EMAIL TUTORIAL
B Y K E E R T I K A G A N G WA R
OVERVIEW
• INTRODUCTION
•CREATE EMAIL ACCOUNT
•SENDING RECEIVING AN EMAIL
•REPLY
•FORWARDING A MESSAGE
•EMAIL SECURITY
Email Tutorial By Keertika Gangwar11-01-2016
INTRODUCTION
Email, short for Electronic Mail, consists of messages
which are sent and received using the Internet.
While there are many different email services
available that allow you to create an email account
and send and receive email and attachments.
Email Tutorial By Keertika Gangwar11-01-2016
INTRODUCTION CONT.
How does Email Work?
Email travels via the Internet from one computer to another.
Computers known as mail servers direct outgoing mail and store
incoming mail.
Once email reaches your mail server, it waits in an electronic mail
box, the "Inbox” for you to collect it.
Email Tutorial By Keertika Gangwar11-01-2016
INTRODUCTION CONT.
Prerequisites: An user should be comfortable with basic computer
operations.
In addition, very basic Internet experience is recommended.
Must have email address
A computer system with internet connection
Email Tutorial By Keertika Gangwar11-01-2016
INTRODUCTION CONT.
Choosing an email provider
Most common are Hotmail (Microsoft), Gmail (Google), Yahoo Mail
(Yahoo!)
Email Tutorial By Keertika Gangwar11-01-2016
INTRODUCTION CONT.
Things You Can Do with Email
Compose and Send: write an email and send it to others.
Reply: reply to an email that you received.
Forward: pass on an email that you received to others.
Attachment: You can send files with your email such as: pictures, music, software and documents
Email Tutorial By Keertika Gangwar11-01-2016
INTRODUCTION CONT.
Email Address
Email Tutorial By Keertika Gangwar
Unique user name
selected by
account holder
“At” signDomain name of
company or
organisation
providing service
11-01-2016
CREATE AN EMAIL ACCOUNT
Setting up an Email account using Google’s Gmail. (Other
email accounts are very similar, if you want to use another
one.)
Click on the browser icon (Internet Explorer, Safari, Mozilla
Firefox) on the desktop to open the Internet
Go to www.gmail.com or google Gmail click first link
Email Tutorial By Keertika Gangwar11-01-2016
CREATE AN EMAIL ACCOUNT CONT.
Email Tutorial By Keertika Gangwar
Click create account
Fill in the Registration
Form
Choose desired user
name
Choose strong
password
11-01-2016
CREATE AN EMAIL ACCOUNT CONT.
Email Tutorial By Keertika Gangwar
Remember your password and login name to
access your Gmail account
Password: Make sure your password is
something that you can remember, but no one
else can easily figure out! Don’t ever share your
password with anyone else. To protect your
password, it's a good idea to change it
periodically.
11-01-2016
CREATE AN EMAIL ACCOUNT CONT.
Tips for creating a secure password:
Include punctuation marks and/or numbers.
Mix capital and lowercase letters.
Include similar looking substitutions, such as the number zero for
the letter 'O' or '$' for the letter 'S'.
Create a unique acronym.
Email Tutorial By Keertika Gangwar11-01-2016
GETTING REGISTRATION HELP
Gmail provides a registration help section. Click on “Help” at
the bottom of the registration page.
Email Tutorial By Keertika Gangwar11-01-2016
SENDING AND RECEIVING EMAIL
1. Signing in (“Logging In”) to Gmail
2. Sending a message to your partner
3. Reading new messages in your “Inbox”
Email Tutorial By Keertika Gangwar11-01-2016
SENDING AND RECEIVING EMAILSIGNING IN
Go to www.gmail.com
Type your Google Login Name click next and
Enter Password into the box
Click sign in
Email Tutorial By Keertika Gangwar11-01-2016
SENDING AND RECEIVING EMAILSIGNING IN CONT.
Email Tutorial By Keertika Gangwar11-01-2016
SENDING AND RECEIVING EMAIL
Email Tutorial By Keertika Gangwar
inboxMAIN
MENU
CON
TACT
LIST
11-01-2016
SENDING AND RECEIVING EMAILSENDING AN EMAIL
Email Tutorial By Keertika Gangwar
Click Compose
Enter an email address in the
To: box.
Put the subject of your email
here
Write your email in this space.
When you are done click send
Sent messages store into sent
box
Attach a
file(image,music,video,zip etc.)11-01-2016
ATTACHING A FILE TO A MESSAGE
•To attach a file to a message, first create a new
message and click the Attach button on the toolbar.
•Browse for and select the file you wish to attach to
the message.
•After selecting the file, complete your message and
click the Send button.
Email Tutorial By Keertika Gangwar11-01-2016
CHECKING FOR NEW EMAIL MESSAGES
Email Tutorial By Keertika Gangwar
Main Menu
The number of new
messages in your account
appears beside the Inbox
link.
11-01-2016
THE INBOX
Email Tutorial By Keertika Gangwar
Messages already
opened
Un-read message
in bold fontSender DateTitle
11-01-2016
READING A MESSAGE
Email Tutorial By Keertika Gangwar
Show
details
Sender’s
name and
address
Message
11-01-2016
REPLY
Email Tutorial By Keertika Gangwar
“Replying” to a message sends
it back to the person who
sent it to you. View the message from
your partner Click on the “Reply
Button” Type in a Reply Click on Send
11-01-2016
FORWARDING A MESSAGE
By “forwarding” you can pass a message on to other friends
View the message from your partner
Click on the “Forward” button
Type an address into the “To” box
Click on “Send”
Email Tutorial By Keertika Gangwar11-01-2016
EMAIL SECURITYDO’S AND DON’TS
DO’S
• Always sign out, especially if you are using
a public computer!
• Periodically change your password
• Never tell your password to anyone
• Establish the right tone upfront
• Stay alert and report suspicious activity
DON’TS
• Never send your PIN or bank account
number by email
• Don't use a password that contains
personal information
• Never open attachments from unknown
senders
• Don’t install unauthorized programs on
your work computer
Email Tutorial By Keertika Gangwar11-01-2016
W W W . G M A I L . C O MW W W . S U P P O R T. G O O G L E . C O M
/ M A I L
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