Preparing Texas Today...
Homeland Security Policy & Plans UnitDivision of Emergency Management, Office of the Governor
Texas Department of Public Safety
for Tomorrow’s Challenges
Preparing Texas Today...
Homeland Security Policy & Plans UnitDivision of Emergency Management, Office of the Governor
Texas Department of Public Safety
for Tomorrow’s Challenges
Disastersand What to Do About It
Preparing Texas Today...
Homeland Security Policy & Plans UnitDivision of Emergency Management, Office of the Governor
Texas Department of Public Safety
for Tomorrow’s Challenges
Oh $&%#, It’s a Hurricane !
Preparing Texas Today...
Homeland Security Policy & Plans UnitDivision of Emergency Management, Office of the Governor
Texas Department of Public Safety
for Tomorrow’s Challenges
Richard C. Harris, AIA State of Texas, Division of Emergency Management
[email protected]@austin.rr.com
AGENDA• Your Emergency Management Plan
• Local Emergency Management
• State Emergency Management
• Organization for Emergency Operations
• State Response Resources for Catastrophic Incidents
• State Agency & Volunteer Group Resource
LOCAL EMERGENCY MGMT
• Mayors & county judges have responsibility for emergency planning & response within their jurisdictions – May appoint an Emergency Mgmt Coordinator to
manage the emergency management program
• Local emergency management (EM) organizations may be organized at the city or county level or on an interjurisdictional basis (multiple cities & one or more counties)– Interjurisdictional EM agencies are typically
supported financially by participating governments
Your Emergency Mgt Plan
• Find a template @ www.state.tx.us.gov• Talk to your local RLO or Emergency
Management Coordinator• Annually, review/revise your plan
STATE EMERGENCY MGMT
• The Governor is responsible for dealing with threats to the State posed by natural & technological disasters & homeland security events
• An Emergency Mgmt Council has been established to advise & assist the Governor in emergency management– 31 state agencies– American Red Cross & the Salvation Army
YOUR ROLE IN AN EMERGENCY
• You are expected to use your plans, incident management procedures, and resources (including mutual aid resources & volunteer group or industry assistance) to respond to a emergency
• If your resources are inadequate, you may request local or state gov’t assistance through their Disaster District
REQUESTING ASSISTANCE
• Local disaster declaration is not required to obtain state response aid
• Local disaster declaration & request to Governor for state disaster declaration is needed for recovery assistance– Sample disaster declarations in Legal Annex of
local plans & DEM Recovery Manual– Sample letter to Governor & Disaster Summary
Outline (DSO) in DEM Recovery Manual
Dallam Lipscomb
Moore Hemphill
Potter Gray
Parmer
Cochran
Yoakum
Hall
Hale Motley
Lubbock Dickens
Andrews
King
Terry
ShermanHansfordOchiltree
Hutchinson
Wheeler
RandallArmstrong Donley
Castro Briscoe Childress
Cottle
Hardeman
Foard
Hartley Roberts
Oldham Carson
Deaf Smith Collingsworth
Bailey
Swisher
Lamb Floyd
Hockley Crosby
Gaines
Knox
Lynn Garza Kent Stonewall
El Paso
Hudspeth Culberson
Jeff Davis
Reeves
Loving Winkler
Ward
Ector
Dawson
Martin
Zavala
UvaldeKinney
EdwardsVal VerdePresidio
Brewster
McMullenLa SalleDimmit
Jim WellsWebb
BrooksKenedy
Starr
HidalgoWillacy
Cameron
Bowie
CassCamp
Titus
Franklin
Morris
Rains Marion
Kaufman Harrison
Panola
Gregg
Rusk
Bell
WilliamsonMilam
Sabine
Trinity
UpshurWood
Van Zandt
NavarroHill Cherokee
FreestoneMcLennan
Falls
Shelby
NacogdochesSan Augustine
Jasper
Jefferson
TylerWalker
Polk
RobertsonMadison
Brazos
Hardin
San JacintoGrimes
Liberty
Chambers
MontgomeryBurleson
Lee
Ellis
Goliad
BeeLive Oak
Maverick
Refugio
Nueces
San Patricio
Kleberg
Duval
Zapata Jim Hogg
Smith
Henderson
Anderson
Leon
Limestone
Travis
Hays
Comal
HoustonAngelina
Newton
Orange
Cooke Grayson Fannin
CollinDenton Hunt
Lamar
Delta
Hopkins
Dallas
Red River
Rockwall
Nolan
Baylor
JonesShackelford
Stephens
Archer
Young
Taylor
Fisher
HaskellThrockmorton
CallahanEastlandHoward
Borden Parker
Erath
Palo Pinto
MontagueClay
WichitaWilbarger
WiseJack
Upton
BrownColeman
RunnelsCoke
SterlingGlasscock
Midland
Crane
Menard
McCullochConcho
Sutton
Schleicher
Tom Green
CrockettPecos
Irion Reagan
Comanche
Hood
Bosque
Somervell
Hamilton
Kimble
Mason
Mills
San Saba
Blanco
Burnet
Lampasas
Johnson
GillespieTerrell
Llano
Coryell
Tarrant
Washington
Fayette
Lavaca
Jackson
Wharton
Colorado
Austin
Fort Bend
Brazoria
Harris
Bastrop
Matagorda
Kerr
Real
Bexar
Wilson
Karnes
Caldwell
GuadalupeGonzales
DeWitt
Waller
Calhoun
Victoria
Kendall
AtascosaFrio
Medina
Bandera
Galveston
Aransas
Scurry
Mitchell
Sub2B
5B
5A
4A
4B
Sub 4A
Sub4B
6B
3B
Sub 8A
3A
8A
Sub 2C
6A
Sub5A
Sub1A 1A
1B
6C
2C
2A
2B
Texas Disaster Districts
Sub 8A
ROLE OF THE STATEState Operations Center
• SOC in Austin monitors current threats & provides warning/notification to state agencies & local govts.
