditionally approve
Development Application 2016/8 for an intensive livestock industry (40,000 sheep) in
two stages, including feeding pens, effluent evaporation ponds, manure compost
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pads, sedimentation ponds, access roads, sheep laneways, hospital pens and
drainage works at Lot 3 DP 631607 and Lot 56 DP 752103 Parish of Micabel and Lot
6 DP 752093 Parish of Gulgo, “Kiagarthur Station’, cnr of leifermann and Madline St
Condobolin in accordance with the Schedule of Conditions contained in Attachment
A by way of conditional approval.
Option 2: Any other resolution of Council.
Link to Policy And/Or Community Strategic Plan:
2.6 A diverse range of employment opportunities
5.6 Strong and active business community
6.4 A healthy natural environment
This report does not specifically relate to the Community Strategic Plan Something
about Built Environment & Planning and about health Services.
RECOMMENDATION
THAT:
a) Council, pursuant to the provisions of Section 80 (1)(b) of the
Environmental Planning and Assessment Act 1979, conditionally
approve Development Application 2016/8 for an intensive livestock
industry (40,000 sheep) in two stages, including feeding pens, effluent
evaporation ponds, manure compost pads, sedimentation ponds,
access roads, sheep laneways, hospital pens and drainage works at Lot
3 DP 631607 and Lot 56 DP 752103 Parish of Micabel and Lot 6 DP
752093 Parish of Gulgo, “Kiagarthur Station’,cnr of leifermann and
Madline St Condobolin in accordance with the Schedule of Conditions
contained in Attachment A by way of conditional approv.
Formatted: Font: English (Australia), Highlight
Formatted: Font: English (Australia), Highlight
Commented [AJ1]:
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Attachment A: Conditions of Consent
1. INTEGRATED DEVELOPMENT
The proposed development is Integrated Development as it requires development consent and approval from the Environment Protection Authority (EPA) under the Protection of the Environment Operations Act 1997 (POEO Act). The Environmental Protection Licence issued by the EPA will contain a number of mandatory operating conditions which must be complied with at all times.
2. TERMS OF APPROVAL
The proposed development shall be carried out generally in accordance with: (a) The ‘Environmental Impact Statement “ prepared by Zinga & Associates Pty Ltd,
dated 18 December 2015; and (b) Any supporting information relating to the development; and (c) Any approved Environmental Protection Licence issued by the EPA
and subject to the conditions specified in this consent. Expansion beyond the scale proposed will require further development consent to be obtained from Council.
3. CONSTRUCTION CERTIFICATE
(a) Prior to any works commencing on the construction of the access requirements of Condition 4 below, a Construction Certificate must be applied for and issued by the Principal Certifying Authority. Council or an Accredited Private Certifier may issue Construction certificates. Prior to the issue of a future Construction Certificate, the Section 94A Levy contribution as required by Condition 21 of this consent must be paid to Council.
(b) The Applicant is required to obtain a Compliance Certificate from Lachlan Shire Council or an Accredited Private Certifier certifying that all road works, including drainage infrastructure, has been constructed and completed in accordance with AUS-SPEC#1/Lachlan Shire Council. For the purposes of obtaining the Compliance Certificate, the road works must be inspected by Council or an Accredited Private Certifier at the times specified in the attached document titled “Request For Lachlan Shire Council To Act As The Principal Certifying Authority”.
4. ROADS AND MARITIME SERVICES (RMS) CONDITIONS
(a) Prior to the commencement of construction of works at the site, Glenlea Road at its intersection with Kiacatoo Road is to be upgraded in accordance with Figure 7.4 Part 4 of Austroads Guide to Road Design and relevant Roads and Maritime
supplements. Glenlea Road is to be sealed a minimum of 40 metres from the edge of the travel lane in the Kiacatoo Road, match existing road levels and not interfere with existing road drainage. The sealed intersection is to be constructed and sealed to provide sufficient width and turning area for the largest vehicle required to access the feedlot (36.5 metre vehicle) and to provide protection from edge break.
(b) Safe Intersection sight Distance (SISD) requirements outlined in the Austroads Guide to Road Design Part 4A and relevant Roads and Maritime supplements is to be provided in each direction at the intersection of Glenlea and Kiacatoo Roads. For a 100km/h speed zone the minimum SISD is 250 metres.
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5. NSW RURAL FIRE SERVICE (RFS) CONDITIONS
(a) At the commencement of building works and in perpetuity the land around the feedlot for a distance of 10 metres shall be managed as an inner protection area (IPA) as outlined within section 4.1.3 and Appendix 5 of “Planning for Bush Fire Protection 2006” and the NSW Rural Fire Service’s document “Standards for asset protection zones”.
(b) Fire mitigation strategies should be identified in the operational procedures to
address the possibility of a fire event starting on the site and escaping beyond the property boundary.
6. NSW ENVIRONMENT PROTECTION AUTHORITY (EPA) CONDITIONS
The “General Terms of Approval” issued by the NSW Environment Protection Authority dated 26 May 2016 must be complied with at all times and are included as part of this consent in Appendix A .
7. PRINCIPAL CERTIFYING AUTHORITY
The person having the benefit of this consent must appoint a Principal Certifying Authority (PCA) before works commence on the construction of the access road upgrading as required by Condition 4 above. The PCA may be Council or an Accredited Private Certifier.
8. ANIMAL NUMBERS
The number of sheep permitted to be housed in the feedlot at the conclusion of the construction of both Stage One and Stage Two of the development must not exceed 40,000. Any increase over this number will require the submission of a Section 96 Modification Application to Council for determination or the submission of a new Development Application.
9. ENVIRONMENTAL MANAGEMENT PLAN
The Applicant shall prepare an Environmental Management Plan (EMP) covering both the construction and operational phases of both Stage One and Stage Two of the development. The EMP shall include, but not be limited to: (a) Identification of all the statutory and other obligations which the applicant is
required to fulfil including all consents, licences, approvals and consultation; (b) An erosion and sedimentation plan detailing measures to minimise soil erosion,
discharge of sediment and other pollutants to lands and/or waters during construction activities, preventing the discharge of any contaminated water run-off from the premises, and the adequacy of any control structures necessary to meet design criteria.
(c) A waste management plan (d) An outline of procedures for monitoring, training and incident management; and (e) Contingency plans should proposed management and mitigation measures fail or
be temporarily disrupted. The EMP shall be prepared to the satisfaction of Council and have regard to the terms of AS/NZS ISO1400. The EMP shall be submitted to Council at least two weeks before the commencement of operations on the site.
10. ENVIRONMENTAL MANAGEMENT PLAN REPORT
An EMP Report shall be submitted to Council and the EPA on an annual basis. The first report is due 12 months after the approval of the operational EMP. The report shall be publically available.
11. ENVIRONMENTAL MONITORING PROGRAM
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(a) Any monitoring program required by the EPA is to be undertaken in accordance with the requirements of the EPA , the Environmental Protection Licence and the submitted Environmental Impact Statement Appendices. The results of any monitoring required must be recorded and retained as set out in the Environmental Protection Licence.
(b) A copy of the results of any monitoring program must be submitted to Council not later than 30 days after the end of the monitoring period and must be accompanied by a Statement of Compliance.
(c) The Statement of Compliance must be signed by the Licensee, or Applicant, or by a person approved by Council to sign on behalf of the Licensee or Applicant.
12. INDEPENDENT ENVIRONMENTAL AUDIT
Twenty-four months after the commencement of operations, the Applicant shall make arrangements for and bear the total cost of an Independent Environmental Audit for the development. The Environmental Audit is to be carried out by a duly qualified independent person approved by Council. The audit shall be undertaken to the requirements of Council and the EPA (if any) and in consultation with relevant agencies and shall cover all aspects of monitoring and environmental performance, and compliance with all conditions of this consent. The audit report shall be submitted to Council and the EPA.
13. AMENITY
The development is to be conducted in such a manner that it will not interfere with the amenity of the locality by reason of the emission of noise, smell, fumes, dust, wastewater, or other waste products.
14. PARKING
Internal roads, driveways, parking areas, loading bays and vehicular turning areas shall be maintained clear of obstruction and used exclusively for the purposes of parking, vehicle access and loading and unloading respectively. Under no circumstances are such areas to be used for the storage of goods or waste materials or for other purposes.
15. ABORIGINAL HERITAGE
All civil and construction work is to cease immediately if an Aboriginal relic is uncovered and the Applicant shall contact the Office of Environment and Heritage immediately.
16. COMPLAINTS
(a) The Licensee must keep a legible record of all complaints made to the Applicant or to any employee in relation to the operations of the development or from pollution arising from any activity. The record must include details of the following:
The date and time of the complaint;
The method by which the complaint was made;
Any personal details of the complainant which were provided by the complainant or, if no such details were provided, a note to that effect;
The nature of the complaint;
The action taken by Council in relation to the complaint, including any follow-up contact with the complainant; and
If no action was taken by Council, the reasons why no action was taken The record of a complaint must be kept for at least 4 years after the complaint was made and must be produced to any authorised officer of Council who upon request.
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(b) The Licensee must maintain during operating hours of the development, a telephone complaints line for the purpose of receiving any complaints from members of the public in relation to activities conducted at the premises or by the operation of any vehicle or plant. (c) The Licensee must notify the public of the complaints line telephone number.
17. NOTIFICATION OF ENVIRONMENTAL HARM
(a) The Licensee, Applicant or any employees must notify Council of incidents causing or threatening material harm to the environment as soon as practicable after the person becomes aware of the incident. Notifications must be made by telephoning Council. The Licensee or Applicant must provide written details of the notification to Council within 7 days of the date on which the incident occurred. This condition does not remove the Applicant’s responsibility under the Protection of the Environment Operations Act 1997. (b) Where an authorised officer of Council suspects on reasonable grounds that:
i) An event has occurred on the premises, or ii) An event has occurred in connection with the carrying out of activities applying to vehicles or plant, and the event has caused, is causing or is likely to cause material harm to the environment, the authorised officer may request a written report of the event. The Licensee or Applicant must make all reasonable enquiries in relation to the event and supply the report to Council within such time as may be specified in the request. The request may require a report which includes any or all of the following information:
The cause, time and duration of the event;
The type, volume and concentration of every pollutant discharged as a result of the event;
The name, address and telephone number of any person who witnessed the event;
Action taken by the Licensee or Applicant in relation to the event, including any follow-up contact with any complainants;
Details of any measure taken or proposed to be taken to prevent or mitigate against a recurrence of such an event;
Any other relevant matters. Council may make a written request for further details in relation to any of the above matters if it is not satisfied with the report provided by the Licensee or Applicant. The Licensee or Applicant must provide such further details to Council within the time specified in the request.
18. STOCK MORTALITY/CARCASS DISPOSAL
The Licensee or Applicant is to liaise with Council, the NSW Office of Environment and Heritage/NSW Department of Primary Industries/NSW Environment Protection Authority in order to produce emergency protocols to be implemented in the event of mass animal mortalities.
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19. TEMPORARY TOILET FACILITIES
Temporary toilet facilities are to be provided onsite while all civil and construction works are in progress to comply with the requirements of the NSW Workcover Authority.
20. COPY OF CONSENT KEPT AT PREMISES
A copy of this consent must be kept at the premises and must be produced to any authorised officer of Council upon request. The consent must also be available for inspection by any employee or agent of the Applicant or Licensee working at the premises or operating vehicles or plant.
21 SECTION 94A CONTRIBUTIONS
Pursuant to S94A of the Environmental Planning and Assessment Act 1979 and Lachlan Shire Council Section 94A Levy Contribution Plan, prior to the issue of the Construction Certificate for the road upgrading works, a levy in the amount of $5,600
must be paid to Council towards the cost of one or more of the public facilities specified in the Works Schedule to that Plan. This amount must be indexed in accordance with clause 25J(4) of the Environmental Planning and Assessment Regulation 2000. A copy of the Lachlan Shire Council Section 94A Contributions Plan is available for inspection at the Council Chambers, 58-64 Molong Street, Condobolin.
