How to Create a Metadata Schema in 5 Easy Steps
Emily Kolvitz MLIS University of OklahomaProduct Consultant at Bynder
Determining Records of Enduring Value
● Using Asset Appraisal Analysis (adapted from ICA’s Shared Network Drives Appraisal Analysis) http://www.ica-sae.org/index.html
● You need a metadata schema, but first you must ask yourself, what am I trying to describe? Determine what records should be included in this scope before trying to design a schema.
Appraisal
Appraise records of enduring value using the asset appraisal analysis tool:
https://docs.google.com/a/labela.nl/document/d/1rVr-XYaD8sORhxyWVF4dJeCNHzkoqMb2CZqzZ_eAXUg/edit?usp=sharing
Analyze Your Data Points & Visualize your SchemaGreat Tools for Visualizing your Schema:
-xMind - Free Versionhttps://www.xmind.net/
-Whiteboarding - Ideas Anywhere! Idea Paint http://www.ideapaint.com/
Make a concept map of related data points. Analyze existing search behavior or existing metadata schemas if available - prune and curate.
Check file-naming standards & required metadata fields, decide relationships between fields, map out dependencies & hierarchical relationships. Use a whiteboard and your imagination.
Create & Document Schema
Create a Metadata Dictionary (Description, Field Type, Relationships, Data Field Names and Labels).
Metadata Field NameMetadata LabelType of Data FieldDescription of FieldValuesRelationships to other Data Fields
Finalization of Schema
● Test the Schema for accuracy and relevance
● Implement the Schema● Analyze search behavior with
new schema (look at search analytics, failed and successful searches, e-mails to support and more.)
References
ICA Digital Preservation Modeules http://www.ica-sae.org/index.html
Asset Appraisal Tool Emily Kolvitz https://docs.google.com/a/labela.nl/document/d/1rVr-XYaD8sORhxyWVF4dJeCNHzkoqMb2CZqzZ_eAXUg/edit?usp=sharing -xMind - Free Versionhttps://www.xmind.net/
-Whiteboarding - Ideas Anywhere! Idea Paint http://www.ideapaint.com/