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HIR Method & Tools for Fit Gap analysis
Checklist Example“APS-functionality Check FELIOS versus PRIMAVERA”
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Base for all: The Processes
Main processesLevel 1
Sub processesLevel 2
Det
ailin
g
Alignment of processes & SAP + NN functions
HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
Sub processesLevel 3
Process stepsLevel 4
• Customized Objects
• Custom Development
Objects (RICEFW)
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Business Process Master Lists BPML => see Examples
1. The SAP Development Team should deliver the Process lists, covered by SAP releases 1, 2 and 2.1. On the other hand we should collect the existing Process lists of the factories.
2. Based on this existing Process lists we have to completethe missing processes for our factories in one common Excel file.
3. This new complete list is our BPML (= Specification) => Alstom Process Master List = APML Checklist=> Release necessary, Process Owner Organization?
4. Based on this APML checklist we manage our Fit Gap-Analysis . That means we compare our
„Requirement Profiles“
with the
„Performance Profiles“
of the different releases R1, R2 and R2.1 (=> Workshops with the Subject Matter Experts SME´s?).
Base for all: The detailed Process listHIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
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Organisation structures
Business processes
Prozess Kundenaufträge erfassen und verwalten
Data structures
System functions
Factory Requirements SAP Performance
Base for all: The detailed Process listHIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
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Organisation structures
Business processes
Prozess Kundenaufträge erfassen und verwalten
Data structures
System functions
Factory Requirements SAP Performance
Base for all: The detailed Process listHIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
APML checklist
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Organisationsstrukturen
Geschäftsprozesse
Prozess Kundenaufträge erfassen und verwalten
Systemfunktionen
APML checklist
Base for all: The detailed Process listHIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.
Factory Requirements SAP Performance
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Checklist with Requirement Profiles
Checklist with PMx Release-performance Profiles
Analysis / Evaluations
System 1 System 2 System 3 System 4
Materialwirtschaft Gesamt
System 1 System 2 System 3 System 4
Materialwirtschaft Gesamt
Checkvision - the tool for our job
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Power PmX task force TPMUc
Requirement ProfilesIn each chapter you can tick/check an own Requirement Profile for each factory and one or more additional common profiles for factory groups:
- Not relevant- Nice to have- Important- Very important- Must (KO)
c
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Performance ProfilesFor each process (= question) the Development Team has to deliver the rigth answer:
- No, not covered (out of scope or covered in a complete other way)- Yes, but …(with comment, e.g. RICEFW - object)- Yes, fully covered (by customized or developed objects)
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Benchmark AnalysisEvaluation on all levels as a summary or specific for each chapter: Result as „Degree of Performance %“
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Benchmark AnalysisFrom a general point of view, the differences between the both Performance profiles seems not very huge.
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Benchmark AnalysisThe Star Diagram is one way to show the differences and the gaps of both systems in an overview. FELIOS supports Production Planning und Shop Floor processes very much better, but on the other hand PRIMAVERA supports Project Controlling.
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Benchmark AnalysisThe Bar Chart is an other way to show the differences on a summarized process level.
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Benchmark AnalysisThe Traffic Ligth Chart shows the details on the lowest process level.
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Last Step
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Project Steps
Ok, that´s good, but we have to understand that!
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Process - Performance - Indicators KPI`sDefinition / adjustment for Alstom necessary
2. SAP - FunktionalitätUnterstützt SAP den definierten Prozess gut?
3. NN-System - FunktionalitätUnterstützt das NN-System den definierten Prozess gut?
1. Process definitionIst der Prozess klar definiert und dokumentiert?
4. Datenqualität - InputIst die Input-Datenqualität für den definierten Prozess gut?
5. Nutzung End-UserBeherrschen und nutzen die End-User die Tools SAP/NN für den definierten Prozess gut?
6. Datenqualität - OutputIst die Output - Datenqualität des definierten Prozesses gut?
7. Management InvolvementSteht das Management hinter dem definierten Prozess und dem Tooleinsatz?
8. Prozess OwnershipIst die Prozess Ownership eindeutig klar und wird sie mit entsprechender Kompetenz gelebt?
10. IT & TechnikIst die IT-Infrastruktur und der IT-Support für den Prozess in Ordnung?
9. Key UserGibt es für den Prozess & die Tools Key User mit fachlicher Kompetenz und zeitlicher Verfügbarkeit?
Project KPI ´́́́s Draft/Examples
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We have to define the KPI´s for• central organisation and local interfaces• tasks and responsibilities• relation to standard line organisation
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It´s the same APML checklist, but normaly we use a higher level to check the other KPI´s
Level 2
Two Functionality KPI´s for SAP and FELIOS
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Project status in form of “Degrees of Performance %”What´s the status?
Where are the “Needs for action”?
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BPML & Project - KPI`s
Base for the process oriented Fit Gap-Analysis for
1. Development for Release Waves (Template Releases)2. Central Deployment3. Local Deployment for single Pilot- or Roll Out-locations
=> Localisation necessary
Summary