• SOC monitors ongoing incidents & disseminates periodic SITREPs to state & federal agencies
• On a daily basis, SOC responds to local requests for state assistance for limited emergencies
ROLE OF THE STATEState Operations Center
• For major emergencies, state Emergency Management Council is convened at the SOC to coordinate state response
• SOC coordinates with Governor’s Office– State disaster declarations & requests for federal
declaration– Requests for use of National & State Guard– Requests for assistance from other states & federal
government
REQUESTING ASSISTANCE
LOCAL GOVT
DISASTER DISTRICT
Governor
STATE EOC
Volunteer GroupsBusiness/IndustryIndividuals
Other StatesFEMA
Other Local Govts
Volunteer GroupsBusiness/Industry
Emergency Management Council
Mutual
Aid
Interstate
Compacts
The Process
• Disaster is Declared• Ask for Assistance from the Local or State Govt• FEMA will determine eligibility, scope, value of
assistance, write PW and transfer funds to State• State will disperse funds and monitor repairs
COMMUNICATIONS
EVACUATION
FIREFIGHTING
LAW ENFORCEMENT
SHELTER & MASS CARE
SEARCH & RESCUE
HAZMAT & OIL SPILL RESPONSE
RADIOLOGICAL RESPONSE
TRANSPORTATION
DONATIONS MANAGEMENT
HEALTH & MEDICAL SERVICES
PUBLIC WORKS & ENGINEERING
ENERGY & UTILITIES
Where the RLOs Work...Where the RLOs Work...
• 23 locations statewide; work within DPS Region & District Offices
• Liaisons with all political subdivisions within their area
RLO Role in ResponseRLO Role in Response
• Gathers & reports information to the Disaster District Committees (DDC) & State Operations Center (SOC)
• Advises and supports the DDCs and local government officials
• On-scene at emergency events to facilitate coordination of state resources & disseminate information
RLO Role in RecoveryRLO Role in Recovery
• Views affected areas for damage & needed programs of assistance
• Facilitates state & federal damage assessment surveys
• Advises county judges/mayors in preparation of disaster declaration & reporting documents
BASIC WORKSHOP - G610
HAZARD MITIGATION
Texas is vulnerable to, and at risk from three main hazard categories:
1. Natural Hazards
Floods, Hurricanes, Tornados, Wildfires, Ice Storms, Droughts,etc.
2. Technological Hazards
Hazardous Materials,Dam Failures, Nuclear Accidents, Power Failures, Fires (uncontrolled- residential,commercial, and Industrial)
3. Human-caused Hazards
Terrorists Attacks (NBC, WMD, etc.), Civil Disorder, etc.