Reasons for Conditions:
Development Application No: 2016/0008 was assessed using current procedures developed by the Lachlan Shire Council and other resource information. This includes:
the requirements of Section 79C(1) of the Environmental Planning and Assessment Act 1979 which states:
Section 79C(1) Matters for consideration – general In determining a development application, a consent authority is to take into consideration such of the following matters as are of relevance to the development the subject of the development application: (a) the provisions of:
(i) any environmental planning instrument, and (ii) any draft environmental planning instrument that is or has been placed on
public exhibition and details of which have been notified to the consent authority, and
(iii) any development control plan, and (iv) any matters prescribed by the regulations that apply to the land to which
the development application relates (b) the likely impacts of that development, including environmental impacts on both
the natural and built environments and social and economic impacts in the locality,
(c) the suitability of the site for the development, (d) any submissions made in accordance with this Act or the regulations, (e) the public interest.
the requirements of the Lachlan Local Environmental Plan 2013.
the requirements of the following Development Control Plans and Council Policies: (i) Lachlan Development Control Plan 2015
field inspection and liaison between officers of the Lachlan Shire Council.
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Attachment B: Submissions
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7.4.3 DEVELOPMENT ACTIVITY MAY 2016
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15th JUNE 2016
AUTHOR: ENVIRONMENT AND PLANNING ADMINISTRATION ASSISTANT
REPORT NO: E & P 14/16
SUBJECT: DEVELOPMENT ACTIVITY MAY 2016
Purpose:
This report is provided to Council on a monthly basis to provide Councillors with
information in relation to development activity occurring within the Shire during that
period.
Background:
During the month of May 2016 there were four Development Applications lodged
with a value totaling $1, 567, 560 and two Complying Development Applications with
a value of $14 990 Three approvals were issued within this time.
Development Applications and Complying Development Certificates Approved in May 2016.
Approval
Number
Development
Description
Location Estimated
Value
Delegated
Authority/Council
CDC
2016/1005
Demolition of
existing
dwelling and
construction of
new dwelling
Lot: 491 DP: 604413,
Waitohi Lane, Condobolin
$250 000 Approved –
Delegated
Authority
DA 2015/21 Residential
shed
42 Orange Street,
Condobolin
$26 915 Approved –
Delegated
Authority
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DA 2016/21 Residential
shed
31 Lorne Street, Lake Cargelligo
$16 000 Approved –
Delegated
Authority
TOTAL 3 $292,915
Development Applications and Complying Development Certificates Received
in May 2016
Development
Identifier
Development
Description
Location Estimated Value
CDC 2016/1006 Timber Deck 24 Miller Street, Condobolin
$5000
CDC 2016/1007 Replacement verandah and drive
through carport
170 Bathurst Street, Condobolin
$9 900
DA 2016/24 Subdivision 90 Officers Parade, Condobolin
$0
DA 2016/23 New dwelling Lot: 29 DP: 752328 $451 560
DA 2016/22 Proposed industrial
storage (6 grain
silos)
Lot: 1 DP: 44153 $1 100 000
DA 2016/21 Residential shed 31 Lorne Street, Lake Cargelligo
$16 000
TOTAL 5 $1 582 460
Development Applications and Complying Development Certificates Approved
and Received in May 2015
Total Number of Applications approved in May 2015: 6
Total Value of development approved for May 2015: $51 000
Total Number of Applications received in May 2015: 8
This is Page No.218 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Total Value of Applications received in May 2015: $723, 079
Processing Times for Approvals
The information shown in the pie chart below are applications that have been
determined for the period 1 July 2016 to 2 June 2016. It should be noted that a total
of 61 approvals were issued within this time at an average of 33 days, which is below
the regulatory standard of 40 days, and slightly above the previous month’s average
of 29 days.
Processing Times for Applications between 1 July 2015 to 2 June 2016
Issues & Comments:
Nil.
Financial & Resource Implications:
All fees associated with the applications referred to herein have been paid.
Within 10 Days
11-30 Days
31-40 Days
41-60 Days
61-100 Days
Over 100 Days
Formatted: Font: (Default) Arial, Font color: Black, Border: :(No border)
This is Page No.219 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Legal Implications:
None anticipated.
Risk Implications:
Council has assessed all applications against relevant legislation to minimise
Council’s exposure to risk.
Stakeholder Consultation:
Regular consultation and engagement with applicants of Development Applications
and Complying Development Certificates occurs during the pre-lodgment,
assessment and approval stages of each application in line with legislation and
Council’s planning instruments. Council also often engages with the community
generally and adjoining owners in respect of applications.
Conclusion:
The number of approvals received and issued for the month of May 2016 is lower
than the amount approved and received in the corresponding month in 2015.
In total, the Development Application and Complying Development Certificate data
reveal a value of approximately $3.8 million for applications approved in the
2015/2016 financial year.
Link to Policy And/Or Community Strategic Plan:
Build Civic Leadership and Pride
4.7 Strong Effective Council
RECOMMENDATION
THAT:
a) Environment and Planning Report No. 14/16 be received and noted.
This is Page No.220 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.4.4 RECLASSIFICATION OF LAND
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15TH JUNE 2016
AUTHOR: DIRECTOR ENVIRONMENT AND PLANNING
REPORT NO: E & P 15/16
SUBJECT: RECLASSIFICATION OF LAND
Purpose:
The purpose of this report is to seek the resolution of Council in relation to the
reclassification of key Council land from Community Land to Operational Land. The
land to be reclassified is shown below:
Lot 1 DP 758271, Condobolin District Retirement Village
Lot 1354 DP 1158730, Water Reservoir, Brady Street, Condobolin
Lot 6 DP 758595, Pool Manager’s Residence, Bokhara Street, Lake
Cargelligo
Supporting Information:
Location plans of each site are provided:
Lot 1 DP 758271, Condobolin District Retirement Village
This is Page No.221 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Lot 1354 DP 1158730, Water Reservoir, Brady Street, Condobolin
Lot 6 DP 758595, Pool Manager’s Residence, Bokhara Street, Lake Cargelligo
Background:
All of the land in question is classified as Community land.
The Condobolin District Retirement Village has been operated by specialists on a
lease basis for some time. Council requires the option of selling the asset to a
This is Page No.222 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
service provider on the basis that for it to be profitable for an operator it is best that
they own the asset. Its current classification precludes its potential sale.
The Water Reservoir in Brady Street Condobolin is a key asset in Council’s water
operations. It is appropriate that it be classified as Operational Land.
The Lake Cargelligo Pool Manager’s Residence has been rented out publicly for a
number of years. The nature of the operation of the pool now means that a Manager
does not need to occupy this property. The property is surplus to Council needs and
as such it should be sold. Its current classification precludes its sale.
Issues & Comments:.
The Lachlan Shire Reclassification Planning Proposal involves an amendment to the
Lachlan Local Environmental Plan 2013 (“the LEP”), to:
a) Reclassify the land from Community to Operational (Clauses 27 & 28
of the Local Government Act 1993); and
b) Remove the Public Reserve Status (Clause 30 of the Local
Government Act 1993) of the Lake Cargelligo Pool Residence and the
Condobolin District Retirement Village.
The Water Reservoir in Brady Street is freehold land.
This is to be achieved by:
a) Amending the LEP to include Lot 1 DP 758271, Lot 1354 DP
1158730 and Lot 6 DP 758595, under Part 2 of Schedule 4 of the
Lachlan LEP 2013.
Column 1 Column 2 Column 3
Locality Description Any trusts etc not discharged
Condobolin Condobolin District Retirement Village
Nil
Condobolin Water Reservoir
Nil
Lake Cargelligo Pool Manager’s Residence
Nil
This is Page No.223 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
The draft plan will be exhibited for 28 days. Once through the Gateway process, the
Minister (or delegate) may place certain conditions on the proposal proceeding. In
this instance, it will be necessary to conduct a Public Hearing.
Financial & Resource Implications:
There will be costs associated with engaging a consultant to prepare the Planning
Proposal.
Legal Implications:
None anticipated.
Risk Implications:
Council may limit its ability to attract another operator for the Retirement Village if it
does not have an option to sell the facility.
Stakeholder Consultation:
The draft plan will be publicly exhibited for 28 days. Any submissions received from
this exhibition must be considered.
Conclusion:
Council should resolve to take the reclassification of the subject land from
Community Land to Operational Land.
Link to Policy And/Or Community Strategic Plan:
Build Civic Leadership and Pride
4.7 Strong Effective Council
RECOMMENDATION
THAT:
a) Council prepare a Planning Proposal in accordance with the NSW
Department of Planning and Environment Guidelines to reclassify the
following community land to operational land:
Lot 1 DP 758271, Condobolin District Retirement Village
Lot 1354 DP 1158730, Water Reservoir, Brady Street, Condobolin
Lot 6 DP 758595, Pool Manager’s Residence, Bokhara Street, Lake
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2016 in Condobolin.
Cargelligo
b) Council forward the Planning Proposal to the NSW Department of
Planning and Environment requesting a Gateway Determination; and
c) Council accept any delegations from the Department of Planning and
Environment in relation to this Planning Proposal.
d) Council consider any submissions received following advertising of the
Planning Proposal.
This is Page No.225 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.4.5 TOTTENHAM WASTE MANAGEMENT FACILITY – PROPOSED CHANGE
TO OPENING DAYS
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: Melinda Jeoffreys REPORT NO: E & P 16/16
SUBJECT: TOTTENHAM WASTE MANAGEMENT FACILITY – PROPOSED CHANGE TO OPENING DAYS
Purpose:
To seek approval to exhibit the proposed altering of opening days of the Tottenham
Waste Management Facility. It is proposed that the facility be opened on Mondays in
lieu of Tuesdays.
Background:
On 1 February 2016, after consultation with each community within the Shire,
Council altered the opening days/hours of the various waste facilities. Tottenham
now opens every Tuesday, Friday and Saturday.
Community Engagement:
It is proposed to advertise the suggested change. A further report will be put back to
Council outlining any submissions that have been received in relation to the change.
Issues & Comments:
The Tottenham Lions Club Inc. wrote to Council on 1 June 2016 seeking a change to
these days, to see Monday included rather than Tuesday (letter attached). The
reasons given for this request are:
Local National Australia Bank branch is open on Mondays
Fresh vegetables are delivered to the local store
Being the start of the week people can stock up with the staples, fresh
bread, milk for the week.
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They state that more services available on the Monday would encourage residents to
visit Tottenham and not take their business elsewhere.
Financial & Resource Implications:
The financial implication would be paying for advertising (local newspaper/s and
notice boards) of proposed changes and for staff (time and money) to carry out the
process.
Conclusion:
At this stage, it would appear that the changes to the opening times of our waste
management facilities, implemented on 1 February 2016, have been accepted quite
well. Council has an obligation to revisit the opening hours at Tottenham by
consulting with the community again to determine whether or not the opening days
are suitable.
RECOMMENDATION
THAT:
a) Environment and Planning Report No. 16/16 be received;
b) Council publicly exhibit the proposed changes in opening days of the
Tottenham Waste Facility for a period of 28 days
c) A further report, outlining any submissions received, be put to a future
meeting of Council for resolution.
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2016 in Condobolin.
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2016 in Condobolin.
7.4.6 CONDOBOLIN CEMETERY COMMITTEE MEETING MINUTES AND
AMENDED POLICY
AUTHOR: DIRECTOR ENVIRONMENT AND PLANNING
REPORT NO: 17/16
SUBJECT: CONDOBOLIN CEMETERY COMMITTEE MEETING MINUTES AND AMENDED POLICY
Purpose:
The purpose is to advise Council of the recommendations made by the Condobolin
Cemetery Advisory Committee meeting held 8 June 2016. Formal adoption by
Council of the minutes and recommendations is also sought. Council is also asked to
consider an application to join the Committee that has been made by Mr. Arthur
Floyd.
