How to Handle
Substantially Similar Names
Hi my name Is
Ashley Fischer Legal Director
Elections Division Texas Secretary of State
31St Annual Election Seminar July 2013
9262013 Texas Secretary of State Elections Division 1
USA 00014768
Case 2:13-cv-00193 Document 792-28 Filed in TXSD on 11/20/14 Page 1 of 24
2:13-cv-193 09/02/2014
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Agenda
Applicable Rules and Statutes
Acceptable Forms of IDs
Informing Voters Together
Training Election Judges and Clerks
Determining Similar Names
Processing the Voter
Updating Records
9262013 Texas Secretary of State Elections Division 2
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Case 2:13-cv-00193 Document 792-28 Filed in TXSD on 11/20/14 Page 2 of 24
Applicable Rules and Statutes
Tex Elec Code §63001c
Tex Admin Code Rule §8171
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Acceptable Forms of ID
Texas driver license
Texas Election Identification Certificate
Texas personal identification card
Texas concealed handgun license
United States military identification card containing the
persons photograph
United States citizenship certificate containing the
persons photograph
United States passport
9262013 Texas Secretary of State Elections Division 4
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Informing Voters Together
SOS is planning STATEWIDE outreach plan for
this fall
Secretary Steen visiting Texas counties
TVRadio outreach planned
Am I Registered will work for voters
9262013 Texas Secretary of State Elections Division 5
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Informing Voters Together
SOS will help COUNTIES contact potentially
impacted voters
Directs voters to Am I Registered
Contact SOS if you need more information
9262013 Texas Secretary of State Elections Division 6
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Training Judges and Clerks
REMEMBER all election judges and clerks
must take the training on accepting and
handling voter identification
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y
Texas Secretary of State Elections Division 7
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Determining Similar Names
Who1 Early Voting Clerk
2 Deputy Early Voting Clerk
3 Election Judge
4 Election Clerk
9262013 Texas Secretary of State Elections Division 8
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Determining Similar Names
WhatNames that are not identical but are similar
9262013 Texas Secretary of State Elections Division 9
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Totality of the Circumstances
Claudia Alta Lady Bird Taylor Johnson
re wDr vex L
Lady Bird Johnson
123 Texas Way
Austin Texas 71234
Date of Birth 12221912
Precinct 1 Travis County
List of Registered Voters
Claudia Bird Taylor
123 Texas WayAustin Texas 71234
Date of Birth 12221912
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Totality of the Circumstances
Use information to assist in determination
Address
Date of Birth
Photograph
9262013 Texas Secretary of State Elections Division 11
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Determining Similar Names
What does that mean1 Slightly Different
2 Customary Variation
3 Initial Middle Name or Former Name
4 Different Field
9262013 Texas Secretary of State Elections Division 12
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Slightly Different
Dorris Miller
Nanci Griffith
Harlen Block
Charlie Pride
Mark Cuban
Jamie Fox
9262013
Doris Miller
Nancy Griffith
Harlon Block
Charley Pride
Marc Cuban
Jamie Foxx
Texas Secretary of State Elections Division 13
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Slightly Different
Minor misspellings of names eg Jan vs
Jane Julia vs Julie
Extra letters minor typos
Common different spellings eg John or Jon
Mark or Marc
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CustomaryVariation
David Crockett
Sam Houston
James Richard Perry
William P Clements Jr
Enrique B Gonzales
Jonathan Paul Manziel
Esperanza Andrade
9262013
Davy Crockett
Samuel Houston
James Rick Perry
Bill Clements
Henry B Gonzales
Johnny Paul Manziel
Hope Andrade
Texas Secretary of State Elections Division 15
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CustomaryVariation
English vs Spanish vs French spellings egJean vs John Jose vs Joseph Esperanza vs
Hope
Common Abbreviations eg Sam for Samuel
Kim for Kimberly
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Initial Middle Name Former Name
Lyndon Johnson
William P Clements Jr
Willie Hugh Nelson
Audie Murphy
J Roger Williams
Earl C Campbell
Carole Keeton Rylander
Sandra Day
Beyonce Knowles
9262013
Lyndon Baines Johnson
Bill Clements
Willie Nelson
Audie L Murphy
Roger Williams
Earl Campbell
Carole Keeton Strayhorn
Sandra Day OConnor
Beyonce KnowlesCarter
Texas Secretary of State Elections Division 17
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Initial Middle Name Former Name
Maiden Names
Hyphenated Names
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Different Field
Beyonce Knowles
Sandra Day
Beyonce KnowlesCarter
Sandra Day OConnor
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Totality of Circumstances
Buddy Holly vs Charles Hardin Holley
Ike Eisenhower vs Dwight David Eisenhower
REMEMBER TO COMPARE ALL INFORMATION
9262013 Texas Secretary of State Elections Division 20
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Processing the Voter
Stayed Tuned
Recall Early Voting Procedures
9262013 Texas Secretary of State Elections Division 21
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Processing the Voter
Voter will be processed similar to todays
procedure
After providing ID election workers will need to
determine if names on OLRV and ID are exact
similar or too different to accept for voting
Voters with identical matches proceed as usual
Voters with similar name will need to initial
affidavit on combination
9262013 Texas Secretary of State Elections Division 22
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Updating Records
Statement of ResidenceName Change
Flyers for Voters at Polling Places with
direction to Texas Online county website
voter registrars phone number
Voter Registration Applications
9262013 Texas Secretary of State Elections Division 23
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Thats All Folks
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