HAZARD MITIGATIONHAZARD MITIGATION
Number Principal Cause Percentage
Major Disaster Declarations
1953-2004
16 Tornadoes 18 %%
23 Hurricanes/Tropical Storms 26 %%
6 Freezing Weather/Hail 7 %%
87 Total87 Total 100 100 %%
TEXAS HAZARDS FACTSTEXAS HAZARDS FACTS
42 Floods 48 % %
TEXAS HAZARDS FACTSTEXAS HAZARDS FACTSFloods
Major Disaster Declarations: 38/50%
1. Texas has had approximately 4900 flash floods between 1986 - 2004
2. Texas has 10,775,553 Floodplain acres (Louisiana--7,795,336)
3. Texas has had 34,657 repetitive structure losses @ $617 Million since 1978 (Louisiana is #1 with 55,323 losses)
4. Texas has 12,053 Repetitive loss structures with 109 of worst 500 in the country
5. 328,259 NFIP Policies have been written with $41.3 Billion in coverage
TORNADOESTORNADOES
Major Disaster Declarations: 15/20%
Texas has averaged 148 per year between 1950-2004—Florida has averaged 85 per year
Texas averages about 49 tornado days per year (at least one tornado within a 24 hour period)—Florida averages about 31 days per year
There have been 519 Deaths in Texas between 1950 - 2004
The vast majority are F1-F2, only one F5 each decade
TEXAS HAZARDS FACTSTEXAS HAZARDS FACTS
HURRICANES/TROPICAL STORMSHURRICANES/TROPICAL STORMS
Major Disaster Declarations:17/22%
Texas has had 37 landfalls since 1900 (Florida has had 57)
Landfall average over that time is every 3.7 years
There are 22 Counties with 159 Cities or about 5,400,000 people at risk in Texas--26% of the population
Many tornadoes are spawned from hurricanes and tropical Storms (Allen-29) (Alicia-22) (Gilbert-29) (Beulah-115)
TEXAS HAZARDS FACTSTEXAS HAZARDS FACTS
HAZARD MITIGATIONHAZARD MITIGATION
Mitigate (v.) –To moderate or lessen (a property of, or condition) in force or intensity; to alleviate.
Definitions
Mitigation (n.) – The sustained action, or actions taken to moderate or lessen (a property of, or condition) in force or intensity; to alleviate. Hazard Mitigation (n.) –To reduce, and/or eliminate, long-term risk to people, and property from hazards, and their effects.
HAZARD MITIGATIONHAZARD MITIGATION
The purpose of mitigation is twofold:
1. To protect people and structures, and
2. To minimize the costs of disaster response and recovery.
MITIGATION (purpose)
HAZARD MITIGATIONHAZARD MITIGATION
•The consequences of hazards are the root cause of disasters.
Mitigation Actions are Pro-active.
•Preparedness, Response, and Recovery actions are reactive.
HAZARD MITIGATION
Mitigation is the Foundation of an
effective, comprehensive emergency
management program.
Mitigation’s Place in Emergency Management Planning
HAZARD MITIGATIONHAZARD MITIGATION
Hazard Mitigation can:• Save lives, • Reduce human suffering,
• Reduce the costs of future disasters.
• Reduce property and infrastructure damages, and
There are Three Building Blocks to Successful Mitigation:
HAZARD MITIGATIONHAZARD MITIGATION
• The Mitigation Action Plan (MAP) itself including Hazard Analysis, and
• The Annex P of the Jurisdictions Emergency Management Plan
• The Continued update of the MAP
Building Block #1
HAZARD MITIGATION
Identifies Mitigation Coordinator and Mitigation Team
Assigns responsibilities and tasks to the Team members
Describes on-going program activities
Consolidates resources and data
Establishes Public Outreach
Annex P (the Hazard Mitigation part of the Emergency Management Plan)
Building Block #2
HAZARD MITIGATIONHAZARD MITIGATION
Identifies hazards
Quantifies vulnerability and risk
Prioritizes mitigation and preparedness needs
Identifies actions needed and potential projects.
Prioritizes actions/projects based on risk.
Describes benefits, costs, funding sources, work schedule,
and the primary agent for pre- and post- disaster projects.
Mitigation Action Plan:
MITIGATION ACTION PLANThe Disaster Mitigation Act of 2000
(DMA 2000), Continued
Eligibility for PDM and HMGP Mitigation Grants
After November 1, 2004 : …
1. If the Local Plan is State and FEMA approved The Sub-applicant is eligible for…
• HMGP Planning & project grants, and PDM Planning & project grants
2. If the Local Plan is not approved by State and FEMA, The Sub-applicant is eligible for…
• Only a PDM Planning grant or HMGP Planning grant
Building Block #3
HAZARD MITIGATIONHAZARD MITIGATION
• Insures continued attention to problems (increase of hazard risk or vulnerability)
• Insures actions (applications and their projects) are ‘Ready to Go’ when political
will crystallizes, and
• Documents successes for continued support
Updating The MAP:
What Do I Do Next?
HAZARD MITIGATIONHAZARD MITIGATION
• Get Your Jurisdiction to Appoint a Hazard Mitigation Coordinator
• Organize or Participate in a Community Hazard Mitigation Team
• Adopt an Annex P (EMP)
• Develop and Implement a Mitigation Action Plan (MAP)
HAZARD MITIGATIONHAZARD MITIGATION
Successful mitigation requires a long-term commitment, active
participation, and funding.