Supporting Information:
The Minutes of the Condobolin Cemetery Advisory Committee meeting held 8 June
2016 are contained within Attachment A for the information of Council, Mr Arthur
Floyd’s Committee Membership application form within Attachment B and the
revised Condobolin Cemetery Policy within Attachment C.
Background:
At the May meeting of Council, a number of changes to the Cemetery Policy were
recommended. Given concerns by some members of the committee about the way
in which these changes were put forward to the committee, Council resolved to delay
exhibiting the amended policy until such time as the committee had met again.
The Condobolin Cemetery Advisory Committee is a Council Committee and its
purpose is to develop strategies and processes for the Cemetery and to make
recommendations to Council in relation to Cemetery matters.
LACHLAN SHIRE COUNCIL REPORT TO COUNCIL MEETING TO BE HELD ON 15 JUNE 2016
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2016 in Condobolin.
Issues & Comments:.
The following recommendations were made by the Committee:
That the minutes from the May 2016 Committee Meeting be moved.
(Brady/Saunders)
That the following additions/amendments be made to the Condobolin Cemetery
Policy:
Scope
Burials can only be undertaken at the Condobolin cemetery under the control
of a licensed funeral director.
A Funeral Director in charge of a funeral will be liable for the payment of any
charges incurred in relation to the funeral.
This may include purchase of right of burial, excavation and backfilling of the
plot, cost of vases and plaque or any other expense which may be incurred by
Council in preparing the site for burial.
Council at its discretion may enter into an agreement with any Funeral
Director to allow a 30 day line of credit for the payment of any costs incurred
in relation to funerals under the control of a Funeral Director.
Where a line of credit is not available, Council’s fees must be paid by the
Funeral Director prior to the funeral commencing.
Council will accept a notification of a burial from the Funeral Director via
telephone.
In providing the information to Council in regard to the funeral, the Funeral
Director becomes responsible for any cost incurred in regard to the funeral.
Approvals
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Reservations are permitted in the lawn and general sections of the cemetery.
Only one reservation is permitted, per family, in the lawn cemetery. Unlimited
reservations in the general section are permitted.
Cemetery Reservation Procedure
An Application for Reservation (Appendix 5) of the plot must be submitted with
the full payment of the reservation fee or demonstration that a payment plan
has been entered into.
Reserved plots may be transferred to family members subject to written
application being forwarded to Council by the applicant or someone duly
authorised to act on their behalf and Council being provided with evidence
that the person seeking the transfer, paid for the plot at the time of
reservation.
Council will not permit the on-selling of a reserve plot to a third party.
Council will put a “Reserved” notice onsite on payment of a reservation.
Where a reservation is cancelled within five years, a full refund will be made
of the actual amount paid for the plot.
Where a reservation is cancelled within five years to ten years, a refund of fifty
per cent of the actual amount paid for the plot will be made.
Where a reservation is cancelled later than 10 years, no refund of the
reservation fee will be made.
Plaques and Monuments
Plaques be permitted to be between 70mm x 30mm and 380mm x 280mm.
The placement of plaques is also to be a duty of Council.
At the time of burial, a standard memorial plaque fee will be charged. If the
family selects a non-standard plaque, the balance between the price of a
standard and non-standard plaque will be invoiced and will be payable before
the plaque is ordered.
The appropriate application form is to be completed and lodged with Council.
When plaques are received by Council, the family is to be notified that
plaques are going to be installed by Council and Council will remove the
This is Page No.231 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
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temporary cross. Family members have the option to collect the cross from
Council if they wish.
Payment for a plaque in relation to a ‘reserved’ plot will not be accepted at the
time of plot reservation.
Only one plaque is to be placed per plot in the lawn cemetery, memorial wall
or rose garden.
Levelling of Graves (Lawn Cemetery only)
Two (2) months after a burial, Council staff will level off the dirt in the Lawn
Cemetery
This is Page No.232 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Trinkets and Memorial Items
a) Vases, pots, ornaments etc are permitted to be placed on graves for a period
of up to twelve months from the date of burial. After this period ornaments or
trinkets under 300 millimetres high be allowed wholly on each plinth space
and that this condition be retrospective and to commence on 1st November
2016.
b) No motion activated devices are allowed in the Lawn Cemetery and a
maximum of two (300mm high or less) solar lights are permitted.
Each amendment proposed was voted on and approved by the committee.
New membership application
Mr. Arthur Floyd has made application to become a member of the committee. My
Floyd has a long history associated with volunteering. It is recommended that Mr.
Floyd’s application be approved by Council.
Financial & Resource Implications:
None anticipated.
Legal Implications:
None anticipated. Risk Implications:
None anticipated. Stakeholder Consultation:
Notification of Council’s decision to amend the Condobolin Cemetery Policy and call
for submissions regarding the proposed amendments for a period of 28 days will be
undertaken through the local newspapers, Council’s website and Facebook page.
Conclusion:
It is recommended that Council endorse the draft policy for public exhibition for a period of 28 days. Link to Policy And/Or Community Strategic Plan:
This is Page No.233 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Build Civic Leadership and Pride
4.7 Strong Effective Council
RECOMMENDATION
That :
a) The recommendations of the Condobolin Cemetery Advisory Committee
be received and noted;
b) The amended Condobolin Cemetery Policy be placed on public
exhibition for a period of 28 days.
c) Council confirm Mr. Floyd’s membership of the Condobolin Cemetery
Advisory Committee
d) Council writes to Mr. Arthur Floyd advising him of the success of his
application.
Andrew Johns
DIRECTOR ENVIRONMENT AND PLANNING
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Attachment A – Minutes
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Attachment B – Membership Application
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2016 in Condobolin.
Attachment C – Revised Policy
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2016 in Condobolin.
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7.5 INFRASTRUCTURE SERVICES
7.5.1 TOWN WATER SUPPLY REPORT - MAY
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 16th JUNE 2016
AUTHOR: MANGER UTILITIES REPORT NO: DIS 51/16
SUBJECT: TOWN WATER SUPPLY REPORT – May
Purpose:
To inform Council of the current state of water consumption and seek approval
regarding continued application of water restrictions.
Supporting Information:
Supporting information is contained within Attachment “A”.
Supporting information includes tables of the monthly water consumption for towns
over the financial year and graphs showing the daily consumption during May 2016.
Background:
All water extraction activities undertaken by Council are licensed through the Water
Management Act 2000 and the Water Act 1912. The licenses held by Council
contain conditions, including volumetric limits, to which Council must comply. This
report provides an assessment of current accumulative water consumption for the
financial year and available remaining water resource, with recommendation of
measures that may be required for continued compliance.
Issues & Comments:
Discussion
May’s water consumption has eased across all service areas in the shire.
Consumption:
Condobolin water consumption
This is Page No.256 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Condobolin township water consumption was satisfied by surface extraction and a
small amount of groundwater during May and was within the allowable surface water
allocation.
Consumption for May 2016 was:
4.98% of the annual available 1,500ML surface water allocation
0.016% of the annual available 800ML ground water allocation.
This equates to a water usage of 22.6KL per active connected property for May
2016. Compared to the previous year, total water consumption was 11% less for the
same period.
Applications of shire wide Level 1 water restrictions were continued during May, and
should remain in place throughout autumn. AEST watering times have been
implemented and will remain in place over the winter months.
Lake Cargelligo water consumption
Lake Cargelligo township water consumption was from surface water only during
May.
Water consumption was within the allowable allocation.
Consumption for May 2016 was:
3.5% of the annual available 677ML surface water allocation,
2.35% of the annual available 600ML ground water allocation.
Water consumption for the township exceeded the targeted allocation for the month.
The proposed target has been exceeded for the past five months. Lake Cargelligo
changed to Lake water supply on 12 May 2016.
Compared to the previous year, total water consumption at Lake Cargelligo was
again higher with 20% more water consumed for the same period last year.
Tullibigeal and adjoining rural connections water consumption
Non Potable signs have been placed on the entry to the town and park areas to
advise residents and visitors that the water is not treated, although chlorine residuals
are continuing to remain at adequate levels. The Tullibigeal reservoirs are yet to be
inspected and a report will be produced on what is required to bring the reservoirs up
This is Page No.257 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
to the potable water standard. Once work is completed Chlorine residual monitoring
will be carried out over a three month period. If successful Council will apply to have
the Tullibigeal water classed as potable.
Tottenham water consumption
Tottenham Township water consumption is within the allowable allocation.
A total of 4.3ML was sourced from the B Section during May. It should be noted that
this is 60% (7.14ML) less than the same period last year.
Water Storage:
Wyangala Water Storage
Figure 1 below shows the volume of storage at Wyangala with the blue line showing
July 2014 to June 2015 and the red line showing July 2015 to June 2016. This chart
shows that storage volume has been steadily decreasing since September 2015,
with a short peak in March 2016. Next month may show another slight increase from
mid-June.
Figure 1: Wyangala Storage Dam Volume (GL) over two years.
This is Page No.258 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Figure 2 below shows the daily readings for the period 11 May 2016 to 8 June 2016.
The blue chart shows the rainfall in the catchment area, 66.80mm was received
during the past month. The red chart shows the reservoir level holding steady at
approximately 360m. The green chart shows cumulative flow to the dam. The
magenta chart shows the percentage of effective full storage dropping steadily with
approximately 39% storage at the end of May.
Figure 2: Wyangala Storage Dam, rainfall, level, net inflow, % effective storage for the period 11 May
to 8 June 2016.
Lake Cargelligo Water Storage
Figure 3 below shows the percentage of effective storage in Lake Cargelligo with the
blue line showing July 2014 to June 2015 and the red line showing July 2015 to June
2016. This chart shows that the percentage of storage has fluctuated over the
summer months as Water NSW allows flow into the Lake in order to meet
downstream demand.
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Figure 3: Lake Cargelligo percentage effective storage over two years.
Figure 4 below shows the daily readings for the period 11 May to 8 June 2016. The
blue chart shows the rainfall in the catchment area, 46.80mm was received during
the past month. The red chart shows reservoir level holding at 156.47m. The green
chart shows the volume of the Lake increasing over the month to 27,400ML. The
magenta chart should show the percentage of effective full storage, data was not
available at the time of this report.
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Figure 4: Lake Cargelligo rainfall, res level, volume and % effective storage for the period 11 May to
8 June 2016.
Tottenham Water Storage
The Leg’O’Mutton ground tank is estimated to be holding approximately 7.3m depth
of water. This is assessed to be 75% capacity.
Fifield Ground Tank
The Fifield Swimming Hole is estimated to be holding approximately 2.01m depth of
water. This is assessed to be 70% capacity. The main tank is also holding water
and can be used to top up the swimming hole if required. Non Potable signs have
been ordered and will be placed on the entry to the town and park areas in the
coming weeks.
Burcher Ground Tank
The Burcher Ground Tank is estimated to be holding approximately 4.18m depth of
water. This is assessed to be 70% capacity. Non Potable signs have been ordered
and will be placed on the entry to the town and park areas in the coming weeks.
General:
All water consumption figures are within the limits of licensed sources.
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Financial & Resource Implications:
The water operations business is running within budget and there is no indication of
negative financial implications. An ambitious capital renewal program was proposed
for the 2015/16 year and it appears that due to the extended vacancies in the utilities
management that this budget allocation may not be entirely expended.
Legal Implications:
Council is in the business of providing sufficient high quality drinking water to the
public. Several potential liabilities which would stem from a failure to contain the
outcomes of major risks indicated in the Risk Implications section could lead to legal
consequences.
Risk Implications:
A Risk Management Action Plan is currently being developed and will, when
completed take into account all business risks.
There are significant risks should council fail to achieve satisfactory outcomes in the
following areas:
water quality
water quantity
work place safety
environmental impact
Council has systems in place to mitigate all risks in the form of trained personnel,
documented work systems and routine audits and reports to NSW Government
Departments. Water quality in particular is subject to a wide range of frequent
quality checks and reporting to NSW Health.