Remember!
Hazard Mitigation saves lives, homes and
memories!!!
HAZARD MITIGATIONHAZARD MITIGATION
•FEMA 364: Planning for a More Sustainable Future
•FEMA 386-2: Understanding Communities Risk – Identify Hazards & Determining Risk
•FEMA 386-3: Developing the Mitigation Plan – Identifying Mitigation Actions & Implementation Strategies
•FEMA 386-7: Integrating Human Caused Hazards into Mitigation Planning
The following is a FEMA “Frequently Asked Questions” site on mitigation planning: http://www.fema.gov/fima/planfaq.shtm The following is a link to Annex P, Annex P Planning Notes and Checklist P (State Standards): http://www.txdps.state.tx.us/dem/documents.htm#annexp
ResourcesThe following documents are located at http://www.fema.gov/fima/planresource.shtm:
Planning GrantsPlanning Grants• Develop, improve, and implement
emergency plans required under the Emergency Planning and Community Right-To-Know Act (EPCRA)
– Develop Response procedures
– Perform a hazards analysis
• Assessment of flow patterns of hazardous materials through your jurisdiction
– What do you have
– How does it get there
Planning GrantsPlanning Grants
• Conduct hazardous materials transportation related emergency drills and exercises.
• Any other planning project relating to the transportation of hazardous materials which is recommended by
DEM and approved by the SERC.
The ProcessThe Process
• Decide on your project– Must be able to complete in about 6 months
– Voted on and approved by your LEPC
– Financial Agent
• Develop a submission package– Send the package to DEM
Law Enforcement Terrorism Prevention Program (LETPP)
• Provides support to state and local law enforcement agencies to help detect, deter, disrupt and prevent terrorism.
Dallam Lipscomb
Moore Hemphill
Potter Gray
Parmer
Cochran
Yoakum
Hall
Hale Motley
Lubbock Dickens
Andrews
King
Terry
Sherman Hansford Ochiltree
Hutchinson
Wheeler
Randall Armstrong Donley
Castro Briscoe Childress
Cottle
Hardeman
Foard
Hartley
Roberts
Oldham Carson
Deaf Smith
Collingsworth
Bailey
Swisher
Lamb Floyd
Hockley Crosby
Gaines
Knox
Lynn Garza Kent Stonewall
El Paso
Hudspeth Culberson
Jeff Davis
Reeves
Loving Winkler
Ward
Ector
Dawson
Martin Mitchell
Zavala
UvaldeKinney
EdwardsVal VerdePresidio
Brewster
McMullenLa SalleDimmit
Jim Wells
Webb
BrooksKenedy
Starr
HidalgoWillacy
Cameron
Bowie
CassCamp
Titus
Fran
klin
Morris
RainsMarion
Kaufman Harrison
Panola
Gregg
Rusk
Bell
WilliamsonMilam
Sabine
Trinity
UpshurWood
Van Zandt
NavarroHill
Cherokee
FreestoneMcLennan
Falls
Shelby
NacogdochesSan
Augustine
Jasper
Jefferson
TylerWalker
Polk
Robertson Madison
Brazos
Hardin
San JacintoGrimes
Liberty
Chambers
Montgomery
Burleson
Lee
Ellis
Goliad
BeeLive
Oak
Maverick
Refugio
Nueces
San Patricio
Kleberg
Duval
Zapata Jim Hogg
Smith
Henderson
Anderson
Leon
Limestone
Travis
Hays
Comal
HoustonAngelina
Newton
Orange
Cooke Grayson Fannin
CollinDenton
Hunt
Lamar
Delta
Hopkins
Dallas
Red River
Rockwall
Nolan
Baylor
Jones ShackelfordStephens
Archer
Young
Taylor
Fisher
HaskellThrockmorton
Callahan Eastland
Scurry
Howard
Borden Parker
Erath
Palo Pinto
MontagueClay
WichitaWilbarger
WiseJack
Upton
BrownColeman
RunnelsCoke
SterlingGlasscock
Midland
Crane
Menard
McCulloch
Concho
Sutton
Schleicher
Tom Green
CrockettPecos
Irion Reagan
Comanche
Hood
Bosque
Somervell
Hamilton
Kimble
Mason
Mills
San Saba
Blanco
Burnet
Lampasas
Johnson
GillespieTerrell
Llano
Coryell
Tarrant
Washington
Fayette
Lavaca
Jackson
Wharton
Colorado
Austin
Fort Bend
Brazoria
Harris
Bastrop
Matagorda
Kerr
Real
Bexar
Wilson
Karnes
Caldwell
GuadalupeGonzales
DeWitt
Waller
Calhoun
Victoria
Kendall
AtascosaFrio
Medina
Bandera
Galveston
Aransas
Texas UASITexas UASIDFW Metropolitan UASIDFW Metropolitan UASI
Jurisdictions within and including Jurisdictions within and including the counties of Dallas, Collin, the counties of Dallas, Collin,
Denton, Kaufman, Rockwall, Tarrant, Denton, Kaufman, Rockwall, Tarrant, and Wise. The Counties of Parker and Wise. The Counties of Parker and Johnson, North Central Texas and Johnson, North Central Texas
COG, DFW Airport and the DFW COG, DFW Airport and the DFW Hospital Council actively participate, Hospital Council actively participate, but are not core (voting) members.but are not core (voting) members.
Houston UASIHouston UASI
Jurisdictions within and including the Jurisdictions within and including the counties of Harris, Fort Bend and counties of Harris, Fort Bend and
Montgomery. The counties of Montgomery. The counties of Brazoria and Galveston, The Brazoria and Galveston, The
Metropolitan Transit Authority of Metropolitan Transit Authority of Harris County and the Port of Harris County and the Port of
Houston actively participate, but are Houston actively participate, but are not not
core (voting) members.core (voting) members.
San Antonio UASISan Antonio UASI
Jurisdictions within and Jurisdictions within and including the counties of Bexar including the counties of Bexar
and Comal. The Alamo Area and Comal. The Alamo Area Council of Governments Council of Governments
actively participates, but is not actively participates, but is not core (voting) member.core (voting) member.
Information Technology and Evaluation Program (ITEP)
• A competitive program intended to foster and evaluate uses of existing, “state-of-the-market” information technology that will demonstrate how to remove barriers and improve information sharing and integration.
• NCTCOG received a grant for a wireless integration project at Dallas Love Field.
Emergency Management Performance Grant (EMPG)
• The program supports comprehensive emergency management at the state and local levels.
• The program encourages preparedness for all hazards.
HoodHoward
Presidio
BrewsterVal Verde
CulbersonHudspeth
Jeff Davis
El Paso
Crane
Pecos
Reeves
Crockett
Terrell
Upton Reagan
Andrews
Ward
Loving Winkler MidlandEctor Glasscock
Martin
Bandera
Jim Hogg
La Salle
Webb
Starr
Zapata
Dimmit
ZavalaMaverick
Kinney Uvalde
Frio
Medina
Nueces
Brooks
Hidalgo
Duval
Kenedy
Willacy
Cameron
Jim Wells
Kleberg
Wilson
McMullen
Bexar
Atascosa
Bee Live Oak
San Patricio
Karnes
GuadalupeGonzales
Mason
McCulloch
Edwards
Sutton
Schleicher
Kerr
Real
Kimble
Menard
Nolan
Tom Green
Irion
Mitchell
Sterling Coke Runnels
Concho
Coleman
Taylor Callahan
Bell
Blanco
KendallComal
Gillespie
Llano
Travis
Hays
Caldwell
BurnetWilliamson
Comanche
Mills
San Saba
Brown
Eastland
Hamilton
Lampasas
Coryell
Erath
Bosque
Somervell
Swisher
Randall
Hockley
Gaines
Yoakum
Cochran
Dawson
Terry Lynn
Lubbock
Deaf Smith
Bailey
Parmer
Lamb Hale
Castro
Hartley
Oldham Potter
Moore
Dallam Sherman
Knox
Kent
ScurryBorden
Garza
Crosby Dickens
Fisher Jones
King
Stonewall Haskell
Hall
MotleyFloyd
Briscoe
Hardeman
CottleFoard
Childress
JackYoung
StephensShackelford
Throckmorton
ParkerPalo Pinto
Wise
Baylor Archer
WilbargerWichita
ClayMontague
GrayCarson
Armstrong Donley
Hutchinson Roberts
Wheeler
Collingsworth
Hemphill
OchiltreeHansford Lipscomb
Jefferson
Trinity
Brazos
Lavaca
VictoriaGoliad
Refugio
De Witt
Calhoun
Aransas
Jackson
Wharton
Milam
Bastrop
Fayette
Lee
Austin
Colorado
Burleson
Washington
Robertson
Waller
Brazoria
Matagorda
Fort Bend
Harris
Galveston
Chambers
Montgomery
Walker
Grimes
Madison
Jasper
Liberty
Hardin
PolkSan
Jacinto
Tyler
Anderson
Ellis
Falls
McLennan
Hill
Freestone
Limestone
Leon
Navarro
Henderson
DallasTarrant
Johnson
Denton
KaufmanVan Zandt
Collin
Rockwall
Hunt
Smith
Cherokee
Houston
Nacogdoches
Angelina
Rusk
Shelby
Panola
Fra
nklin
RainsWood
Hopkins
Marion
Gregg
Upshur
Harrison
Titus
Camp
Mor
ris Cass
Newton
Orange
San Augustine
Sabine
FanninCooke Grayson
Delta
Lamar Red River
Bowie
Regional Councils of Governments24 Service Areas
1
2 3 22
74
18
2311
24
8 10
9
5
12
13
16
17
21
2019
6
15
14
1. Panhandle Regional Planning Commission:
2. South Plains Association of Governments:
3. Nortex Regional Planning Commission:
4. North Central Texas Council of Governments:
5. Ark-Tex Council of Governments:
6. East Texas Council of Governments:
7. West Central Texas Council of Governments:
8. Rio Grande Council of Governments:
9. Permian Basin Council of Governments:
10. Concho Valley Council of Governments:
11. Heart of Texas Council of Governments:
12. Capital Area Planning Council:
13. Brazos Valley Council of Governments:
14. Deep East Texas Council of Governments:
15. South East Texas Regional Planning Commission:
16. Houston-Galveston Area Council:
17. Golden Crescent Regional Planning Commission:
18. Alamo Area Council of Governments:
19. South Texas Development Council:
20. Coastal Bend Council of Governments:
21. Lower Rio Grande Valley Development Council:
22. Texoma Council of Governments:
23. Central Texas Council of Governments:
24. Middle Rio Grande Development Council:
2
On Site Visits Process
• Communicate with sub-recipient within 3 weeks of visit.