Stakeholder Consultation:
Stakeholders will be advised and consulted on significant changes to water
restrictions or temporary suspension of service for planned maintenance works. Six
planned interruption notices were issued during March. Most water treatment works
are adequately reliable and make suspension of service a rare occurrence. All
appropriate media will be used to keep customers informed of significant changes to
services.
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Options:
The major centres of Condobolin, Lake Cargelligo and Tottenham are subject to
level 1 water restrictions. The water consumption and supply situation will continue
to be monitored to determine any further changes to the level of restrictions.
Burcher and Fifield are both at safe levels with the season moving into a low usage
period and evaporation rates lowering in the next three months. Water restrictions
should now be discontinued as temperatures start to drop.
Lake Cargelligo is exceeding the water targeted ground water allocation, and will be
switched over to surface water for the remainder of the water year.
Conclusion:
Current water consumption is within the licensed water provisions for the major
centres.
Two small centres Fifield and Burcher have only dropped slightly in level of storage
compared to previous months. At the current rate of use, the volume of water in the
ground tanks would seem sufficient for autumn and winter.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.1: Water, sewer and energy utilities meet best practice standards with up
to date technology.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 51/16 containing the town water
supply consumption to 31 May 2016 be received and noted.
(/)
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Attachment A Page 1
Surface Water Extraction
Monthly Consumption per Town
Condobolin
1500ML
Lake Cargelligo
677ML
Tottenham
120ML B sect line
Month
Year ML
%
Cumulative ML
%
Cumulative ML
%
Cumulative
July 2015 40.729 3 0 0 5.400 5
Aug 2015 43.257 6 0 0 5.250 9
Sept 2015 54.352 9 0 0 8.922 16
Oct 2015 59.87 13 0 0 8.479 23
Nov 2015 72.99 18 0 0 6.937 29
Dec 2015 113.82 26 0 0 12.08 39
Jan 2016 116.66 33 0 0 9.6 47
Feb 2016 112.969 41 0 0 8.51 54
March 2016 111.392 49 0 0 9.280 62
April 2016 82.937 54 0 0 8.7 69
May 2016 50.902 57 23.83 3.5 4.3 72
June 2016
Totals 860.229 57 23.83 3.5 87.514 72
The practical capacity of the B section pipeline to Tottenham is 120ML per annum.
Whilst this capacity is sufficient averaged over a whole year the peak summer
demand exceeds capacity and supply has to be supplemented by filling the
Tottenham ground tanks which has commenced and operating the treatment plant.
Percentages are rounded to the nearest integer.
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2016 in Condobolin.
Attachment A Page 2
Ground Water Extraction
Monthly consumption per town
Condobolin
800ML
Lake Cargelligo
600ML
Month Year ML %
Cumulative
ML %
Cumulative
%
Target
July 2015 0 0 34.11 6 8
Aug 2015 0 0 28.31 10 16
Sept 2015 0 0 35.18 16 25
Oct 2015 4.94 0.6 56.28 26 33
Nov 2015 0 0.6 49.42 34 42
Dec 2015 0 0.6 82.22 48 50
Jan 2016 0.09 0.6 77.00 60 58
Feb 2016 0.056 0.6 76.98 73 66
March 2016 0.076 0.6 79.49 86 75
April 2016 0 0.6 53.11 95 83
May 2016 0.132 0.6 14.11 97 91
June 2016 100
Total 5.294 0.6 586.21 97
The % Target column has been provided to help manage water consumption in all
towns through the year. If cumulative % are less than Target % each month the
allocated amount should last the whole year. Early action will be required if
Cumulative amounts exceed Target amounts.
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Attachment A Page 3
Daily Water Consumption Graphs
Consumption Graph for Condobolin May 2016
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
kL
Day of Month
Daily Production Clear Water Condobolin WTP
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Attachment A Page 4
Daily Water Consumption Graphs
Consumption Graph for Lake Cargelligo May 2016
Consumption Graph for Tottenham May 2016
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
kL
Day of Month
Daily Raw Water Extraction Lake CargelligoWTP
This is Page No.267 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
7.5.2 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 52/16
SUBJECT: WATER MAINS EXTENSION
Purpose:
At the June Councillor Strategic Briefing Session, Councillors requested a report
regarding the request for a water main extension for properties east of Condobolin
on Henry Parkes Way be brought to the June 2016 meeting. Council has previously
considered reports brought to Council in May and June 2013 and again in March
2015.
Supporting Information:
Supporting information is contained within the report.
Background:
Eight properties located along Henry Parkes Way have been allowed to connect onto
Council’s water supply scheme by the provision of separate meters at the one
location at the eastern end of Rogers Street, Condobolin. The water lines
connecting the meters to the properties are considered to be private services and
become the responsibility of the landowner. Councillors have been approached
requesting Council to fund a water mains extension to replace these private water
services.
Issues & Comments:
Reports to Council have indicated previously that a feasibility assessment has been
undertaken to extend the existing DN100mm AC water main which currently
terminates in Rogers Street Condobolin. The extension of the water main will
involve the installation of approximately one kilometre of DN100mm mPVC water
pipeline and relocation of 7 existing water metering points from the Rogers Street
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2016 in Condobolin.
location to the respective properties along Henry Parkes Way. The cost of these
works were estimated to be $69,790 excluding GST in 2013, and was determined at
a rate of $70 per meter.
Being aware of the rocky nature of the ground it is felt that this estimate requires
more detailed work to ensure that more accurate estimation is provided. The
previous feasibility also considered additional augmentation works that may have
been required although no evidence of modelling was found to substantiate the
various options that were considered.
It is likely that a second component of the extension would be required to the existing
main in Maitland Street and cross the railway line at Jones Lane in order to provide
circulating flow and the required pressure to meet fire fighting demands. This will
likely increase the construction costs to something in the order of $200,000.
Figure 1 below shows the location of the mains that would be required.
Financial & Resource Implications:
Funding for this project has not been included in Council’s Delivery and Operational
Plan. Funding for mains extensions by the Local Water Authority has also not been
incorporated into the Strategic Business Plan, where all funding for mains extensions
and augmentations is sourced via a contribution from developers at time of
subdivision or development application approval.
In this instance a capital works contribution could be sought from the property
owners who will be serviced by the infrastructure. The capital works contribution has
previously been determined to be in the range of $23,463.13 to $24,927.50 per
connected property. More rigorous investigation ought to be done to ensure that
costs have been appropriately estimated, prior to setting a capital works contribution
figure.
Council has estimated that approximately $3.9 million will be received in income from
water rates. This project, at an estimated cost of $200,000 represents 5% of
Councils income. It is not appropriate to spend this level of funding on this project as
other Lachlan residents would be subsidising a private water mains extension.
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Fig
ure
1 P
rop
osed w
ate
r m
ain
exte
nsio
n
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Furthermore with regards to Councils LEP, four of the properties are located in the
RU1 Primary Production zone and the remainder are located in the RU5 Village
zone. Council’s planning controls provide guidance on the provision of services and
these also will require further assessment prior to extending the water reticulated
network any further to the east of Condobolin.
Legal Implications:
The properties that are the subject of this report are all located outside of Councils
water reticulated network for Condobolin. Council’s reticulated network does not
have adequate pressure to extend beyond the current limits and comply with the
NSW Local Government General Regulation 2005 for Local Water Utilities to install
fire hydrants to extinguish fires (refer Part 2, Section 2.1.1). Australian Standard
AS2419.1 addresses the requirements for Fire Hydrant installations. An assessment
of these requirements to this situation must be done to further inform the decision
making process prior to proceeding with any proposal to extend the water reticulated
network any further to the east of Condobolin.
Risk Implications:
The estimate of constructing these works could vary significantly depending on the
demands ARTC could impose on Council for the construction of the water main
under the railway. Not providing this connection results in a long extension to the
reticulated network which may not draw enough flow to maintain chlorine residual
Stakeholder Consultation:
All property owners and households were sent correspondence in March 2015
advising of a meeting to take place on site. This meeting took place on Monday 16
March with only one resident and Councillor Brady in attendance. The owners of the
properties that will be serviced by the proposed infrastructure would be expected to
pay a capital works contribution towards the project. Consultation is required to
ascertain the need for the water main extension and acceptance of an appropriate
capital works contribution plan. It must be stated that all owners would need to
agree on the contribution plan to ensure that costs are fair and equitable.
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Options
1. Council continue to investigate costs and water pressure for the proposed
mains extension.
2. Residents form a co-operative and construct and maintain a single private
water line at their own costs.
3. No further investigation be completed and property owners continue to be
responsible for their own private water supply lines as currently expected.
Conclusion:
A water mains extension may be feasible however further consideration to
augmentation will be required to ensure compliance with fire fighting requirements as
outlined in the Local Government Act and the associated regulations as well as the
Water Management (Water Supply Authorities) Regulation are met in accordance
with the appropriate Australian Standard. In addition land use matters must also be
considered to ensure Council’s planning controls are being complied with.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.2: Water, sewer and energy utilities meet best practice standards with up
to date technology
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 52/16 be received and noted.
b) Residents form a co-operative and construct and maintain a single
private water line at their own costs.
(/)
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2016 in Condobolin.
7.5.3 LACHLAN TRAFFIC COMMITTEE MEETING JUNE 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 53/16
SUBJECT: Traffic Committee
Purpose:
Lachlan Traffic Committee is a statutory technical review committee. This committee
meets to consider the technical merits of traffic matters and ensure that any requests
or proposals meet current technical guidelines and takes into consideration the
advice received from Roads and Maritime Services, NSW Police and the community
through the local members nominated representative.
Supporting Information:
Supporting information is attached:
A. Agenda Traffic Committee – Email Meeting, 11 May 2016
B. Minutes Traffic Committee – Email Meeting, 13 May 2016
C. Minutes Traffic Committee Meeting, 2 June 2016
D. Traffic Control Plans
Background:
The Lachlan Shire Traffic Committee (Traffic Committee) held a special meeting via
email on Monday 11 May 2016. The details of the matters considered by the Traffic
Committee are outlined in the attached Minutes. The Traffic Committee also held
the June Local Traffic Meeting in Tottenham on 2 June 2016.
Issues & Comments:
As noted within the Lachlan Traffic Committee Minutes.
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2016 in Condobolin.
Financial & Resource Implications:
All works required will be carried out under current maintenance programs. As the
Road Manager, Council has in the past provided labour and signs for events that
have required traffic control. The cost of traffic control has been budgeted for within
the events budget.
Legal Implications:
There is a legal requirement for Council to exercise their delegated function as
limited and appointed by the RMS in the “Delegation to Councils – Regulation of
Traffic” documentation.
Risk Implications:
Each item considered by the Traffic Committee by its very nature, considers the risks
associated with the proposed recommendation.
Stakeholder Consultation:
Each event or proposal is submitted by either Council or the organising committee of
the event. Further information is often sort by contacting the representatives of the
organising committee prior to presenting to the traffic committee. If further
information is sort by any member of the committee, a recommendation may be
deferred until the next meeting while consultation is undertaken.
Options:
Nil.
Conclusion:
That Council will continue to provide support and resources to meet the
outcomes/recommendations of the Lachlan Traffic Committee.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.1: Efficient transport network that meets community and business needs.
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RECOMMENDATION
THAT:
a) Infrastructure Services Report No 52/16 be received and noted.
b) Council approve the Lower Lachlan Cross Country, to be held on public
roads.
c) Council notes the status of outstanding matters from previous Local
Traffic Committee meetings and completed items.
d) Council approve installation of ‘Loading Zone’ signs with timing shown
between 9am and 4pm in front of 88 - 94 Umang Street Tottenham.
e) Council approve installation of signage in accordance with Figure 4.12
at the Tottenham Overhead Railway Bridge.
f) Council approve the Traffic Plan No LSC 40/016 & LSC 33/016 for the
Yellow Mountain Cross Country Safari.
g) Council approve the Traffic Plan No LSC 34/016 for the Condobolin
Show.
h) Council approve the Traffic Plan No LSC 35/016 for the Lake Cargelligo
Show.
i) Council approve the Traffic Plan No LSC 39/016 for the Poppers in the
Pines subject to the following conditions:
a. The event organiser will notify all the emergency services.
b. All traffic to be restricted at the commencement of the road
closure.
c. Provision of an emergency vehicle access plan detailing ingress,
egress for emergency access.
d. Road to be restored to previous condition
e. Provide a copy of Certificate of Currency for Public Liability to the
amount of $20M.
f. Event organiser advertise the road closure through local media
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outlets
g. That event organiser follow any reasonable direction from an
Officer of Council.
h. The event organiser provide Council with a completed a Schedule
1 Form.
j) Council approve the Traffic Plan No LSC 38/016 for the Tottenham
Gymkhana.
k) Council approve the Traffic Plan No LSC 37/016 for the West Milby
Rodeo & Gymkhana.
l) Council approve the Traffic Plan No LSC 36/016 for the Tullibigeal
Gymkhana.
m) Council approve fold down Special Event signs to be erected at
locations deemed appropriate by the Director of Infrastructure Services
and Traffic Committee.
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ATTACHMENT A – May Email Meeting Agenda
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ATTACHMENT B – May Email Meeting, Minutes
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ATTACHMENT C – Minutes June 2 Meeting
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ATTACHMENT D – Traffic Control Plans
LSC 033/016 – Yellow Mountain Motor Cycle Safari
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2016 in Condobolin.
LSC 040/016 – Yellow Mountain Motor Cycle Safari
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LSC 034/016 – Condobolin Show
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LSC 035/016 – Lake Cargelligo Show
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LSC 039/016 – Poppers in the Pines - Burcher
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LSC 038/016 – Tottenham Gymkhana
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LSC 037/016 – West Milby Rodeo & Gymkhana
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LSC 036/016 – Tullibigeal Gymkhana
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7.5.4 LAKE CARGELLIGO FORESHORE ADVISORY COMMITTEE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 54/16
SUBJECT: LAKE CARGELLIGO FORESHORE
ADVISORY COMMITTEE
Purpose:
To inform Councillors of items / issues discussed at the Lake Cargelligo Foreshore
Advisory Committee meeting.
Supporting Information:
Supporting information is included in Attachment A – Lake Cargelligo Foreshore
Advisory Committee Meeting Minutes.
Background:
Council resolved in February 2015 to adopt the terms of reference for the Lake
Cargelligo Foreshore Advisory Committee and appoint all applicants as members of
the committee. The purpose off the committee is to:
Provide advice and feedback to Council regarding community engagement,
design and implementation of Lake Cargelligo foreshore facilities.
To Interface with and provide assistance to the community through targeted
engagement processes on ongoing planning and design matters.
Act as conduits in the dissemination of information to the community.
Issues & Comments:
The details of the matters considered by the Lake Cargelligo Foreshore Advisory
Committee are outlined in Attachment A.
This is Page No.308 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 June
2016 in Condobolin.
Financial & Resource Implications:
A capital works budget of $10,000 is allocated for works to be undertaken on the
Lake Cargelligo Foreshore. The minutes outline the proposed works to be completed
with these funds.
Legal Implications:
There are no known legal implications for this advisory committee.
Risk Implications:
The Lake Cargelligo Foreshore is a vital part of the Lake Cargelligo township and it is
important that Council attends to the matters raised by this committee in order to
continue to enhance this recreational area. The foreshore is one of the primary
attractions for tourists and visitors to Lake Cargelligo and is contained between two
popular freedom camping areas.
Stakeholder Consultation:
The Lake Cargelligo Foreshore Advisory Committee is the primary stakeholder group
for the Lake Cargelligo foreshore. The committee is supposed to meet quarterly at a
minimum. The committee had not formally met for twelve months from May 2015 to
May 2016. The next meeting is proposed to be held mid-late August.
Options:
Nil.
Conclusion:
That Council will continue to provide support and resources to meet the
outcomes/recommendations of the Lake Cargelligo Foreshore Advisory Committee.
Link to Policy And/Or Community Strategic Plan:
Goal 6 Living in the Natural Environment
Outcome 6.2: Increased recreational use of lake and rivers
Delivery Program 6.2.3 In conjunction with the Gum Bend Lake Advisory Committee
and the Lake Cargelligo Foreshore Advisory Committee implement recommendations
for the continued development of the Lakes.
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2016 in Condobolin.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 54/16 be received and noted.
b) The stainless steel fish table be installed at Apex Park with the sink
plumbed into the existing sewer
c) Additional bollards are placed at Apex Park to prevent vehicle access to
the Lake Foreshore
d) Shades and seating be placed at Rotary Park – Lake Street using Lake
Foreshore grant funds with in-kind support from Lachlan Shire Council
employees.
(/)
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Attachment A
LAKE CARGELLIGO FORSHORE ADVISORY COMMITTEE
MINUTES
Date: Tuesday, 24 May 2016
Time: 5:30pm
Venue: Lake Cargelligo Bowling Club
Attendees:
Justin Loxley (Chair), Cr Mark Hall, Shane Phillips, Gwen Brown, Andrew Collins, Phil King
(Observer), Karen Worthington (Minute Taker).
Agenda Item:
1. Leave of Absence
Gus Blacker and Cr Paul Phillips
2. Section 451 Disclosures – disclosure of interest
3. Business arising from previous meeting
a. Lake Cargelligo Foreshore inclusion in the Community Strategic Plan
Lake Cargelligo Foreshore has been included in the Community Strategic Plan.
b. Bollards at Apex Park
Discussion held regarding installation of bollards at Apex Park to prevent vehicle access to
the Lake Foreshore. It was recommended that bollards be placed at the eastern side of Apex
Park between the Park and the SES building.
It was noted that $200,000 has been nominated for a picket fence to be placed around the
Rec Grounds. This will assist in restricting vehicle access to the Lake Foreshore.
Following the meeting Phil undertook a physical inspection but was unable to determine the
exact location that the bollards are to be placed. A committee member will need to assist with
the exact location.
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c. Replacement of trees
Trees at Liberty Park have been replaced. Confirmation is required that plaques have been
replaced.
d. Foreshore Grant
The Lake Foreshore committee was successful in obtaining a $10,000 grant through the
Lower Lachlan. It is agreed that the funds be utilised to install two seating and shade
structures at Cliffs Rotary Park. The committee requires in-kind support to complete the
project.
Lachlan Shire Council employees will clean the area and remove the old plastic ‘umbrella
shades’.
e. Lake Walkway Update
Phil informed the committee that Kayandal had completed a surface survey and are in the
process of drafting their report for submission to obtain the AHIP required prior to works
commencing.
f. Future meetings
Discussion held regarding the inconsistency in scheduled meetings. It was agreed that
meetings would be held on a quarterly basis moving forward.
g. Budget
Phil provided 2015/2016 budget details for:
Rotary Park – 94% used
Apex Park – 80% used
Liberty Park – exceeded budget
Bicentennial – exceeded budget
Parks & Reserves – exceeded budget
Deadmans Point – exceeded budget
Sporting Grounds – exceeded budget
h. Cattle at Frog’s Hollow
The proposal for a water trough to be installed at the old Lake Cargelligo Sale Yards was
discussed. Local Land Services are in support of this idea although before this can proceed,
investigation into who pays for the meter is required. The committee are hoping that this
arrangement will prevent the need for Cattle to use Frog’s Hollow ever again.
i. Stainless Steel Fish Table
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It was agreed that the stainless steel fish table will be installed at Apex Park with the sink
being plumbed into the existing sewer.
4. Confirmation of recommendations
Two shades and seating be placed at Cliffs Rotary Park with in-kind support being
supplied by Lachlan Shire Council employees
Placement of the stainless steel fish table be placed at Apex Park with the sink being
plumbed into the existing sewer.
5. Meeting Closed: 6:10pm
6. Next meeting - mid to late August, date TBC
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7.5.5 STREET ADDRESSING – RENAMING SR26, SR215 AND SR1033
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 55/16
SUBJECT: ROAD NAMING
Purpose:
Council is required to have approved names of roads within the network to implement
Rural Addressing.
Supporting Information:
Supporting information is contained within the report.
Background:
Road naming guidelines require road names to be unique. A road name is regarded
as a duplicate if it is the same or similar in spelling or sound to an existing name.
Road names are not to be duplicated within the same locality or an adjoining locality
(NSW Addressing User Manual, 2015, p95).
SR26 Yethera Road, SR215 McInnes Road and SR1033 Kikoira Road are all
duplicated in the same or neighbouring locality. As the current road names do not
meet road naming guidelines, these roads are required to be renamed with
acceptable names.
Issues & Comments:
SR26 Yethera Road to Emu Valley Lane
The gazetted road name of SR26 Yethera Road is duplicated by Yethra Road in the
locality of Tullamore in Parkes Shire. The section of SR26 from The Bogan Way to
‘Emu Valley’ closed in 2014. The only section of SR26 still open starts at SR25
Kerriwah Road and leads to the property ‘Emu Valley’.
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Council has received correspondence from the property owners of ‘Emu Valley’
requesting to rename SR26 as Emu Valley Lane. ‘Emu Valley’ is the only property
with primary access via this road. The road to be named is shown in Figure 1 below.
Figure 1: SR26 Yethera Road, proposed to be called Emu Valley Lane
SR215 McInnes Road to Avalon Lane
SR215 is gazetted as McInnes Road, however this is duplicated by McInnes Street in
the same locality of Lake Cargelligo. The only property that is accessed via SR215 is
‘Avalon’.
Council has had discussions with the property owners of ‘Avalon’ and concerned
local residents regarding the name of SR215. A previous suggestion by local
residents to call the road Strathaird Road was considered to be confusing as it does
‘Emu Valley’
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not lead to the historic property ‘Strathaird. Instead the nearby road of Stuart Drive
leads to ‘Strathaird’ in Curlew Waters. It was proposed to rename SR215 as Avalon
Lane. ‘Avalon’ is the only property with primary access via this road as shown in
Figure 2 below.
Figure 2: SR215 McInnes Road, proposed to be called Avalon Lane
SR1033 Kikoira Road to Boreamble Road
The gazetted road name of SR1033 Kikoira Road in the locality of Tullibigeal is
duplicated by Kikoira Road in the adjoining locality of Kikoira in Bland Shire.
This road was originally part of the longer road SR1029 known as the 4 Corners –
Palesthan Road. This name did not meet road naming guidelines, so the road was
advertised to be named as Boreamble Road in 2008 when the road naming process
was being implemented. There is no evidence of objections to the name Boreamble
in Council records.
This road had a number of distinct sections that were not continuous, so it was
divided into a five sections for road naming purposes. None of the new sections were
Stuart D
rive
‘Avalon’
‘Strathaird’
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proposed to be called Boreamble Road. The southernmost section of road was
gazetted as Kikoira Road in 2010.
In 2011 it was noted that the nearby road in Bland Shire from Ungarie to Kikoira is
also called Kikoira Road. It was also noted that the road is continuous with the road
called Boreamble Road in Bland Shire. In June 2011 Council resolved to number the
road SR1033 and name it Boreamble Road. The advertising and gazettal of the road
name was not completed. The road is still formally known as Kikoira Road, although
the road sign states Boreamble Road.
Council has received correspondence from a property owner along the road
expressing their disappointment in the naming of the road as Boreamble Road, as
stated on the road sign. It appears there was no advertisement of the proposal to call
the road Boreamble Road. The road to be named is shown in Figure 3.
Figure 3: SR1033 Kikoira Road, proposed to be called Boreamble Road
Kikoira Road
(Ungarie and Kikoira)
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Financial & Resource Implications:
Financial and resource implications are limited to costs associated with public
consultation through advertising and contacting affected property owners and the
placement of road signage after the gazettal process is completed.
Legal Implications:
Council is the road naming authority for this road. Council is also the addressing
authority and all roads are required to be named in preparation for rural addressing.