• Communication with COG regarding visit.• Follow up with e-mail and guidance on
what visits will consist of.• Send formal letter.
On Site Visits
• Auditing/Compliance of sub-grantees is required by grant guidelines
• Found discrepancies will be noted• Follow up visits• Failure to achieve compliance can
jeopardize current and/or future funding
SAA On Site Visits
• Announced visits • Unannounced visits • Follow Up visits
– Phone call to COG; followed by e-mail
– COG representatives may accompany Audit/Compliance Specialists
Contact InformationHSGP Section Manager
Ben Patterson (512)424-7802E-mail [email protected]
Grant Operations Unit SupervisorMike Sheffield (512)424-7803
E-mail [email protected]
Audit and Compliance Unit SupervisorEdwin Staples (512)424-7805
E-mail [email protected]
Business Operations Unit SupervisorOralia Huggins (512)424-7818
E-mail [email protected]
Preparing Texas Today...
Homeland Security Policy & Plans UnitDivision of Emergency Management, Office of the Governor
Texas Department of Public Safety
for Tomorrow’s Challenges
Preparing the Plan
Overview
Planning Document Review Process
Plan Maintenance
Preparedness Levels
Jurisdiction Profiles
Review of Previous Modules
Course Knowledge Survey
Planning Document Review Process
Plans Unit
RLO EMC
Basic Preparedness Level Definition:
Minimum level of preparedness Provides a basic capacity for direction and control, and population protection Meets Federal SARA Title III requirements
Planning Requirements: All legal documents A Basic Emergency Management Plan that meets required state planning standards Annexes (next slide)
Basic Preparedness Level
Current Functional Annexes For:
A -- Warning B -- Communications C -- Shelter & Mass Care E -- Evacuation I -- Emergency Public Information M -- Resource Management N -- Direction & Control O -- Human Services Q -- Hazardous Materials & Oil Spill Response V – Terrorist Incident Response
Basic Preparedness Level
Training Requirements Public Official’s Conference on Emergency Management (DEM Course G200)
OR Basic Emergency Management Workshop (DEM Course G610)
Exercise Requirements One exercise annually, either a tabletop, functional, or full-scale
Intermediate Preparedness Level Definition:
Provides enhancement over a basic capacity through inclusion of additional emergency support services and functions. Provides an increased capability for responding to and managing emergencies and disasters.Planning Requirements: All documents required at the Basic Level Plus Additional Annexes (next slide)
Additional Current Annexes For:
D -- Radiological Protection F -- Firefighting G -- Law Enforcement H -- Health & Medical Services J -- Recovery K -- Public Works & Engineering L -- Utilities R -- Search & Rescue S -- Transportation
Intermediate Preparedness Level
Intermediate Preparedness Level
Training Requirements Training required at the Basic Level Emergency Planning (G235) Texas Disaster Recovery (G620)
Exercise Requirements Tabletop Exercise AND Functional Exercise that exercises multiple emergency functions both within the last calendar year
Advanced Preparedness Level
Definition Highest level of preparedness Provides the jurisdiction with the greatest
capability to respond and manage disasters and emergencies Requirement for participation in the Emergency Management Preparedness Grant (EMPG) program
Planning Requirements All documents required at the Basic and Intermediate Levels plus additional four
Current Functional Annexes For:
P -- Hazard Mitigation
T -- Donations Management
U -- Legal
Advanced Preparedness Level
Advanced Preparedness Level
Training Requirements Training required for Basic & Intermediate Levels Principles of Emergency Management (G230) Texas Hazard Mitigation (G710) Developing Volunteer Resources (G244) Texas Exercise Design & Evaluation (G920) Debris Management (G202) Incident Command System (G193) Donations Management (G288)
• Exercise Requirements Conduct Annually
Tabletop Exercise
AND Functional or Full Scale
AND Full-scale exercise at least once
every four years
Advanced Preparedness Level
Requesting Assistance
Johnna Cantrell
512-424-2452
Will O’Neill
512-424-2598
David Larner
512-424-2449
Josh Miller
512-424-2589
Jeannie Lecklider
512-424-5989
Veronica Bradshaw
512-424-5379
Jim Ogden
512-424-5677
E-Mails: first name.last [email protected]
Lee Bergeron
512-424-2588
Rex Ogle512-424-2549
Justin Lopez
512-424-2449
Stafford ActAuthorizes Federal Assistance to
supplement the efforts of State and local governments.