Risk Implications:
There is a possibility that Emergency Services would have difficulty locating these
roads and properties if road names remain duplicated.
Stakeholder Consultation:
All primary access property owners have been consulted. Once the road names have
been approved by Council, all other affected property owners will be consulted and
the road name advertised for public comment.
It is known that Council will receive at least one objection to name SR1033 as
Boreamble Road. As part of the advertising and notification, as a result of this report,
it is expected that another acceptable name will be suggested for Council’s
consideration.
Conclusion:
The proposal to rename SR26 as Emu Valley Lane and SR215 as Avalon Lane
should be acceptable to the Geographical Names Board. Council can proceed with
public consultation with approved names for these roads. Consultation on the name
for SR1033 will lead to a further report brought to Council for its consideration.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.1: Efficient transport network that meets community and business needs.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 55/16 be received and noted.
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2016 in Condobolin.
b) Council approve to rename SR26 Yethera Road as Emu Valley Lane.
c) Council approve to rename SR215 McInnes Road as Avalon Lane.
d) Council approve to rename SR1033 Kikoira Road as Boreamble Road.
(/)
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2016 in Condobolin.
7.5.6 ISLAND CREEK BRIDGE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 56/16
SUBJECT: ISLAND CREEK BRIDGE
Purpose:
To inform Councillors on the current status of the Island Creek Bridge project as per
resolution of Council 076/15.
Supporting Information:
Supporting information is included in the report.
Background:
The Island Creek Bridge on SR88 Fairholme Road has been on the program for
replacement for several years. Several restarts have been made, but estimates
usually exceed the available funds, so it goes back into the too hard basket.
More information has been gathered after further investigation.
The existing timber bridge has white ants and is currently load limited. Old plans were
found revealing the original design load limit was 20T.
A private bridge nearby is currently leased by Council to provide access for heavy
vehicles to The Island area. It was not heavily used for some time as it involves using
the landholder’s private farm tracks, but patronage has increased more recently.
Fewer people are using the old timber bridge.
The State Government’s bridge renewal program was not a good fit and not pursued.
Update:
Council’s contract project manager has advised that all environmental approvals are
in place. Geotechnical work is required to be completed to assist the design of the
design of footings to take the new bridge. A topographical survey from the main road
250 metres north together with boundary identification survey to assess the location
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of the road in the road reserve and to also allow a road reserve acquisition plan to be
prepared. RMS have provided contact details of a demolition professional with the
correct credentials to discuss removal of the existing bridge.
Conclusion:
The preparation for construction of the Island Creek Bridge is nearing completion and
once environmental endorsement has been achieved construction will soon
commence. Given the modular nature of the construction the actual duration is
expected to be reasonably quick.
Link to Policy And/Or Community Strategic Plan:
CSP: 4.3.1 Provide transport infrastructure needed to support agriculture
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 56/16 be received and noted.
( / )
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2016 in Condobolin.
7.5.7 LAKE CARGELLIGO WALKWAY STAGE 2
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 57/16
SUBJECT: LAKE CARGELLIGO WALKWAY STAGE
2
Purpose:
To inform Councillors on the current status of the Lake Cargelligo Walkway Stage 2
project as per resolution of Council 076/15.
Supporting Information:
Supporting information is contained within this report
Background:
Council has committed to completing the Lake Cargelligo Walkway linking the
foreshore park to Deadman’s Point.
Update:
Kayandel Achelogical Services have commenced the preparation of the CHAR and
the AHIP application.
Legal Implications:
Works cannot commence without obtaining an AHIP from the Office of Environment
and Heritage under Section 90 of the National Parkes and Wildlife Act. Discussions
held with the OEH have provided for a pathway to allow the presentation of a draft
AHIP application to assist with expediting the approval of the permit.
Conclusion:
Work on the project is continuing with the object of completing all the approvals for
works to be commenced in 2016/17.
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Link to Policy And/Or Community Strategic Plan:
Goal 6: Living in the Natural Environment.
Outcome 6.2: Increased recreational use of lakes and rivers.
Delivery Program 6.2.2: Complete the Lake Cargelligo and Gum Bend Lake
walkways to improve access.
Operational Plan: 6.2.2: Finalise Lake Cargelligo foreshore walkway design and
commence implementation.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 57/16 be received and noted.
( / )
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2016 in Condobolin.
7.5.8 LAKE CARGELLIGO CBD UPDATE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 58/16
SUBJECT: LAKE CARGELLIGO CBD UPDATE
Purpose:
To inform Councillors on the current status of the Lake Cargelligo CBD Upgrade.
Supporting Information:
Supporting information is included within this report.
Background:
Council has set aside funds for completing improvements for Lake Cargelligo CBD
and foreshore some time ago. A preliminary sketch had been prepared by Penrith
City Council’s Landscape Architect a couple of years ago, although the project then
stalled. A community consultation meeting was hosted by Gary Scott-Holland on 29
May with a view to recommence this project and Gary produced a master plan to
guide proposed works, presented to Council in October 2015.
Update:
The seats, bannerconders and light globes are all planned to be installed the week
commencing 13 June 2016.
Conclusion:
Work is continuing and nearing completion until designs for the kerb blisters are
obtained for the eastern side of the intersection of Canada and Forster Streets.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Living in the Natural Environment
Outcome 4.3: Visually appealing built environment, landscapes and streetscapes.
Delivery Program 6.2.2: Upgrade Foster Street Lake Cargelligo.
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Operational Plan: 6.2.2: Design and implement streetscape upgrade in Foster Street.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 58/16 be received and noted.
( / )
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2016 in Condobolin.
7.5.9 ACTIVE TRAVEL PLAN
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 59/16
SUBJECT: ACTIVE TRAVEL PLAN
Purpose:
To obtain Council endorsement of the Lachlan Shire Council Active Travel Plan
(ATP) and the Summary & Action Plan
Supporting Information:
Supporting information is attached separately from this report.
Background:
Council received $45,000 funding from the RMS in March 2015 for the development
of an Active Travel Plan. This plan will update and replace Council’s existing PAMP
(Pedestrian Access and Mobility Plan) that was completed in February 2009.
Issues & Comments:
The Lachlan Shire Council Active Travel Plan aims to provide guidance to Council for
the provision of footpaths and cycle ways to improve active lifestyles across the shire.
The plan aims to make pedestrian and cycling activities a safe, healthy and attractive
travel option to access jobs, education, recreational areas, services and social
opportunities in the Lachlan Shire.
This plan is accompanied by three maps of existing and proposed infrastructure for
Condobolin, Lake Cargelligo and Tottenham along with an insert to cover Gum Bend
Lake at Condobolin.
The cover of the document is show below;
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Image 1 & 2: Front cover of the Active Travel Plan and Summary & Action Plan
Financial & Resource Implications:
RMS funding is providing 75% of the cost of preparing the Active Transport Plan.
Legal Implications:
Nil.
Risk Implications:
Nil.
Stakeholder Consultation:
Council engaged Michael Carter from Active Planning Consultants and Stephen
Martin from GHD to prepare the plan, survey existing infrastructure and conduct
community workshops.
Workshops were held in Lake Cargelligo, Condobolin and Tottenham and were very
well attended, receiving excellent “buy in” from the communities in each of the three
urban centres.
Conclusion:
The new Lachlan Shire Active Travel Plan identifies a range of infrastructure
improvements and social initiatives, aimed at enhancing pedestrian and cycling
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safety conditions and opportunities. Given there are limited funds available to
undertake this work, the Plan proposes targeted improvements that are assessed to
have the greatest benefits and user support. The Active Travel Plan is an essential
tool to guide pedestrian and cycling projects and initiatives into the future.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Living in the Natural Environment
Outcome 4.4: Well-maintained recreational facilities and community buildings that
meet statutory and user requirements
4.4.3 Improve visual appeal for pedestrians and mobility aid users in areas lacking
footpaths.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 59/16 be received and noted.
b) The Active Travel Plan and associated Summary and Action Plan be
placed on public exhibition for 28 days to receive comment from all
interested parties.
( / )
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2016 in Condobolin.
7.5.10 PROPOSED PARK GOOBANG STREET CONDOBOLIN
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON 15th JUNE 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 60/16
SUBJECT: PROPOSED PARK
Purpose:
Councillor Brady has requested that Council consider purchasing Lots 5&6
DP582789 and converting it into a park.
Supporting Information:
Supporting information is contained within the report.
Background:
Council received an enquiry about a proposed development for Lots 5&6 DP582789.
Advice was provided by Environment and Planning staff that the proposed
development was not suitable for the subject land. The owner of the land has felt
aggrieved about missing out on a possible sale and requested through Cr Brady that
the subject land be purchased by Council.
Issues & Comments:
The area being investigated is not deemed to be a good location for a park. While
there are only seven houses in the immediate catchment for the park, it is the
ongoing cost of development, estimated to be $170,000 as detailed below, that is the
most detrimental factor. The size of the proposed land is 4,000m² for each lot. The
maintenance of this land as a park is considerable and is detailed below.
Further, Council resolved in August 2011 to investigate the relocation of the “Lion’s
Park” Condobolin (resolution 440/11). Council staff have nominated Lot 1 Section 1
DP758271 as the most suitable location for the new Lion’s park. This parcel is crown
land and can be acquired without purchasing. There are some overflow drainage
issues, although this can be addressed with some suitable landscaping to form a
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rocky creek bed style of feature. The figures over the page show the location of the
Lots 5&6 DP582789.
Figure 1: Aerial Image showing location of proposed Park
Figure 2: Lots 5&6 DP582789 from Goobang Street
Lots 5&6 DP582789
Lot 1 Sec 1
DP758271
Lions Park
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Figure 3: Lots 5&6 DP582789 from Mooney Street
Financial & Resource Implications:
The cost of purchasing Lots 5&6 DP582789 is estimated to be $40,000. There is
considerable rubbish stored on the subject land as well as vegetation that would be
required to be removed as well as scraping the surface and capping with topsoil at
cost estimated to be $15,000 to form a park. The most reliable way to form the
surface of the park is to lay turf at $10/m, estimated to be $80,000 also a basic
playground is $35,000 and the provision of a shade structure would be $25,000. The
total cost of establishing a park on Lots 5&6 is estimated to be $195,000.
Further this does not include providing a water service, irrigation and possible works
to the sewer man hole located on the site.
Future maintenance on any new park will need to be considered and will include
costs associated with rates, water, electricity, insurance, grounds maintenance,
inspections, litter control and graffiti removal. Using Marlin Park (2,000m²) as an
example Council has spent in rounded figures $8,700 for 2015/16. This includes
$800 for rates, $2,275 for water, $5,525 for ground maintenance, $100 on insurance
and litter control.
Given consideration that the proposed area of Lot 5&6 is 4 times larger than Marlin
Park it would be fair to estimate that the ground maintenance and water usage would
be higher by an equivalent rate. This results in an estimated annual cost of $32,800
including $31,000 for water and maintenance, $1,400 for rates and $400 for
insurance and litter control.
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To fit into Council’s financial planning a ten year maintenance figure projects to be
$328,000.
Given that Council has a resolution to relocate Lion’s park there is maintenance
allocation that could be redirected to a new park, but it would be wise to ensure that
the area is similar to fit within the budget constraints. The year to date maintenance
spend on Lion’s park is $7,500 and this would seem appropriate to direct to the
crown land parcel Lot 1 Section 1 DP758271, if it were to be converted to a park.
Legal Implications:
Nil
Risk Implications:
Nil
Stakeholder Consultation:
Generally the location of any new recreation area would require minimum
consultation, but the closure or relocation of an existing recreation area would need
to be carefully considered.
Options:
There are a number of options for consideration:
1. Council does nothing and leaves the current land usage as the status quo.
2. Council purchases Lot 5&6 DP580789 and commits to the development of a
park and long term maintenance of the facility.
3. Council acquires Lot 1 Section 1 DP758271 and relocates Lions Park to this
parcel.