44 Code of Federal Regulations
Objectives
• Factors jurisdictions need to consider before requesting assistance.
• The proper flow of requests for assistance.
• The declaration process and the factors considered by FEMA.
Response Vs. RecoveryDefine response and recovery:• Response – Activities taken
immediately before, during or directly after an emergency that save lives, minimize property damage or improve recovery.
• Recovery – Activities that restore vital life-support systems to minimum operating standards and long-term activities that help return life to normal.
Response Vs. Recovery• Response Assistance – Must be routed
through the Disaster District Committee (DDC). Assistance can range from Tx. DOT for debris removal to Salvation Army.
• Recovery Assistance – Must be routed through the DDC. Financial assistance can range from the Office of Rural Community Affairs to the Federal Emergency Management Agency (FEMA)
Requesting Recovery Assistance
The most important question that a jurisdiction needs to answer is:
Can the jurisdiction recover without aid from the State
and/or Federal government?
Once a damage assessment is complete and the results have
been compiled, a decision can be made if outside aid is needed.
Recovery Considerations
1. What is the impact on the tax base? If a large number of homes and businesses are destroyed, they may have to be removed from the tax rolls, severely restricting income for both short and long-term recovery periods.
Recovery Considerations (cont.)
2. Budget Status Does the jurisdiction’s budget have sufficient funds to make needed repairs to public property? If not, can the jurisdiction reprioritize non-disaster related projects and use those funds to recover?
Recovery Considerations (cont.)
3. Volunteer Agency Availability Can local charitable organizations take care of the needs of families whose homes are damaged?
4. Status of Utilities Are basic utilities operational? Priority must be given to repairing water and sewage facilities. Electricity must be brought online quickly too.
Recovery Considerations (cont.)
5. Labor Force Are labor forces sufficient to handle all repairs in a reasonable amount of time?
4 Levels of Participation• City – City
requests to the County
• County – County requests to the State
• State – State requests to other State Agencies or Federal
• Federal
CityCity
CountyCounty
FederalFederal
StateState
Governor’s Request for A Presidential Declaration
The request is based on finding that
• The situation is of such severity and magnitude that effective response is beyond State and local capabilities and
• Federal assistance is necessary to supplement State and local government efforts to save lives; to protect property public health, and safety; or to lessen or avert the threat of disaster.
Governor’s Request (Continued)
The request includes information containing• Confirmation that the State Emergency Plan
was executed;• A description of response efforts and
resources of State and local governments and other Federal agencies used or to be used; and
• Types and extent of additional Federal aid required.
Declaration Request Factors…
• FEMA will consider– Amount and type of damage
– Impact of the disaster
– Available resources w/o the declaration
– Availability of insurance
– Imminent threat to life and property
– Disaster history
– Other federal agencies that might assist
If Declaration is Approved
• Local governments, GDEM and FEMA begin coordination for the deployment of recovery assistance.
• Before any federal recovery assistance can be provided, the State and FEMA must agree to the terms of a FEMA/ State Agreement as to how the disaster will be managed.
Joint Field Office (JFO)• Facility where
federal, state, local and volunteer groups work together
• Widespread disaster may require satellite JFOs
Request SBA Assistance
GovernorGovernorCo. JudgeCo. Judge
MayorMayor
SBA Area 3SBA Area 3
SBA SBA AdministratorAdministrator
Sequence of Events Summary
• Disaster requests flow from the City, to the County, to the State and then to the Federal Government.