Conclusion:
It is recommended that Council does not purchase any additional land in Goobang
street for a park. With consideration to the existing resolution 440/11, the acquisition
of Lot 1 Section 1 DP758271 crown land would be suitable for the relocation of the
Lions Park.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
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Outcome 4.1: Efficient transport network that meets community and business needs.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 60/16 be received and noted.
b) Council acquire Lot 1 Section 1 DP758271 and relocate Lions Park to
this parcel
(/)
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8.0 DEPUTATIONS
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2016 in Condobolin.
9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR,
DEPUTY MAYOR AND COUNCILLORS
Sat/Sun 21st 22nd May Mayors Weekend Sydney
Mon 23rd May BFMC Meeting Forbes
Tue 24th May Future Medical Services Committee - Tottenham
Wed 25th May Extra Ordinary Meeting of Council
Thurs 26th Penrith Council Allan Travers Function Penrith
WPRD Launch Short Film “Little Town Big Voice”
Wed 1st June Strategic Briefing Session
Heritage Committee Meeting Cancelled due to lack of
Quorum
Lachlan Area Command Medals and Award Ceremony
Parkes
Mon 6th June Lachlan LAC Meeting Community Precinct Safety
Committee - Condobolin
Tues 7th June Community Meeting – Draft Community Strategic Plan &
Budget - Fifield
Wed 8th June Community Awareness in Policing – Parkes
Cemetery Committee Meeting Condobolin
Thurs 9th June Community Meeting – Draft Community Strategic Plan &
Budget - Tullibigeal
Fri 10th June Blue Waters Exhibition – Lake Cargelligo
Tues 14th June Community Meeting – Draft Community Strategic Plan &
Budget - Tottenham
Wed 15th June Ordinary Meeting Council – Condobolin
Judging Waste to Art Exhibition
Community Meeting – Draft Community Strategic Plan &
Budget - Condobolin
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10.0 NOTICE OF MOTIONS
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2016 in Condobolin.
11.0 DELEGATES REPORT
11.1 NSW ASSOCIATION OF MINING RELATED COUNCILS INC – MINUTES
OF ORDINARY MEETING FRIDAY 13TH MAY 2016
Minutes of
NSW Association of Mining Related Councils Inc.
Ordinary Meeting
Friday 13th May 2016
Aerodrome Auditorium
Tom Perry Drive
Narromine Aerodrome
The meeting commenced at 9.30 am
Attendance
Cr Peter Shinton Warrumbungle Shire Council (Chair)
Cr Chris Connor Wollongong City Council (Deputy Chair)
Cr Lilliane Brady (OAM) Cobar Shire Council (Deputy Chair)
Cr Jarrod Marsden Cobar Shire Council
Mr Steve Loane Warrumbungle Shire Council
Mr Ron Zwicker Wollongong City Council
Cr Liz McGlynn Bland Shire Council
Mr Robert Hunt Lachlan Shire Council
Cr Dennis Brady Lachlan Shire Council
Cr Owen Hasler Gunnedah Shire Council
Mr Andrew Spooner Campbelltown City Council
Cr Tony Ellis Narromine Shire Council
Cr Holee Jenkins Singleton Council
Cr John Martin (OAM) Singleton Council
M/S Ngaire Baker Newcastle City Council
Cr Jim Nolan Broken Hill City Council
Cr Michael Greenwood Parkes Shire Council
Cr Col Mitchell Wollondilly Shire Council
Mr David Henry Wollondilly Shire Council
Cr Bob Pynsent Cessnock City Council
Cr Sharon Wilcox Cabonne Shire Council
M/S Heather Nicholls Cabonne Shire Council
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Staff
Mr Don Tydd Executive Officer
M/S Julie Goodwin Accounts Administrator
Guests
Mr Derick Francis Bogan Shire Council
Mr Glenn Wilcox Armidale Regional Council/Life
Member
Mr Daniel Coulton Mining – CSG Communications Officer
NSW Farmers
Apologies
Cr Gordon Bradbery OAM Wollongong City Council
Cr Michael Banasik Wollondilly Shire Council
Mr Greg Lamont Narromine Shire Council
Cr Neil Pokoney Bland Shire Council
Cr Paul Hawker Campbelltown City Council
Cr Peter Bishop Upper Hunter Shire Council
Mr Brad Cam Mid Western Regional Council
Cr Rebecca Ryan Gunnedah Shire Council
Cr Nuatali Nelmes Newcastle City Council
Mr Eric Groth Gunnedah Shire Council
Cr Scott Ferguson Blayney Shire Council
Cr Allan Ewin Blarney Shire Council
1. Welcome to Guests
Chair, Cr Shinton welcomed Mr Glenn Wilcox (Life Member), Mr Derick Francis
(General Manager- Bogan Shire Council) and Mr Daniel Coulton (NSW
Farmers) to the meeting.
2. Welcome to Narromine Shire
Councillor Shinton invited the Narromine Shire Council Deputy Mayor,
Councillor Sue McCutcheon to provide a welcome to delegates on behalf of
Council.
Councillor McCutcheon welcomed delegates and reported that the
Thursday night dinner allowed her to hear many views on the mining industry.
Mining was a major industry in the Shire along with agriculture, stone fruits and
an emerging cherry industry. Prime lambs and beef also were prominate
industries through the leased council saleyards. Market gardens were also
prominent.
The Shire had two irrigation schemes with flood irrigation. Grants totalling
$115m had been made available to landholders to prevent leakage from
irrigation channels. A further $60m had been allocated by the government for
further works to make the irrigation industry more efficient. The lining of the
channels had reduces leakage from 40% loss of water to 6%. The Murray –
Darling Scheme had affected the irrigation industry in the Shire.
The local aerodrome featured gliding and an aircraft museum.
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The Shire featured a young population who were employed in the agricultural
industry. Many younger people were returning to Narromine which had a
reputation as a “green” town through the use of bore water.
Council had adopted a new flood policy resulting in new homes being
constructed above the highest known flood level.
Council would like to attract more industry to Narromine however the
closeness of Dubbo was a limiting factor. Council would also like to attract
further aviation industries to the local airport.
Council had taken up loans to ensure there were adequate funds to gravel
unsealed road and get farmers’ products to market.
Councillor McCutcheon spoke on other developments around the Narromine
Township and Shire including the Tomingley gold mine. Council and the
community have a good working relationship with the mining company and
management.
Following her address, Councillor McCutcheon answered several delegates’
questions.
Councillor Shinton thanked Councillor McCutcheon for her informative
presentation.
3. Apologies
16/2016 Resolved that the apologies be received and noted.
(Cr Wilcox/ Cr Jenkins)
4. Disclosures of Pecuniary Interests
17/2016 Resolved delegates now disclose any pecuniary interests and reasons
for declaring such interests in the matters under consideration at the meeting.
Ron Zwicker declared an interest through holding AGL shares.
5. Meeting Adjournment and Resumption
The Ordinary meeting was adjourned at 9 45am to allow the Special meeting
to be held.
Following the conclusion of the Special meeting at 9 48am the Ordinary
meeting resumed.
6.. Adoption of Minutes, Ordinary Meeting held Friday 19th February
2016,Parkes Room, Level 47, MLC Centre, Martin Place Sydney.
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18 /2016 Resolved that minutes of the Association’s Ordinary meeting held
Friday 19th February 2016, Parkes Room, Level 47, MLC Centre, Martin Place
Sydney the be received and noted.
(Cr D Brady/ Cr Connor)
7. Matters Arising From The Minutes
Nil
8. Introduction of New Delegate
Cr Lilliane Brady introduced Cobar Shire Council’s new delegate, Councillor
Jarrod Marsden.
9. Recommendations- Executive Committee meeting held 22nd April 2016
9.1. Review of Discussions between Association and NSW Minerals Council on
Planning Agreements (Formerly Known as Voluntary Planning Agreements)
Discussion
Cr Hasler spoke positively about the progress made with these documents. He
believed they should be adopted. However, the contribution models required
further work.
Cr Martin commented that he believed following the adoption of the
documents at today’s meeting they should be sent to member councils for
review and comment. The contribution to roads model should have input by
member council senior staff and a review by a consultant.
Cr Connor agreed with Councillor Martin. The MOU and Time Line documents
were acceptable and had been amended by the Panel independent of the
NSW Minerals Council. He made mention of the “stop the clock” in the time
line and also suggested the documents should be sent to member councils in
a business paper form. The Umwelt contributions model needed input from a
member council technical group as different councils have different needs.
He commented on the Executive Committee’s support for a review of the
roads model by a specialist group.
Councillor Lilliane Brady commented the Association had made great
progress with mining issues over the past 10 years and the organisation should
be proud of the progress made with this matter.
Steve Loane made comment on the engagement with the NSW Minerals
Council through the discussions on this matter by the appointed Panel. He
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also spoke of the current position of the Department of Planning in relation to
councils views. The NSW Minerals Council had taken a view on these matters
and councils’ operations had not been recognised in discussions up until
November 2016. He believed the Panel had been successful in achieving
results for the Association. The NSW Minerals Council was now taking notice of
the Association’s position through discussions with the Panel. If 80% of any
agreements could be generic this would allow the remaingin20% to be
flexible for the affected council.
There had been a marked change in the NSW Minerals Council’s attitude and
outcomes were now more beneficial to both parties.
Councillor Jenkins spoke on the change of attitude to this matter by the NSW
Minerals Council. The Panel was raising issues which were not previously
recognised by the NSW Minerals Council.
.Councillor Hasler again spoke on the progress made to date and the robust
but respectable discussions between the Panel and the NSW Minerals
Council. The member Councils needed to know about the progress made. In
the past he did not believe this information was being provided to councils
however, this was now not the case. He believed delegates must get the
message to their councils and asked delegates to support the motion.
David Henry commented that in the footnotes to the draft MOU, that item “a”
should refer to Part 4.1 of the Planning and Assessment Act and not Part 4.
19/2016 Resolved:
(1) The Memorandum of Understanding and Timeline documents be
approved and adopted with the documents then sent to all member councils
with a recommendation that they be reviewed and adopted. Further, if
necessary Executive Committee members make themselves available to
attend member council meetings if this matter is to be discussed.
(2) Any road contributions model be developed from member councils’
asset management systems and,
(3) If possible, a sub group of member council technical officers in association
with the Association’s consultant provide a recommendation on a roads
contribution model for the Executive Committee meeting to be held on 29th
July 2016.
(Cr Hasler/ S Loane)
9.2. Reappointment of Association Panel for Discussions with the NSW Minerals
Council
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Following discussion on the operations of the Panel to date and the need for
a review of its membership and possible need for continued expertise and
involvement of technical staff:
20/2016 Resolved:
(1) the following member council delegates be appointed to the
Association’s Panel:
Councillor John Martin
Councillor Owen Hasler
Councillor Hollie Jenkins
Mr Steve Loane
Mr Greg Lamont
(2) Councillor Bob Pynsent be appointed as the Chairperson for meetings
between the Panel and the NSW Minerals Council.
(Cr L Brady/ Cr S Wilcox)
9.3. Budget: Employment of Consultant OZEnvironmental
Discussion
It was noted the progress that had been made with the development of the
MOU and time line.
Steve Loane commented that the progress with this matter would be
beneficial to all local government in NSW through the efforts of the
Association. He also mentioned that the NSW Minerals Council was happy to
support the changes.
Councillor Martin spoke on the three meetings which had taken place to this
point in time but it would be now necessary to speed up the conclusion of the
negotiations.
21/2016 Resolved a further $20,000 be allocated to finalise the Planning
Agreement (formerly known as Voluntary Planning Agreements) project.
(Cr Hasler/ Cr Connor)
9-4. Withdrawal of Narrabri Shire Council from the Association
Discussion
Cr Hasler spoke in support of the development of an information pack.
22/2016 Resolved:
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(1) Narrabri Shire Council’s withdrawal from the Association be noted and the
matter of attracting new members be discussed in the review of the
Association’s strategic planning and,
(2) Following the September 2016 elections, the development of an
information pack on the Association’s activities for distribution to NSW councils
be investigated to encourage them to join the organisation.
(Cr Hasler/Cr Brady)
9.5. Collaboration and Information Sharing With NSW Farmers Organisation-
Mining and CSG Communications Project
23/2016 Resolved this matter be noted.
(Cr Hasler/ Cr Wilcox)
9.6. Trade Display Local Government NSW Annual Conference Wollongong
16th – 18th October 2016
24/2016 Resolved an equivalent amount of funds expended on attending a
Local Government NSW conference be allocated for promotional packages
to highlight the Association’s activities. All NSW councils to be targeted with
the packages with Executive Committee members to visit interested councils
if required to support the Association’s quest for new members.
(Cr Hasler/Cr L Brady)
9.7. Accounts Administrator’s Report and Financial Reports for Period 1st July
2016- 31st March 2016.
25/2016 Resolved the Accounts Administrator’s Report, financial reports for
period 1st July 2015 - 31st March 2016 and estimated budget for period 1 July
2015- 30th June 2016 be received and noted.
(Cr L Brady/ Cr D Brady)
10. Meeting Adjournment - Presentation by Mr Daniel Coulton, Mining and
CSG Communications Officer NSW Farmers.
At 10 30am, Chairperson Councillor Shinton welcomed Mr Coulton to the
meeting and invited him to make his presentation.
Mr Coulton explained:
The NSW Farmers project as it related to CSG and mining
The purpose of the project was to provide a trusted source of
information for farmers
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The NSW Farmers organisation aim is to provide all relevant information
in one format
This created an awareness and understanding of the issues.
The information had four objectives- to be accurate, factual, trusted
and unbiased
Funding for the year 2012-2014 was $500,000 and funding for 2014-2016
was $500,000
Mr Coulton through his presentation provided further detail as to his role
including the production of a suite of communication materials to provide a
guide to current mining issues and coal seam gas. This guide would be
released hopefully in May 2016.
He provided statistical details as to meetings that had been held throughout
NSW to assist NSW Farmers members. He had also attended agricultural field
days throughout NSW as well as establishing a presence through social media
and the internet. He was also available to attend public meetings to discuss
mining and CSG issues. Mr Coulton believed the project could be of
assistance to councils and staff. His contact number was 1300 794 000.
Following the conclusion of his presentation, Mr Coulton answered questions
from delegates on this project.
Councillor Hasler asked what role NSW Farmers had in opposing mining. Mr
Coulton explained the organisation was opposed to mining on prime
agricultural land.
Councillor Connor asked/commented:
(1) What was Mr Coulton’s background?
Mr Coulton gave his relevant details.
(2) What was his opinion on the recent Hume Coal decision? Mr Coulton gave
his opinion on this matter.
(3) The NSW Farmers attitude to wind and solar installations. Mr Coulton gave
details.
(4) The proposed guide should be searchable.
Councillor Nolan commented on hard rock and sand mining issues and
proposed wind farms in western NSW. Mr Coulton advised he has not been
contacted on these issues.
Councillor Nolan gave details of exploration for uranium in western NSW.
Steve Loane asked who could access the information.
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Mr Coulton advised NSW Farmers members and non members could obtain
the information through the organisation’s web site.
Councillor Shinton thanked Mr Coulton for his presentation which he believed
was very positive.
Meeting Resumption
The meeting resumed following the conclusion of Mr Coulton’s presentation.
11. Executive Officers Report (For Information)
26/2016 Resolved the Executive Officer’s Report for information be received
and noted.
(Cr Wilcox/Cr Jenkins)
12. General Business
12.1 Discussion Document – Local Government Rates
The document was discussed by delegates.
27/2016 Resolved the discussion document be received and noted.
(Cr Martin/ Cr L Brady)
The Executive Officer advised a submission on mining rates would be sent to
the IPART Inquiry this afternoon. The submission would be based on discussions
on this matter by delegates on behalf of their councils at Association
meetings over the past three years.
12.2 Options for Employment of the Association’s Executive Officer
Steve Loane raised the matter of options for the employment of the
Association’s Executive Officer following the conclusion of the current
employee’s contract later in 2016.
The Executive Officer left the meeting while this matter was discussed.
28/2016 Resolved a report by Greg Lamont, General Manager and Delegate
Narromine Shire Council (in consultation with the Chairperson, Councillor
Peter Shinton), be submitted to the next Executive Committee meeting to be
held on 29th July 2016 on the various employment options for the Association’s
Executive Officer.
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(S Loane / Cr L Brady)
12.3 Presentation to Member Councils of Draft Memorandum of Understanding
with NSW Minerals Council and Voluntary Planning Agreement Time Line
Documents.
29/2016 Resolved:
(1) The adopted Memorandum of Understanding with the NSW Minerals
Council and Voluntary Planning Agreement Time Line be forwarded to
member councils for their consideration,
(2) The member councils be asked to advise the Association by no later
than 22nd July 2016 of their acceptance or, rejection of these
documents and,
(3) The Chairperson be authorised to sign the Memorandum of
Understanding if there is positive agreement as notified to the
Association in writing by fifty percent (50%) plus one of member
councils.
(Cr Martin/ Cr Connor)
12.4 Provision of Association Minutes and VPA negotiation details to Local
Government NSW
Following discussion on this matter it was agreed that the Association’s
meeting minutes should be forwarded to Local Government NSW together
with details on current VPA negotiations with the NSW Minerals Council.
It was also agreed that the President of Local Government NSW, Councillor
Keith Rhodes should be invited to attend the Association’s meeting to be held
on Thursday 4th August 2016.
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12.5 Resources for Regions Program
Cr Greenwood asked what was the current situation with the Resources for
Region’s program.
The Executive Officer advised the first meeting of the Advisory Panel would be
held on Thursday 19th May 2016 in Sydney and he would be attending the
meeting as an invited Panel member. Councillor Hasler also provided details
of a conversation he recently had with the Minister in regard to current and
future funding for the program.
12.6 Association Strategic Planning
Steve Loans asked what was the situation regarding the review of the
Association’s strategic planning documents.
Cr Connor (Chairperson of the working party) advised some preliminary work
had been completed on the discussion document however finalisation of the
matter may be delayed until later in 2016.
There being no further business the meeting concluded at 11.50am.
The Minutes (Pages 1- 11) were confirmed at a meeting held on Thursday 4th
August 2016 and are a true and accurate record of proceedings of the
meeting held on Friday 13th May 2016.
………………………………………………………….
Cr Peter Shinton
Chairperson
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11.2 REPORT FROM THE MAYOR ATTENDING THE CENTROC BOARD
MEETING 12 MAY 2016 – PARLIAMENT HOUSE SYDNEY
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11.3 MINUTES OF THE WESTERN PLAINS REGIONAL DEVELOPMENT
EXECUTIVE MEETING – 25 MAY 2016
MINUTES OF THE WESTERN PLAINS REGIONAL DEVELOPMENT
EXECUTIVE MEETING 25th May 2016
HELD IN THE WPRD CONFERENCE ROOM
PRESENT: Anne Coffey, Dennis Brady, Robert Hunt, Samantha Parr, Des Manwaring, Luke
Taberner,
APOLOGIES: Simon Berryman, Patti Bartholemew, Rebecca Shephard, John Medcalf and
Steve Mansur
1.0 CONFIRMATION OF MINUTES
RESOLVED that the minutes of the WPRD meeting held 24th February 2016 be confirmed as
a true and correct record of that meeting (MANWARING/HUNT)
2.0 MATTERS ARISING
LSC funding agreement signed and sent off
Still to send thank you to Moore & Co solicitors
LINC balance is negative $64.81 (Anne to look at further)
(MANWARING/HUNT)
3.0 EO REPORT
Resolved: That Samantha Parr appointment to Executive Assistant Role Approved
(COFFEY/MANWARING)
Resolved: That Anne Coffey be appointed to EO in a voluntary capacity until enough
funds can be found to fund EO position
(MANWARING/BRADY)
Resolved: That Jo Fisher be reimbursed for half her travel costs to Dubbo
(BRADY/TABERNER)
Resolved: That Samantha and Heather to attend the Our Community Conference with the
use of VFFF funding
(BRADY/MANWARING)
Resolved: That new updated leases of current Tenants as tabled be approved.
(COFFEY/BRADY)
Resolved: That Jo Fisher appointment as Bendigo Bank Principal be approved.
(PARR/HUNT)
Resolved: That the Centrelink new contracts be accepted as tabled
(BRADY/PARR)
Resolved: That the Callara Theatre hire fee be $100 plus movie hire fee
(BRADY/PARR)
Resolved: That Anne approach Mike Turnidge to assist with or take over operation of Big
Screen in conjunction with WPRD.
(COFFEY/PARR)
Resolved: That the Youth Services report as tabled be approved
(MANWARING/COFFEY)
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Resolved: That Heather Blackley to not be charged for mobile calls (private calls) if bill
total is under $100/month
(BRADY/MANWARING)
Resolved: That the appointment of Georgina Jones as Youth Activity Office Lake
Cargelligo be approved
(MANWARING/COFFEY)
Resolved: That WPRD apply to Evolution Mining Community Partnership funding to
fund three years of lease and minor repairs for the Old Bowling Club as a Youth Centre
for Condobolin this year and Solar Panels, (possibly in partnership with the Shire
Community Funding) next year.
(COFFEY/HUNT)
Resolved: That the CTC purchase a photo machine
(COFFEY/BRADY)
Resolved: That the TAP report as tabled be accepted
(BRADY/COFFEY)
Resolved: That as VFFF has appointed Allyson Noll for CCO role to work out of the
Shire building and report to Shane Phillips at Lake Cargelligo the remainder of CCO
funds $30,159.12 be transferred to Lower Lachlan Community Services
(BRADY/MANWARING)
Resolved: That Funding Applications as tabled be approved
(HUNT/BRADY)
4.0 CORRESPONDANCE as noted in EO report. That inward be accepted and outward
confirmed. (BRADY/MANWARING)
5.0 FINANCIAL REPORT tabled & attached
Resolved That the loan received for the set up of the Bendigo Bank be repaid
(BRADY/MANWARING)
Pending: To report to Executive breakdown of donations in WPRD financials
(BRADY/COFFEY)
Resolved That the Treasurer (Anne) transfer 14-15 job balances and absorb as detailed
(COFFEY/HUNT)
Resolved: That the Financial Report be accepted as tabled and discussed.
(COFFEY/HUNT)
Meeting Closed 7:03pm
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12.0 CORRESPONDENCE
12.1 CATHERINE MARSHALL – SEEKING PETITION - MOBILE BLACK SPOTS
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12.2 TOTTENHAM CENTRAL SCHOOL – REQUEST FOR ASSISTANCE –
UPGRADE OF SCHOOL GROUNDS
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12.3 AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION – JOINT
INFRASTRUCTURE STATEMENT – MAYOR TROY PICKARD - PRESIDENT
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12.4 TULLIBIGEAL PICNIC RACE CLUB INC – LETTER OF APPRECIATION
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13.0 COMMON SEAL
14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN
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15.0 CLOSED SESSION
15.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION
It is necessary for Council to adopt a resolution to formalise its intention to deal with
certain matters in Closed Session. The report(s) are incorporated into the ‘CLOSED
SESSION’ section of the business paper circulated to Councillors.
The Local Government Act, 1993 requires the General Manager to identify those
matters which may be categorised as confidential in terms of Section 10A of the
Local Government Act, 1993.
Part 2 (c) information that would, if disclosed, confer a commercial advantage
on a person with whom the council is conducting (or proposes to conduct)
business.
Prior to considering the RECOMMENDATION the General Manager is to invite any
members of the public present to make any submissions as to why they consider the
matters should be dealt with in open session.
RECOMMENDATION
Following the CLOSED SESSION the Council will resume normal proceedings
and the Mayor will announce the details of any resolutions passed by Council
in CLOSED.