• Local governments must look at several factors to see if assistance is needed
• In order for the State to request assistance from the FEMA, an event must be out of the realm for the City, County and State to respond.
Overhead or Administrative
• Collect Information• Demographic Data• Property Tax Data• Budgetary Information• Telephone Sampling• Determine Needs and Costs• Prepare Mayor’s / Judge’s Request
Assessment Environment
Political Pressure
The Media
Resource Availability
The Nature of the Disaster
Damage Assessment Summary
• The three types of assessments are rapid, windshield and site. Site assessment being the most resource dependant.
• Assessment teams will review damages to homes/businesses and infrastructure.
• It is important to conduct pre-disaster damage assessment training.
Small Business Administration (SBA) Loans
• Home - Up to $ 200,000• Personal Property - Up to $ 40,000• Business - Up to $ 1.5 million
SBA makes low-interest loans to homeowners, renters and businesses that were affected by the disaster
Crisis CounselingAvailable to anyone in the designated disaster area
Offers two types of Services:
100% FEMA Funded / State Administered: Administered by the Department of State Health
Services
1. Immediate Services (up to 60 days)
2. Regular Services (may extend for 9 months
from the date of program application approval)
Fraud• Make sure disaster aid goes to those who
deserve it• If you suspect someone has filed a false damage
claim • It is a violation of Federal law to file a false claim
Call the FEMA Fraud Hotline at 1-800-323-8603
Applicant Eligibility
State Agencies and Authorities
Local Governments
Certain Private Non-Profit Organizations
Indian Tribes or Tribal Organizations
Private Non-Profit (PNP)• Educational
• Utility
• Emergency
• Medical
• Custodial Care
• Essential Governmental Service
Applicant’s Briefing
• A State sponsored meeting with local representatives who potentially may be eligible to receive Public Assistance.
• Attendees should not have to travel more than an hour to attend the meeting.
Applicant’s Briefing Cont.
• The State and FEMA present information on the general requirements of the program.
• 3 forms are handed out: Request for Public Assistance, Designation of Applicant’s Agent and Direct Deposit Authorization
Critical Service PNP
• Critical Services PNP apply to FEMA • “Critical Services” are defined as:
power, water (including water provided by an irrigation organization or facility), sewer, waste water treatment, communications and emergency medical care.
What The PW Says
IBRARYL
LIBRARY
LIBRARY• Damage description and location list with actual or estimated costs
• Scope of work necessary to repair disaster damage.
• Identifies all special consideration issues
Work Eligibility
• Related to Disaster
• Active Use
• Insurance
• Other Federal Programs
• Volunteer Resources
• Mutual Aid
• Owned
• $1,000
PW Administration
Federal Share - Local Share
Emergency Work - Permanent Work
Large PW - Small PW
Large ($55,500 and greater) Actual Costs
Small (Under $55,500) Estimate
Administrative Allowance
3% of first $100,000 = $3,000
2% of next $900,000 = $18,000
1% of next $4,000,000 = $40,000
1/2% over $5,000,000 = $25,000 +
Performing Approved Work• Force Account
– Salaries & Fringe Benefits– Equipment– Material
• Contract– Follow State Law– Debarment List– No Cost Plus Contracts– Engineering & Design Costs
Alternatives
• Restore to Pre-disaster Condition• Improved Projects
– Limited to the PW amount only– Must be approved by GDEM
• Alternate Projects– Funding limited to 75% of Federal Share– Must be approved by FEMA
• Uncompleted Work
Project Completion
• Project Listing and Certification Report (P.4)
• Quarterly Reviews • Project Cost Summary• Project Review• Final Inspections• Insurance
FEMA
Grants
4
Appeals
• Any FEMA determination (60 days)
• Cost Overrun on Small Projects (10% rule)
Documentation
• Labor• Materials• Equipment• Contracts / Rental Equipment
Common problems that come up…
• Poor Project Accounting• Unsupported Costs• Duplication of Benefits• Excessive Equipment Charges• Unrelated Project Costs• Unapplied Credits• Poor Contracting Practices
Public Assistance Summary• State agencies, authorities, local and
tribal governments and some private non-profit agencies are eligible for PA.
• Materials, labor, equipment and contracts are all costs that must be tracked.
• Mitigation is an additional form of funding that should be utilized when making repairs.
Preparing Texas Today...
Homeland Security Policy & Plans UnitDivision of Emergency Management, Office of the Governor
Texas Department of Public Safety
for Tomorrow’s Challenges
Questions?